Skip to Main Content

INFORMATION ABOUT THE ONGOING NOVEL CORONAVIRUS OUTBREAK

State Forest Timber Sales

Bidding Process

See below for Sales Information including sale details, invitation to bid, link to place bid online, and bid opening date and time.

The next bid opening will take place on Wednesday, April 8, 2020 at 10:30 a.m. CDT. The opening will be broadcast over Webex. Visitors can join by:

  • Click this link to join our meeting 
  • Enter your name and email > Join 
  • For audio connection: 
    • If you are using your phone, choose Call Me and enter your phone number, including area code. The system will call you.
    • If you are using your computer’s microphone and speakers (and video camera if you so choose), choose Call Using Computer 
    • If you are away from your computer and simply need to call in 
      • Call 415-655-0003 
      • Enter meeting number (access code): 646 734 494 
      • No pin, just press #

Summary

Tennessee State Forests are managed for multiple-uses for the benefit of the citizens of Tennessee. These forests are managed under state laws and rules found in the Tennessee Code Annotated; Title 11, Chapter 4 and Rules; Chapter 0080-07-01, Protection of the State Forests. Additionally, professional foresters manage the resources according to sound scientific forestry principles for their sustainable use.

In the process of managing for healthy and sustainable forests and the utilization of the resources that are found on the State Forests, the State regularly harvests timber. Harvests are generally administered through timber sales and these sales are governed by the procedures outlined in General Services Rule 0690-2-1-.18 (a), Disposal of Forestry Products. Basically, regularly scheduled harvests are sealed bid sales going to the highest bidder. The Purchaser and the State then enter into a Timber Sales Contract that outlines the terms and conditions of the sale and removal of the timber. By rule, all scheduled sales require the collection from the Purchaser the amount of 7% of the sale price as a performance deposit.

Each year stands of timber are selected to be harvested to maintain healthy forests through thinning or other intermediate forest health needs or to be harvested to start a new forest cycle and maintain a healthy tree age distribution across the forests.

Location of Tennessee State Forests

State Forest map

Sales Information

Timber sale bid openings will be closed to “in person” public viewing to prevent potential spread of COVID-19. The Tennessee Department of Agriculture Division of Forestry (TDF) urges all citizens to follow CDC guidelines for good health to stop the spread of the virus. The bid opening will be performed as usual by a limited number of TDF personnel at the district office and will be broadcast publicly online (see WebEx instructions below).

Instructions to Bid on Sale(s)

  1. Download the "Invitation to Bid and Pro Forma Contract" using the link for the timber sale(s) you are interested in submitting a bid (for example A-04-20-02). Save the file(s) to your computer. Print the "Invitation to Bid" page for each sale that you want to submit a bid.
  2. Complete the "Bid" information for each sale you want to submit a bid. One form must be completed for each individual sale. All "required" information must be provided or the bid will be rejected.
  3. Deliver bid - Bids will be accepted in the following methods:
  • ONLINE:
    • All online bids must be received prior to 1 hour of bid opening date and time (for example, if a bid opening is scheduled for 10:30 a.m. CDT, then bids will be accepted until 9:30 a.m. CDT on that date).
    • Scan or take a picture of the completed and signed Invitation to Bid form for each sale you are bidding on and save it.
    • Click on the "PLACE BID" link in the timber sale table above to open the State Forest Timber Sale Bid Contact form. The form is the same for all sales.
    • Fill out the form including contact information, select the individual sale # you are bidding on from the drop down list, and upload your signed invitation to bid form.
    • Click "Submit Form" to submit.
    • Repeat these steps for each sale you are bidding on. Be sure to match the selected sale # in the drop down list with your scanned bid form.
  •    HAND DELIVERY
    • The appropriate bid number must be on the outside of the envelope and the envelope sealed. Only one bid per envelope. Please print the name of the bidder, organization, and telephone number on the outside of the bid using the ‘Pre-printed Bid Envelope Label’ provided in the bid packet. The State assumes no responsibility for lost or misdirected bids.
    • Bring the sealed Bid to the Bid Opening location during normal business hours prior to the specified time bids are to be opened.
  • MAILED
    • The appropriate bid number must be on the outside of the envelope and the envelope sealed. Only one bid per envelope. Please print the name of the bidder, organization, and telephone number on the outside of the bid using the ‘Pre-printed Bid Envelope Label’ provided in the bid packet. The State assumes no responsibility for lost or misdirected bids.
    • Put the sealed envelope into a larger envelope and mail to the address provided in the "Invitation to Bid". If more than one bid is being submitted, the individual sealed envelopes may be placed in one large envelope and mailed to the appropriate address.

Submission of the bid(s) shall follow the GENERAL PROVISIONS of the bid.

If you have problems downloading or viewing the timber sales files, please contact Philip M. Morrissey, State Forest Unit Leader, to get invitations to bid by mail. Please include the sale number(s) along with your name, street address, city, zip code and phone number with your request. Contact him at:

Philip M. Morrissey, State Forest Unit Leader
TDA Division of Forestry
P.O. Box 40627
Nashville, TN 37220
(615) 837-5422
philip.morrissey@tn.gov

Tennessee State Forest Hardwood Timber Sales (Click on the Sale Number to download bid information)
State Forest Invitation to Bid & Pro Forma Contract -Sale # Tot. Timber Vol (Board Ft - Int'l 1/4" Log Rule) Acres PLACE BID Bid Opening Date and Time (Winning Bid)
Bledsoe A-01-20-01 277,818 BdFt with an additional 431 tons Pulpwood 40 CLOSED 10/23/2019 ($37,885.00)
Natchez Trace  A-09-20-01
287,768 23 PLACE
BID
4/8/2020 @ 10:30am CDT
Natchez Trace  A-09-20-02
392,985 48 PLACE
BID
4/8/2020 @ 10:30am CDT
Natchez Trace  A-09-20-03
416,063 37 PLACE
BID
4/8/2020 @ 10:30am CDT
Natchez Trace  A-09-20-04
328,350 27 PLACE
BID
4/8/2020 @ 10:30am CDT
Natchez Trace  A-09-20-05
214,742 18 PLACE
BID
4/8/2020 @ 10:30am CDT
Chickasaw A-03-20-01
203,969 20 PLACE
BID
4/8/2020 @ 10:30am CDT
Natchez Trace  A-09-20-06
292,280 22 PLACE
BID
4/15/2020 @ 10:30am CDT
Natchez Trace  A-09-20-07
151,375 15 PLACE
BID
4/15/2020 @ 10:30am CDT
Natchez Trace  A-09-20-10
452,743 34 PLACE
BID
4/15/2020 @ 10:30am CDT
Chickasaw A-03-20-02
339,469 40 PLACE
BID
4/15/2020 @ 10:30am CDT
Chuck Swan A-04-20-01
332,256 57 PLACE
BID
4/22/2020 @ 11:00am EDT
Chuck Swan A-04-20-02
652,390 87 PLACE
BID
4/22/2020 @ 11:00am EDT
Chuck Swan A-04-20-03
424,427 50 PLACE
BID
4/22/2020 @ 11:00am EDT
Chuck Swan A-04-20-04
306,099 65 PLACE
BID
4/22/2020 @ 11:00am EDT
Prentice Cooper A-11-20-01
781,042 BdFt with an additional
6,162 tons Pulpwood
131 PLACE
BID
4/23/2020 @ 10:00am CDT
Tennessee State Forest Pine Timber Sales (Click on the Sale Number to download bid information)
State Forest Invitation to Bid and Pro Forma Contract - Sale # Total Timber Vol (Board Ft - Int'l 1/4" Log Rule) Acres PLACE BID Bid Opening Date and Time (Winning Bid)
Natchez Trace A-09-20-08
349,591 20 PLACE
BID
4/15/2020 @ 10:30am CDT
Natchez Trace A-09-20-09
466,662 33 PLACE
BID
4/15/2020 @ 10:30am CDT

General Provisions (FY 2011)

Timber sales shall comply with the procedures outlined in General Services Rule 0690-2-1-.18 (a), Disposal of Forestry Products.

The timber sale contract will not be assignable by the purchaser in whole or in part without the written consent of the Division of Forestry.

The departure from the procedures, stipulations or requirements outlined in the Invitation to Bid and General Provisions may be granted only with approval from the Commissioner of the Tennessee Department of Agriculture.

  1. PREPARATION OF BIDS:
    • Failure to examine any maps and/or instructions will be at bidder's risk.
    • Bids must be filled out in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent to the error, and must be initialed in ink by person signing bid.
  2. SUBMISSION OF BIDS:
    • Bid Envelope - The appropriate bid number must be on the outside of the envelope and envelope sealed. Only one bid per envelope. Please print the name of the bidder, organization and telephone number on the outside of the bid. The State assumes no responsibility for lost or misdirected bids.
    • Signature - Bids must be signed and envelope sealed. The person signing the Invitation to Bid must be a person authorized to bind the bidder contractually. Unsigned bids will be rejected. Unsigned bids cannot be signed after the bid has been opened, even if the bidder or the bidder’s representative is present at bid opening. No signatures shall be in pencil. Name of person executing bid and the organization he/she represents should be typewritten or be legibly printed in longhand.
    • Bid Form - Only bids submitted on bid forms furnished by the Division of Forestry will be considered.
  3. ACCEPTANCE OF BIDS: The Division of Forestry reserves the right to reject any or all bids. Only bids in sealed envelopes delivered or mailed to the designated location prior to the bid opening time will be considered. If multiple bids from the same bidder or bidder’s agent or representative are submitted, then all but the highest bid tendered will be voided.
  4. ERROR IN BID: No bid shall be altered, amended, or withdrawn after the specified time for opening bids. Negligence on the part of the bidder in preparing the bid confers no right for withdrawal of the bid after it has been opened.
  5. AWARD:
    • The highest responsible bidder will be declared the purchaser. The purchaser will be required to sign a timber sale contract at which time he will pay the full purchase price and post a performance bond equaling seven (7) percent of the sale price. Both of these amounts shall be in the form of certified or cashier's check, payable to the Tennessee Department of Agriculture, Division of Forestry.
    • Should the highest bidder not meet the requirements or stipulations in the Invitation for Bids or General Provisions, then the next highest responsible bidder will be declared the purchaser.
    • Should two bids be identical in amount, the winner of a coin toss will determine the purchaser.
  6. REQUIRED DOCUMENTS: Copies of the following documents are required to be provided to the State by the Purchaser. Copies can be attached to the signed contract, sent to the State’s contact person by mail, or provided to the State’s contact person no later than the pre-operation meeting. All insurances shall be in good standing and maintained for the term of the contract. Should the status of any of these insurances or documents change, copies should be forwarded to the State’s contact person as soon as possible.
    • Proof of Worker’s Compensation Insurance applicable to Tennessee, if Purchaser and/or logging contractor have employees
    • Proof of General Liability Insurance applicable to Tennessee
    • Proof of Vehicle Insurance for those vehicles utilized under the terms and conditions of the contract applicable to Tennessee
    • Proof of legal alien work status, if applicable:
      • United States Passport
      • Unexpired Foreign Passport with I-551 Stamp
      • I-94 Arrival/Departure Record
      • Alien Registration Receipt Card (Resident Alien Card) I-551 (Issued after March 1977)
      • Alien Registration Receipt Card (Resident Alien Card) I-551 (Issued since 1989)
      • Alien Registration Receipt Card (Conditional Resident Alien Card) I-551
      • Temporary Resident Card I-688
      • Employment Authorization Card I-688A
      • Employment Authorization Card I-688B

Program Materials

Contacts

Philip Morrissey
State Forest Unit Leader
(615) 837-5422
philip.morrissey@tn.gov