Procurement Policy

TDOT provides a sample procurement policy template designed to help agencies meet both Federal Transit Administration (FTA) and Tennessee procurement requirements. While tailored for TDOT subrecipients, this template can also serve as a starting point for direct recipients of FTA funding in Tennessee. We encourage agencies to customize the template to fit their local procedures and protocols, as it may not fully meet the needs of every transit agency.

For agencies that manage multiple programs in addition to transit services, TDOT recommends creating a separate procurement policy for transit. FTA procurement rules have specific thresholds, and failing to adhere to them can lead to compliance issues. Section 1.5 of the template provides guidance on separating transit procurement from other programs.

The procurement policy template is provided as a Microsoft Word document. Areas highlighted in yellow require agency-specific information, particularly in Chapter 1 and the threshold definitions in Chapter 5. Before adopting the policy, please review the entire document, as it outlines certain operational activities required for specific types of procurements. Section 1.4 details the procurement personnel roles that need to be designated and their responsibilities.

If you have any questions, please contact our procurement team.