Procurement Transaction Review

Use these forms to initiate procurement planning process and identify procurement method.

• Specifications Worksheet
• Necessity Worksheet
• Independent Estimate
• Procurement Method Selection and Record Keeping (Part 1)

• Micro Purchase Checklist
• Micro Purchase Tracker

• Small Purchase Worksheet
• Rolling Stock Worksheet (Part 1) - If applicable
• Construction Worksheet (Part 1) - If applicable

Must acquire Letter to Proceed with Quotations from TDOT to continue to next steps

• Responsible Determination Worksheet
• Rolling Stock Worksheet (Part 2) - if applicable
• Construction Worksheet (Part 2) - if applicable
• Price and Cost Analysis Worksheet
• Clauses and Certifications Checklist

Must acquire Letter to Proceed with Award Execution from TDOT to continue to next steps

• Procurement Method Selection and Record Keeping (Part 2)
• Post Award Contract Administration
• Rolling Stock Worksheet (Part 3)

• Statewide Contracts Worksheet
• Responsible Determination Worksheet
• Rolling Stock Worksheet (Part 2) - if applicable
• Contruction Worksheet (Part 2) - if applicable
• Price and Cost Analysis Worksheet
• Clauses and Certifications Checklist

Must acquire Letter to Proceed with Award Execution from TDOT to continue to next steps.

• Post Award Contract Administration
• Procurement Method Selection and Records Keeping (Part 2)
• Rolling Stock Worksheet  (Part 3) - if applicable

• Architectural and Engineering Worksheet
• Publicity Plan (Part 1)
• Requirements and Prohibitions Analysis (Part 1)

Must acquire Letter to Proceed with Advertisement from TDOT to continue to next steps

• Qualifications Based Negotiation Results
• Single Response Analysis Worksheet (if  needed)
• Publicity Plan (Part 2)
• Responsible Determination Worksheet
• Price and Cost Analysis Worksheet
• Clauses and Certifications Checklist

Must acquire Letter to Proceed with Award Execution from TDOT to continue to next steps

• Procurement Method Selection and Record Keeping  (Part 2)
• Post Award Contract Administration

• Sole Source Worksheet
• Responsible Determination Worksheet
• Rolling Stock Worksheet (Part 2) - if applicable
• Construction Worksheet (Part 2) - if applicable
• Price and Cost Analysis Worksheet
• Clauses and Certifications Checklist

Must acquire Letter to Proceed with Award Execution from TDOT to continue to next steps

• Post Award Contract Administration
• Procurement Method and Record  Keeping (Part 2)
• Rolling Stock Worksheet (Part 3) - if applicable