Supplier Information

Revised: February 14, 2025

Policy: Supplier Responsibility for Remittance Information Updates

Suppliers are responsible for ensuring their remittance address and/or direct deposit information is accurate and up to date prior to submitting an invoice. Any changes to this information must be communicated and updated in the Edison Supplier Homepage before invoice submission.

This policy helps prevent payment delays and invoice denials, ensuring a smoother process for both parties. Failure to comply may result in delayed payments.

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Edison Supplier Information

For New or Updating Suppliers

Firms performing services for TDOT, or those needing to update their information, must complete the following steps:

  1. Submit a completed W-9 Form on the Edison Supplier Homepage
  2. New Suppliers Only: Complete the Supplier Registration process found on the Edison Supplier Homepage to set up your Supplier ID and vendor file data for invoice payment.
  3. Once you receive a Supplier ID, proceed to the Steps to Access and Submit the SDDA Form below to add your     banking information.

For questions or assistance:

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Electronic Bank Account Management

Suppliers now have the ability to electronically add, change, or remove their banking information on file with the State of Tennessee.

Important Notes:

  • F&A Supplier Maintenance no longer accepts banking information directly from suppliers.
  • To gain electronic access to your banking information, complete and submit the Supplier Direct Deposit     Authorization (SDDA) Form via email to FA.SupplierSupport@tn.gov.

Steps to Access and Submit the SDDA Form

  1. Locate the Form:
    • Go to the Accounting Job Aids website.
    • Locate Supplier Maintenance in centered list.
    • Scroll down to the Forms section and locate the SDDA Access From.
  2. Complete All Fields: Ensure every field on the SDDA form is filled out.
    • If completing electronically, use Adobe Acrobat Reader or Adobe Acrobat.
    • If completing manually, scan the form electronically before submitting.
  3. Submit the Form: Email the completed form to FA.SupplierSupport@tn.gov.
  4. Approval Process:
    • F&A Supplier Maintenance will review the submitted form for approval.
    • Once approved, you will be notified and provided with instructions to update your banking information electronically.

For assistance with banking information:

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Other Supplier Registration Inquiries

For all other Supplier Registration questions (excluding banking information), contact: