Accounting Job Aids
This list of Job Aids is intended to assist agency fiscal office staff with common transactions and is not intended to be an all-inclusive resource list.
- Accounts Payable Emergency Request Procedures
- Accounts Payable Knowledge Sharing PowerPoint
- Accounts Payable Payment KPIs BI Dashboard User Guide
- AP Financial Queries
- AP Voucher FileNet Deletion
- Cancel Reissue Form and Guidance
- Claim for Refund Form
- Guidance for Requesting Remail of Returned Warrants
- How to Correct an AP Voucher on an AP Journal
- How to Locate Payment Details for a Specific Payment
- How to Obtain Details on Autodrafts for Utilities
- Invoice Receipt Date Guidance
- Quick Reference to Maintain Regular Vouchers
- Service Date Requirements
- Stop-Lift Payment Request Form
- Vouchers - Pre-Edit Error and Recycle Status Information
- Where is an AP Voucher in the Approval Workflow?
- 2023 Year End Accrued Liabilities Training (recording)
- 2023 Accrued Liability Instructions
- Component Unit Template
- Exhibit I Blank Detailed Schedule of AL for FY 2023
- Exhibit II Accrued Liability Checklist for FY 2023
- Exhibit III Interfund Receivables/Payables - Table for FY 2023
- 2023 Accounts Receivable Instructions
- Exhibit I Other Schedule of AR - 2023
- Exhibit II Accounts Receivable Crosswalk - 2023
- Journal Entry Guidelines
- General Ledger Journal Entry Checklist
- Source AG Journal Instructions
- Reference to Debits, Credits, and Normal Balances
- Source Codes
- General Ledger Townhall Recording - November 2022
- GASBS 94 PPP and GASBS 96 SBITAs
- Analysis Types in Edison for Grants
- Billing and AR Module Grant Steps
- Common Grants Billing Questions
- Year End Grants Accounting
- Other Grants Information
- Inventory of Compliance Requirements (ICR) Tool
- Allowable vs. Unallowable Costs (AUC) Tool
- Trouble Shooting Guide for Reconciling AR Account 12000001
- 2023 SEFA Instructions
- 2023 SEFA Instructions College Component Units
- 2023 SEFA Shell
- 2023 SIS Shell
- 2023 SEFA Checklist
- 2023 SEFA Validation Form
- 2023 SEFA Reconciliation Template Instructions
- 2023 SEFA Reconciliation
- 2023 SIS Reconciliation
- 2023 SEFA and SIS Tip Sheet
Policies
- Policy 32 - Maintaining Control Over Items That Are Not Capitalized
- Policy 33 - Accounting for Capital Assets
- State of Tennessee Capital Asset Guide
Forms
- Capital Asset Manual Addition Request
- Capital Asset Reinstatement Request
- Capital Asset Retirement Request
- Computer Software
- Copyrights, Patents, or Trademarks
- Donated Capital Assets Reporting
- Interdepartmental Capital Asset Ownership Transfer
- Interdepartmental Sensitive Non-Capital Asset Ownership Transfer
- Policy 32 Annual Certification Form
- Policy 32 Inventory Report
- Real Property Capitalization
Training
Announcements
- March 26, 2024 New IRS Form W-9
- June 20, 2022 Supplier Update Form Revisions
- August 30, 2021 Supplier Update Form Revisions and Agency Training Workshops Announcement
- August 3, 2020 Registering New Suppliers, Requesting Updates to Existing Suppliers, and Emergency Request Procedures
Forms
- Current IRS W-9
- Supplier Maintenance Supplier Update Form (For State Agency Use Only)
- Supplier Direct Deposit Authorization
- Tennessee Treasury Local Government Investment Pool (LGIP) Direct Deposit Authorization Form
- Email Deposit Notification Form (EDNF)
Emergency Request Procedures
Instructions
- Supplier Maintenance Request Guide
- Agency Guide for IRS Form W-9 and Edison 1099 Locations
- Supplier Helpful Hints
- Internal Supplier Registration Getting Started Instructions
- Internal Supplier Registration Agency Submitter Manual
- Internal Supplier Registration Agency Approver Manual
- Internal Supplier Registration Dos and Don'ts
- Internal Supplier Registration Workflow
- Supplier Maintenance General IRS W-9 Requirements
- Supplier Maintenance IRS W-9 Summary Instructional Table
- Supplier Maintenance Remittance Address Documentation Requirements
- Supplier Maintenance Address Standards
- Supplier Maintenance Edison Locations for 1099 Reporting
- Supplier Maintenance FAQs
- Supplier Portal Creating a New User Account
Agency Training Workshops (ATW):
ATW # 1 Topic: Supplier Update Form
ATW # 2 Topic: IRS Form W-9
ATW # 3 Topic: Supplier Maintenance Tips & Tricks
ATW # 4 Topic: Statewide Accounting Supplier Maintenance & Accounts Payable Common Inquiries, Useful Queries, and Other Tidbits