Reporting Schedule

Select the month to see reports that are due. For reports that must be submitted online, click the report name to access the online system (login required).

Due August 1

The following reports are all system-level and must be submitted online through ePlan. For assistance, contact your fiscal consultant.

  • Financial Expenditure Report (FER)
  • Expenditure by Other Agencies
  • Expenditures for School Indebtedness
  • Non-Centralized Cafeteria Expenditures
  • School Indebtedness
  • Student Activities
  • Tuition
  • Annual Public School Budget
  • Budget Amendments
  • Maintenance of Effort (MOE)
  • 3% Fund Balance Test

No reports due.

Due October 15

The following reports are system-level and must be submitted online. For assistance, contact LEA Support Services, Graham Lovell (615) 741-8835. The revision deadline for all reports is June 15.

  • Average Daily Transportation (1st Month)
  • Director's Monthly Student Membership/Attendance Report (1st Month)
  • Director's Monthly Vocational Class Full Time Equivalent Average Daily Membership (1st Month)
  • Director's Monthly Vocational Class Full Time Equivalent Average Daily Attendance (1st Month)
  • Director's Monthly Special Education Options by Primary and Secondary Average Daily Membership (1st Month)
  • Director's Monthly Membership/Attendance Report for Adult High Schools (1st Month)
  • Director's Monthly Membership/Attendance Report for GED Plus 2 Program at the Adult High Schools (1st Month)

Due November 15

The following reports are system-level and must be submitted online. For assistance, contact LEA Support Services, Graham Lovell (615) 741-8835. The revision deadline for all reports is June 15.

  • Average Daily Transportation (2nd Month)
  • Director's Monthly Student Membership/Attendance Report (2nd Month)
  • Director's Monthly Vocational Class Full Time Equivalent Average Daily Membership (2nd Month)
  • Director's Monthly Vocational Class Full Time Equivalent Average Daily Attendance (2nd Month)
  • Director's Monthly Special Education Options by Primary and Secondary Average Daily Membership (2nd Month)
  • Director's Monthly Membership/Attendance Report for Adult High Schools (2nd Month)
  • Director's Monthly Membership/Attendance Report for GED Plus 2 Program at the Adult High Schools (2nd Month)

Due December 1

  • Report of School System/School Compliance (Form ED-1960)

Due December 15

The following reports are system-level and must be submitted online. For assistance, contact LEA Support Services, Graham Lovell (615) 741-8835. The revision deadline for all reports is June 15.

  • Average Daily Transportation (3rd Month)
  • Director's Monthly Student Membership/Attendance Report (3rd Month)
  • Director's Monthly Vocational Class Full Time Equivalent Average Daily Membership (3rd Month)
  • Director's Monthly Vocational Class Full Time Equivalent Average Daily Attendance (3rd Month)
  • Director's Monthly Special Education Options by Primary and Secondary Average Daily Membership (3rd Month)
  • Director's Monthly Membership/Attendance Report for Adult High Schools (3rd Month)
  • Director's Monthly Membership/Attendance Report for GED Plus 2 Program at the Adult High Schools (3rd Month)

Due January 15

The following reports are system-level and must be submitted online. For assistance, contact LEA Support Services, Graham Lovell (615) 741-8835. The revision deadline for all reports is June 15.

  • Average Daily Transportation (4th Month)
  • Director's Monthly Student Membership/Attendance Report (4th Month)
  • Director's Monthly Vocational Class Full Time Equivalent Average Daily Membership (4th Month)
  • Director's Monthly Special Education Options by Primary and Secondary Average Daily Membership (4th Month)
  • Director's Monthly Membership/Attendance Report for Adult High Schools (4th Month)
  • Director's Monthly Membership/Attendance Report for GED Plus 2 Program at the Adult High Schools (4th Month)

Due February 1

  • Non Licensed Headcount
    • Report Level: System
    • LEA Support Services, Karen Justice (615) 532-1650
  • Feb 1 PIRS Report Report
    • Report Level: System
    • LEA Support Services, Karen Justice (615) 532-1662

Due February 15

The following reports are system-level (except where noted) and must be submitted online. For assistance, contact LEA Support Services, Graham Lovell (615) 741-8835. The revision deadline for all reports is June 15.

  • Average Daily Transportation (5th Month)
  • Director's Monthly Student Membership/Attendance Report (5th Month; System and school level)
  • Director's Monthly Vocational Class Full Time Equivalent Average Daily Membership (5th Month)
  • Director's Monthly Special Education Options by Primary and Secondary Average Daily Membership (5th Month)
  • Director's Monthly Membership/Attendance Report for Adult High Schools (5th Month)
  • Director's Monthly Membership/Attendance Report for GED Plus 2 Program at the Adult High Schools (5th Month)

Due March 15

The following reports are system-level and must be submitted online. For assistance, contact LEA Support Services, Graham Lovell (615) 741-8835. The revision deadline for all reports is June 15.

  • Average Daily Transportation (6th Month)
  • Director's Monthly Student Membership/Attendance Report (6th Month)
  • Director's Monthly Vocational Class Full Time Equivalent Average Daily Membership (6th Month)
  • Director's Monthly Special Education Options by Primary and Secondary Average Daily Membership (6th Month)
  • Director's Monthly Membership/Attendance Report for Adult High Schools (6th Month)
  • Director's Monthly Membership/Attendance Report for GED Plus 2 Program at the Adult High Schools (6th Month)

Due April 15

The following reports are system-level and must be submitted online. For assistance, contact LEA Support Services, Graham Lovell (615) 741-8835. The revision deadline for all reports is June 15.

  • Average Daily Transportation (7th Month)
  • Director's Monthly Student Membership/Attendance Report (7th Month)
  • Director's Monthly Vocational Class Full Time Equivalent Average Daily Membership (7th Month)
  • Director's Monthly Special Education Options by Primary and Secondary Average Daily Membership (7th Month)
  • Director's Monthly Membership/Attendance Report for Adult High Schools (7th Month)
  • Director's Monthly Membership/Attendance Report for GED Plus 2 Program at the Adult High Schools (7th Month)

Due May 15

The following reports are system-level and must be submitted online. For assistance, contact LEA Support Services, Graham Lovell (615) 741-8835. The revision deadline for all reports is June 15.

  • Average Daily Transportation (8th Month)
  • Director's Monthly Student Membership/Attendance Report (8th Month)
  • Director's Monthly Vocational Class Full Time Equivalent Average Daily Membership (8th Month)
  • Director's Monthly Special Education Options by Primary and Secondary Average Daily Membership (8th Month)
  • Director's Monthly Membership/Attendance Report for Adult High Schools (8th Month)
  • Director's Monthly Membership/Attendance Report for GED Plus 2 Program at the Adult High Schools (8th Month)
  • District Calendar- 200 Day Accountability
    • Report Level: System
    • Data Quality & Integrity, Paul Rainwater (615) 532-4867

Due June 15

Except where noted below, the following reports are system-level and must be submitted online. For assistance, contact LEA Support Services, Graham Lovell (615) 741-8835. The revision deadline for all reports is June 15.

  • Average Daily Transportation (9th Month, Year End)
  • Director's Monthly Student Membership/Attendance Report (9th Month)
  • Director's Monthly Vocational Class Full Time Equivalent Average Daily Membership (9th Month)
  • Director's Monthly Special Education Options by Primary and Secondary Average Daily Membership(9th Month)
  • Director's Monthly Membership/Attendance Report for Adult High Schools (9th Month)
  • Director's Monthly Membership/Attendance Report for GED Plus 2 Program at the Adult High Schools (9th Month)
  • Director's Annual Membership/Attendance Report
  • Director's Annual Vocational Class Full Time Equivalent Average Daily Membership
  • Director's Annual Special Education Options by Primary and Secondary Average Daily Membership
  • Director's Annual Membership/Attendance Report for Adult High Schools
  • Director's Annual Membership/Attendance Report for GED Plus 2 Program at the Adult High Schools
  • Number of Promotions and Retentions Through June 30
    • Report Level: System and School
    • Data Quality & Integrity, Karen Daniels (615) 532-1254

Due 5 Days after Beginning of Summer School

  • Summer School Preliminary Report (Sessions 1 & 2)
    • Report Level: School

Due July 15

  • Director's Annual Pupil Transportation Report
    • Report Level: System
    • LEA Support Services,  Graham Lovell (615) 741-8835

Due July 31

  • Year End Experience Report
    • Report Level: System
    • LEA Support Services, Karen Justice (615) 532-1662

School Bus Accident Report ED-2179

  • Report Level: System
  • Administrative, Sam Cameron (423) 434-2169