Public Transit Forms

Below you can find the most up to date forms that are currently being used by the Office of Public Transportation. These forms are for subrecipients that are receiving funding through a grant program. To check out the different types of funding and grant programs click here.

General Transit Forms for All Agencies

Vehicle Accident Reporting Form

Signatory Authority Form

Risk Assessment Questionnaire

Certification of Equivalent Service

Disclosure of Lobbying Activities/Form LLL

Disadvantaged Business Enterprise Detail Worksheet (DBE Report)

Federal Funding Accountability and Transparency Act (FFATA) Information Form

Contract Forms

State Match Contract Request

Contract Revision Request

Invoice Forms

Schedule of Expenditures (SOE)

Grantee Checklist- Federal Funds

Grantee Checklist- State Funds

Rural Transportation Forms

Certification of Contract Service Revenue Use Restricted to Public Transportation Purposes

Certification of Contract Trip Vehicles Available for Public Transportation Use

Certification of Single Audit Requirement

Charter Service Forms

Charter Exception Report

Charter Service Pre-Approval Request Form

Advance Approval for Matching Funds

Request for Advance State Match Approval- Federal Discretionary Programs

Request for Advance IMPROVE Match Approval - Federal Dicretionary Programs

Section 5310 Non-Profit Agency Forms

Section 5310 Quarterly Status Reporting Form

Section 5310 Maintenance Log

Asset Management Forms

State Management Plan

TDOT Tier II Sponsored Group Transit Asset Management Plan

Sample Maintenance Plan for 5310 Non-profit agencies

Basic Maintenance Log for 5310 Non-profit agencies

Request Permission for an Asset to be Out of Service

Vehicle Capital Asset Sheet - Rural Agencies

Capital Asset Sheet - Urban Agencies

Vehicle Capital Asset Sheet - 5310 Non-Profit Agencies

Vehicle Inspection Sheet

Request Permission for TN Title for Vehicle Disposal

Final Disposal of Vehicle Capital Asset

Equipment Capital Asset Sheet

Equipment Inspection Sheet

Request Permission for Equipment Disposal

Final Disposal of Equipment Capital Asset

Real Property/Facility Capital Asset Sheet

Real Property/Facility Inspection Sheet

Incidental Use Form

Example of forms and policy documents that should be included in a completed precertification package

5311 Sample Precertification Packet

Signatory Authority Form

Organizational Chart - Grantee

Board Membership - Grantee

Drug and Alcohol Policy

Title VI Plan

TDOT Civil Rights Office Title VI Approval Letter

Equal Employment Opportunity Policy

Public Participation Plan

Procurement Policy

Documentation of Organizational Status

Affirmative Action Policy

Certifications and Assurances

Lawsuits and Complaints

New Leases