Notification of Early Cancellation of Workers’ Compensation Coverage – User Guide
Tennessee Bureau of Workers’ CompensationThe Coverage Verification information found on the Tennessee Bureau of Workers’ Compensation’s webpage has been expanded to allow users the ability to register to receive notification of policies that are canceled prematurely.
DISCLAIMER: Please be advised that the Tennessee Bureau of Workers' Compensation provides the above information as "information only" and DOES NOT affirm the accuracy of the same. Verification of premature policy cancellation is the responsibility of the notification recipient.
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Coverage Lookup and Notification of Early Cancellation of Policy
The Tennessee Bureau of Workers’ Compensation is proud to offer the public the ability to register and receive notifications of policies that have been canceled prior to the termination date. This information is based on data from the National Council on Compensation Insurance (NCCI) and is accessible via the Verification of Coverage link. This service was developed with assistance from the South Carolina Workers’ Compensation Commission.
A contractor may employ the services of many subcontractors. Under Tenn. Code Ann. § 50-6-914, holds a contractor (including general, intermediate, or subcontractors) may be held liable for work-related injuries or deaths sustained by uninsured subcontractors and their employees while performing work on the contractor’s behalf.
To mitigate the risk, many contractors require subcontractors to maintain workers’ compensation coverage to protect all parties involved. This places a significant burden on contractors to ensure that each Certificate of Insurance is current, accurate, and valid.
The Bureau’s notification service helps ease this burden by electronically generating and distributing alerts when a subcontractor’s policy is canceled. These notifications are sent to all registered users, helping to:
- Improve compliance with workers’ compensation laws
- Provide a safety net of benefits for construction workers
- Reduce the risk of fraud, and
- Support enforcement efforts.
Who Should Use This Service?
This service is valuable across a wide range of industries and professions that rely on subcontracted work and workers’ compensation compliance, including:
- Residential and commercial general contractors
- Intermediate contractors, subcontractors, and their employees
- Workers' compensation insurance providers, agents, and adjusters
- Property & Casualty insurance agents
- Landscapers and other industries that rely on subcontractors
- The Tennessee Uninsured Employer’s Fund and the Tennessee Employee Misclassification Education and Enforcement Fund
- Government agencies involved in insurance fraud enforcement, and
- Tennessee citizens, whose tax dollars support law enforcement efforts and, ultimately, pay higher premiums when the costs of fraud are passed through to consumers.
Registration for Notification of Early Cancellation of Policy
To register an email address to receive notifications of early cancellations of workers’ compensation insurance policies, please follow the steps below.
Step 1: From the Tennessee Bureau of Workers’ Compensation’s website, select “Coverage Verification” under Available Resources.
Step 2: Acknowledge and affirm notification of disclaimers by clicking “Accept.”
Step 3: Enter the search criteria for the employer (contractor, intermediate contractor, or subcontractor) in question. You can enter a specific coverage date you want to verify, or you can leave the date blank to default to the current date. Click ‘Search.’ The search results will display below.
If coverage information is available, the following screen will appear. If more than one name is listed, click on the name of the employer you are researching. The hyperlink will take you to the policy information that corresponds with the date you entered in the previous step.
Step 4: The next screen will list information for the policy in place for the date selected. If you would like to request any early cancellations that might occur for the policy selected, click on the link provided.
Step 5: Enter and confirm your email address.
Upon successful submission, you will receive a notification that the request was received.
Notification of Successful Registration
You will receive an email as confirmation of your successful registration.
Example Email:
Subject: Tennessee Bureau of Workers’ Compensation- Registration for Notification of Early Policy Cancellation
You have registered this email address to receive notification of early policy cancellation for:
Policy: WC123456789
Effective Date: 01/01/2026
Carrier: XXX Insurance Carrier Policy issued to: XXX Employer
If you have received this email in error, please contact Tennessee Bureau of Workers' Compensation at WC.POC@tn.gov
Disclaimer: Pursuant Tenn. Code Ann. § 50-6-914, a general contractor is considered liable for Workers' Compensation injuries/costs incurred by an uninsured sub-contractor. Please be advised that the Tennessee Bureau of Workers’ Compensation provides the above information as "information only" and DOES NOT affirm the accuracy of the same.
Verification of premature policy cancellation is the responsibility of the notification recipient.
If you do not receive a confirmation within a few minutes, check your junk e mail and/ or spam folder. If the email is found there, you should follow your service provider’s instructions for saving this service as a trusted sender.
If you don’t receive an email at all, you may have entered an incorrect email address. Please try again or contact WC.POC@tn.gov
Once the initial cancellation notification email is sent to the requestor, the registration for that policy is deactivated. If you wish to receive notifications for a new policy (if one exists), you will need to register for that policy separately.
Notification of Early Policy Cancellation
If an early policy cancellation is received, an automated email will be sent to the registered email address.
Example Email:
Subject: Tennessee Bureau of Workers’ Compensation - Notification of Early Policy Cancellation
This is a notification from the Tennessee Bureau of Workers’ Compensation that the following policy may have been cancelled by the policy holder prior to the policy’s end date. You are receiving this notification because you requested to be notified in the event of an apparent premature policy cancellation in coverage for the workers' compensation insurance policy listed below:
Policy Issued To: XXX
Employer Policy: WC123456789
Effective Date: 99/99/9999
Cancellation Date: 99/99/9999
Carrier: XXX Insurance Company
Disclaimer: Pursuant to Tenn. Code Ann. § 50-6-914, a general contractor is considered liable for workers' compensation injuries/costs incurred by an uninsured sub-contractor.
The Tennessee Bureau of Workers’ Compensation provides the above information as "information only" and DOES NOT affirm the accuracy of the same. Verification of premature policy cancellation is the responsibility of the notification recipient.
Notifications of early cancellation are sent only to the email address you registered. If your email address changes, you must re-register using your new email address to continue receiving notifications.
Yes. However, you must complete a separate registration for each policy you wish to track.
If a policy you are tracking is canceled early, you will receive an email notification. After that, your registration for that policy expires. To track the replacement policy, you must register for it separately.
For assistance, please contact the WC Claims Unit of the Bureau of Workers’ Compensation at 615-532-2731 or via email at WC.POC@tn.gov.
Either:
- The information entered does not match an existing employer.
- There is no active policy for that employer.
- The Tennessee Bureau of Workers’ Compensation has not yet received information about the policy.
There are several possible reasons:
- The email address you registered with was incorrect.
- You did not register to track that specific policy.
- The cancellation transaction hasn’t been processed by the Tennessee Bureau of Workers’ Compensation yet.
No. The Bureau provides this information as a courtesy and does not guarantee its accuracy. It is the responsibility of the recipient to verify any early policy cancellation independently.