Accounting Job Aids
This list of Job Aids is intended to assist agency fiscal office staff with common transactions and is not intended to be an all-inclusive resource list.
State Asset Management
- Policies
- State of Tennessee Capital Asset Guide
- Forms
- Policy 32 Inventory Report
- Interdepartmental Capital Asset Ownership Transfer
- Computer Software
- Copyrights, Patents, or Trademarks
- Donated Capital Assets Reporting
- Real Property Capitalization
- Retirement Request (PDF) - Retirement Request (Excel)
- Interdepartmental Sensitive Non-Capital Asset Ownership Transfer
1099 Reporting Guide
Accounts Payable - Reference Guides on Payments, Vouchers, Terms, and Workflow
- AP Voucher FileNet Deletion
- Service Date Requirements
- Claim for Refund Form
- Quick Reference for Inquiring on Payments
- How to Locate Payment Details for a Specific Payment
- How to Obtain Details on Autodrafts for Utilities
- Quick Reference to Determine Why a Voucher Has Not Been Paid
- Quick Reference to Maintain Regular Vouchers
- Vouchers - Pre-Edit Error and Recycle Status Information
- How to Obtain Pay Terms
- Where is an AP Voucher in the Approval Workflow?
- How to Correct an AP Voucher on an AP Journal
Closing Calendars
Commonly Used Edison Queries and Expenditure Accounts
- Leveraging Edison Financial Queries for Monitoring and Research-Grants and Projects
- Commonly Used Edison Expenditure Accounts
Customer Establishment Instructions
Edison Accounts Receivable Write off Procedures
- Edison Accounts Receivable Write off Procedures
- Accounts Receivable Write off Procedures Maintenance Worksheet
General Ledger Journal Reference Information
- Journal Entry Guidelines Training (recorded)
- 2018 Accrued Liability Instructions
- Component Unit Template
- Exhibit I Blank Detailed Schedule of AL for FY 2018
- Exhibit II Accrued Liability Checklist for FY 2018
- Exhibit III Interfund Receivables/Payables - Table for FY 2018
- 2018 Accounts Receivable Instructions
- Exhibit I Other Schedule of AR - 2018
- Exhibit II Accounts Receivable Crosswalk - 2018
- Journal Entry Guidelines
- General Ledger Journal Entry Checklist
- Source AG Journal Instructions
- Reference to Debits, Credits, and Normal Balances
- Source Codes
Grants Accounting
The Edison Grants Accounting Manual can be referenced by logging into Edison and clicking the Training tab. From there, scroll down to the Grants section and click, "Edison Grants Accounting Manual."
- Analysis Types in Edison for Grants
- Billing and AR Module Grant Steps
- Common Grants Billing Questions
- Closing Timeline
- Inventory of Compliance Requirements (ICR) Tool
- Allowable vs. Unallowable Costs (AUC) Tool
- Year End Operational Closing Procedures FY 2017 - PDF Version
- Year End Operational Closing Procedures FY 2017 - PowerPoint Version
- Trouble Shooting Guide for Reconciling AR Account 12000001
- 2018 SEFA & SIS Instructions
- 2018 SEFA & SIS Instructions - Exhibits
- 2018 SEFA Shell
- 2018 SIS Shell
- 2018 SEFA Checklist
- 2018 SEFA Validation Form
- 2018 SEFA Reconciliation Shell
- 2018 SEFA Reconciliation Example
- 2018 SIS Reconciliation Shell
- 2018 SIS Reconciliation Example