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How to Request Reimbursement

To request reimbursement, a producer must first apply and be approved for the requested program. Once approved, they will receive an approval notification, followed by a reimbursement packet. The reimbursement packet will contain paperwork allowing the approved applicant to submit their reimbursement request.

Things to Remember When Requesting Reimbursement

  1. Receipts dated prior to October 1, 2018 are not eligible.
  2. Receipts for in-kind services are not eligible (trade-in value is not eligible).
  3. Used equipment, used materials and leased equipment are not eligible for cost share reimbursement unless otherwise noted.
  4. Labor provided by applicant is not eligible for cost share reimbursement. Labor of any type is not eligible under the Livestock Equipment program.
  5. Applicant cannot be reimbursed for purchases from a business where applicant participates in ownership (producer cooperatives excluded).
  6. Applicants cannot combine projects and submit more than one reimbursement for the same item.
  7. Reimbursement documentation must be postmarked or hand delivered by the reimbursement request deadline. Additional processing time is required for incomplete reimbursement requests and requests submitted within one month of the program deadline. It is recommended you submit your reimbursement request as soon as the project is completed.
  8. There can only be one reimbursement payment per program approval. Projects must be completed by reimbursement request deadline.
  9. Falsifying applications, invoices, or other documents submitted to TDA may make producer and farm ineligible to participate in present and/or future TDA programs, and may result in civil litigation or criminal prosecution.

Verification

1. Applicant must utilize equipment and structures reimbursed with cost share funds for the intended purpose of the program for a minimum of three continuous years from date of purchase.
2. Site visits relating to the performance of the activity before, during and after completion may take place.
3. Applicants may be required to repay funds if they fail to comply with all aspects of the cost share guidelines.

Tennessee Department of Agriculture may:

• Accept, modify, or reject any or all requests.
• Modify program criteria, approval, and payment processes.
• Provide partial funding for specific activity components that may be less than the full amount requested.
    • Require additional information from the applicant.
    • Deny payments for projects that do not meet requirements.