AASHTOWare Project

AASHTOWare Project is a comprehensive web-based construction management tool. It provides for data entry, tracking, reporting, and analysis of contract data, from the letting through contract completion. AASHTOWare Project is built on the same multi-tier architecture as SiteManager and the old Trns•port suite, allowing for easy integration and data transfer. It can be used by all levels of construction personnel such as field inspectors, technicians, project managers, auditors, lab personnel, management, and contractors.

TDOT is currently using AASHTOWare Project for all preconstruction activities, material mix desigins, vendor/prequalification storage, and some civil rights and labor components (prompt payment, certified payrolls). Future implementations for other functionality such as the use of construction to replace SiteManager are planned.

Training files and resources for various AASHTOWare Project components can be found below. To have an account created, complete and submit the External Access Registration form found in the How to Access the System section below.

Links to AASHTOWare Project

**For TDOT Employees and CEI's utilizing a TDOT Login**
**For External Users (i.e. Contractors, Subcontractors, etc.)**

How to Access the System

An account can be created for each individual user needing access to the system by completing the below form. For contractors and subcontractors, be sure to provide a unique email address for each requested user and check which role(s) they need access to. The form must be signed by an authorized signer for the company as listed in the last prequalification questionnaire submitted to TDOT. Completed forms should be submitted to TDOT.CONSTRUCTIONLaborUsers@tn.gov. Once your account has been created, you will receive a reply with further instructions and an auto-generated email with a password (CEI's will not get an auto-generated email - your password will be the same password used to log on to your TDOT VPN account). 

External Access Request Form (Contractors, Subcontractors, etc.)
External Access Request Form (CEI's)

External Access Frequently Asked Questions

Training Files |  Computer-Based Training's (CBTs) and Quick Reference Guides (QRGs)

Civil Rights & Labor

Certified Payrolls
    Step 1A - Manually Add a Payroll | Computer Based Training | Quick Reference Guide
    Step 1B - No Work Performed | Computer Based Training | Quick Reference Guide
    Step 1C - Create a Payroll Spreadsheet | Computer Based Training | Quick Reference Guide
    Step 2 - Convert a Payroll Spreadsheet | Computer Based Training | Quick Reference Guide
    Step 3 - Import and Validate a Payroll | Computer Based Training | Quick Reference Guide
    Step 4 - Sign a Payroll | Computer Based Training | Quick Reference Guide
    Step 5 - Tiered Review of Payrolls | Computer Based Training | Quick Reference Guide
    Step 6 - Modify a Rejected Payroll | Computer Based Training | Quick Reference Guide
    Certified Payrolls Frequently Asked Questions

    Instructions for Agency Staff (TDOT/CEI Staff) | Computer Based Training | Quick Reference Guide

Prompt Payment
    Instructions for Payer (Prime to First Tier) - Revised 06/15/23
    Instructions for Payer (First Tier to Second Tier)  - Revised 06/15/23
    Instructions for Payee  - Revised 06/15/23
    Prompt Payment Frequently Asked Questions

    Instructions for Agency Staff (TDOT/CEI Staff) - Revised 06/15/23

Construction

    Managing Contract Specific Authority  | Quick Reference Guide
    Managing Contract Times | Quick Reference Guide
    Managing Construction Stockpiles | Quick Reference Guide
    Managing Daily Work Reports | Quick Reference Guide
    Managing Diaries and Milestones | Quick Reference Guide
    Managing Payment Estimates | Quick Reference Guide
    Managing Payment Estimate Exceptions | Quick Reference Guide
    Viewing Item Adjustments for a Payment Estimate | Quick Reference Guide
    Managing Payment Estimate Approval Decisions | Quick Reference Guide
    Managing Change Orders | Quick Reference Guide
    Managing Contract Change Notifications | Quick Reference Guide
    Using the DWR Quantity Correction Process | Quick Reference Guide

Materials 

    Managing Sample Records | Quick Reference Guide
    Receiving Samples | Computer Based Training | Quick Reference Guide
    Entering Test Results | Computer Based Training | Quick Reference Guide
    Reviewing Tests | Quick Reference Guide
    Reviewing Samples | Quick Reference Guide
    Copy, Authorize and Unauthorize Samples | Quick Reference Guide
    Creating T2 Samples | Quick Reference Guide
    Generating Contract Materials Acceptance Actions | Quick Reference Guide
    Managing Contract Materials Acceptance Actions | Quick Reference Guide
    Viewing Mix Designs for contract Materials | Quick Reference Guide
    Special Sampling Procedures | Quick Reference Guide

AASHTOWare Project Support Contacts