F&A Policies

The following documents are in PDF Format.

• Policy 01 - Automatic Deposit of Paychecks for Employees
• Policy 02 - Accounting for Recoveries and Refunds (Revised 8/12)
• Policy 03 -Uniform Reporting Requirements and Cost Allocation Plans for Sub-recipients Federal and State Grant Monies (Revised 12/97)
  • Policy 3 Cognizant State Agency List - Excel
  • 2015 Cognizant State Agency Memo
• Policy 04 - Recognition of Revenues and Expenditures - Definitions and Guidance (Revised July, 2015)
• Policy 05  (Repealed 05/2012)
• Policy 06  (Repealed 08/2011)
• Policy 07 - Petty Cash and Departmental Bank Accounts
• Policy 08 - Comprehensive State Travel Regulations (Revised 01/2022)
• Policy 09 - Revenue Recognition of Taxes, Licenses, Permits and Fees on the Modified Accrual Basis. (Revised 08/2005)
• Policy 10 - Organizational Dues, Subscriptions, and Sponsorships (Revised 11/2012)
• Policy 11 - Recovery of Overpayment to Employees (Revised 06/2008)
• Policy 12- (Repealed 11/2012)
• Policy 13 - Receipt Of ACH Debits
• Policy 14  (Repealed 08/2012)
• Policy 15  (Repealed 03/2009)
• Policy 16 - Employee Housing and Meals (Revised 40/2007)
• Policy 17 - Telecommunication Services (Revised 03/2013)
• Policy 18 - Interunit Journals (Revised 07/2012)
• Policy 19 - Issuance of Duplicate Warrants
• Policy 20 - Accounting for Federal Grant Expenditures and Revenues (Revised 10/2013)
• Policy 21 - Collateral Deposited with the State (Revised 03/1999)
• Policy 22 - Sub-recipient Monitoring
  • Department of General Services policy on Grant and Subrecipient Monitoring replaces F&A Policy 22 - The General Services policy is located under “Procurement” and then under “Library”  -  Policy#2013-007
• Policy 23 - Accounts Receivable - Recording, Collection, and Write-Offs (Revised 02/2012)
• Policy 24 - Electronic Commerce (Revised 09/2007)
• Policy 25 - Deposit Practices Policy (Revised 03/1999)
• Policy 26 - Employee Fringe Benefits and Supplemental Wages
• Policy 27 - Moving Policy
• Policy 28  (Repealed 12/2011)
• Policy 29 - State Contracts for Credit and Debit Cards (Revised 03/2007)
• Policy 30 - Federal Spending, Subward and Compensation Data Reporting (Repealed 7/8/2019)

• Policy 31 - Decision Framework for Acquiring Human Resources

• Policy 32 - Maintaining Control Over Items That Are Not Capitalized
  • Appendix B - Interdepartmental Sensitive Non-capital Asset Ownership Transfer Form
  • Policy 32 Inventory Report
• Policy 33 - Accounting for Capital Assets
  • State of Tennessee Capital Asset Guide

The following documents are in PDF Format.

• Policy 34 - Transitional Duty / Return To Work Program
• Policy 35 - Background Checks
• Policy 36 - Nondiscrimination Policy and Complaint Procedures (Revised 02/2021)
  • Complaint Form
• Policy 37 - Investigations of Allegations of Illegal Discrimination and Harassment (Revised 10/2021)
• Policy 38 - Mandatory Learning and Development (Revised 05/2018)
• Policy 39 - F&A Workplace Response to Sexual Mmisconduct, Domestic Violence, and Dating Violence (Revised 06/01/2022)
  •  DOJ Definitions
  • FA Domestic Violence Complaint Form
• Policy 40 - OIG Background Check Policy

Loss of State-Owned Equipment

Individual employees should contact the Office of Internal Audit (OIA) at (615) 532-7098 or by sending e-mail to Thad.Delconte@tn.gov for the following:

Procedures for Reporting Missing Equipment

1. Immediately upon learning that State-owned equipment is missing, employees must notify the Director of OIA and their division's property officer.
2. If it appears that the missing property was stolen:
   • The division director or division property officer should immediately notify the Capitol Police and obtain a police report.
   • If not served by Capitol Police, the division director or division property officer should obtain a police report from the local police.
   • The division director or division property officer should forward a copy of the police report to OIA.
3. OIA will immediately notify the Comptroller´s Office, Division of Accounts, Asset Management, and the Office of Information Technology Management of the missing equipment. The Department's Deputy Commissioner will also be copied on this correspondence.
4. Internal Audit will investigate missing items and maintain detailed records of all property reported missing in the Department.
5. The Division of Accounts, Asset Management Section will remove missing property from Edison upon receiving a memo (and if applicable, a copy of the police report) from OIA.

Knowledge of Fraud, Waste, or Abuse.

Procedures for reporting of waste, noncompliance with policies and procedures, fraud, abuse, illegal expenditures and acts, and inefficient or ineffective use of resources.

If you observe an agency director or other State of Tennessee employee (s) engaging in activities you believe are wasteful of State resources, fraudulent, or financially inappropriate, immediately:

1. Notify the Office of Internal Audit (OIA) by phone: 615-532-7098 or email, or
2. Call the Comptroller´s Fraud Hotline at 1-800-232-5454 to remain anonymous.

• Acceptable Use Policy - Network Access rights and Obligations
• Code of Conduct - State of Tennessee
• Dress Code
• Employee Responsibility for Identifying Fraud
• Ethics Policy Information
• Limited English Proficiency (LEP) Guidelines
• Public Records Policy for TN Department of Finance and Administration
• Title VI & IX Compliance Report and Implementation Plan
  • Division Data Capture for Oct 2021 Report        
  • Complaint Form
• Workplace Discrimination and Harassment Policy - Dept. of Finance & Administration
• Workplace Discrimination and Harassment Policy 12-008 (rev. 9/17) - Dept. of Human Resources