Accounting Job Aids
This list of Job Aids is intended to assist agency fiscal office staff with common transactions and is not intended to be an all-inclusive resource list.
State Asset Management
- Policies
- State of Tennessee Capital Asset Guide
- Forms
- Policy 32 Inventory Report
- Interdepartmental Capital Asset Ownership Transfer
- Computer Software
- Copyrights, Patents, or Trademarks
- Donated Capital Assets Reporting
- Real Property Capitalization
- Retirement Request (PDF) - Retirement Request (Excel)
- Interdepartmental Sensitive Non-Capital Asset Ownership Transfer
1099 Reporting Guide
Accounts Payable - Reference Guides on Payments, Vouchers, Terms, and Workflow
- AP Voucher FileNet Deletion
- Service Date Requirements
- Claim for Refund Form
- Quick Reference for Inquiring on Payments
- How to Locate Payment Details for a Specific Payment
- How to Obtain Details on Autodrafts for Utilities
- Quick Reference to Determine Why a Voucher Has Not Been Paid
- Quick Reference to Maintain Regular Vouchers
- Vouchers - Pre-Edit Error and Recycle Status Information
- How to Obtain Pay Terms
- Where is an AP Voucher in the Approval Workflow?
- How to Correct an AP Voucher on an AP Journal
Closing Calendars
Commonly Used Edison Queries and Expenditure Accounts
- Leveraging Edison Financial Queries for Monitoring and Research-Grants and Projects
- Commonly Used Edison Expenditure Accounts
Customer Establishment Instructions
Edison Accounts Receivable Write off Procedures
- Edison Accounts Receivable Write off Procedures
- Accounts Receivable Write off Procedures Maintenance Worksheet
General Ledger Journal Reference Information
- Journal Entry Guidelines Training (recorded)
- 2019 Accrued Liability Instructions
- Component Unit Template
- Exhibit I Blank Detailed Schedule of AL for FY 2019
- Exhibit II Accrued Liability Checklist for FY 2019
- Exhibit III Interfund Receivables/Payables - Table for FY 2019
- 2019 Accounts Receivable Instructions
- Exhibit I Other Schedule of AR - 2019
- Exhibit II Accounts Receivable Crosswalk - 2019
- Journal Entry Guidelines
- General Ledger Journal Entry Checklist
- Source AG Journal Instructions
- Reference to Debits, Credits, and Normal Balances
- Source Codes
Grants Accounting
The Edison Grants Accounting Manual can be referenced by logging into Edison and clicking the Training tab. From there, scroll down to the Grants section and click, "Edison Grants Accounting Manual."
- Analysis Types in Edison for Grants
- Billing and AR Module Grant Steps
- Common Grants Billing Questions
- Year End Grants Accounting
- Inventory of Compliance Requirements (ICR) Tool
- Allowable vs. Unallowable Costs (AUC) Tool
- Trouble Shooting Guide for Reconciling AR Account 12000001
- 2019 SEFA & SIS Instructions
- 2019 SEFA & SIS Instructions - Exhibits
- 2019 SEFA Shell
- 2019 SIS Shell
- 2019 SEFA Checklist
- 2019 SEFA Validation Form
- 2019 SEFA Reconciliation Shell
- 2019 SEFA Reconciliation Example
- 2019 SIS Reconciliation Shell
- 2019 SIS Reconciliation Example
Speedcharts and Chartfields
- Chartfield Request Manual
- DEPTID Add with payroll checklist
- DEPTID Add without payroll checklist
- DEPTID Update with payroll checklist
- DEPTID Update without payroll checklist
- DEPTID Inactivation with payroll checklist
- DEPTID Inactivation without payroll checklist