ICAC

This document is provided for use by all subrecipient staff receiving state Internet Crimes Against Children (ICAC) grant funds from the State of Tennessee administered by the Tennessee Department of Finance and Administration, Office of Criminal Justice Programs (OCJP).  This Guide is to serve as reference for the financial and programmatic requirements/responsibilities of projects funded through the ICAC Program. 

This guide is not intended to replace more detailed technical assistance available from the OCJP Program Manager assigned to your project.  Subrecipient staff are encouraged to address questions or concerns regarding the subject matter in this guide or other issues to your OCJP Program Manager.

The Federal ICAC Task Force program was developed in response to the increasing number of children and teenagers using the Internet, the proliferation of child pornography, and heightened online activity by predators seeking unsupervised contact with potential underage victims. The FY 1998 Justice Appropriations Act (Pub, L. No. 105–119) directed OJJDP to create a national network of state and local law enforcement cyber units to investigate cases of child sexual exploitation. The Providing Resources, Officers, and Technology to Eradicate Cyber Threats to Our Children Act ("the PROTECT Act") of 2008, (P.L. 110-401, codified at 42 USC 17601, et seq.).

The Federal ICAC program is a national network of 61 coordinated task forces representing over 2,000 federal, state, and local law enforcement and prosecutorial agencies. These agencies are engaged in proactive investigations, forensic investigations, and criminal prosecutions. By helping state and local agencies to develop effective, sustainable responses to online child victimization and child pornography, OJJDP has increased their capacity to address Internet crimes against children.

1. ELIGIBLE SUBRECIPIENTS:
    

   Eligibility for State of Tennessee ICAC funding is limited to those Metropolitan Police Departments identified in State of Tennessee Public Acts 2007, Public Chapter No.603.  This Act designated the State of Tennessee Department of Finance and Administration, Office of Criminal Justice Programs as the administrator of State allocated funds to each of the following Police Departments: (a) Knoxville Police Department; (b) Memphis Police Department; and (c) Metropolitan Nashville and Davidson County Police Department. 

   Each of the three Police Departments is expected to establish and operate an ICAC task force in a manner consistent with the established guidelines under Federal ICAC task force criteria and guidelines from the United States Department of Justice, Office of Juvenile Justice and Delinquency Programs. Funds received pursuant to this item shall be used exclusively by the regional ICAC task forces to:

   • Conduct law enforcement investigations into child pornography and online enticement of children.
   • Recruit, train, coordinate and support a network of cooperating law enforcement agencies within their region, with an emphasis on assisting them with training, forensic computer analysis and ensuring established national protocols are followed; and
   • Serve as a law enforcement liaison bringing together local, state, national and international police agencies and prosecutors.

   It is the intent of the Tennessee General Assembly that the ICAC task force currently operated by the Knoxville Police Department be the coordinating agency for the statewide ICAC network and that such department annually report to the General Assembly as to the statewide networks activities.

2. EXPECTED RESULTS AND OUTCOMES
    

   The result of ICAC grants to applicant agencies should be a continued operation and expansion of ICAC regional task force operations as demonstrated both through quarterly program progress reports due to the Office of Criminal Justice Programs, and through annual reporting by the Knoxville Police Department on behalf of other task forces in the state to the Tennessee General Assembly.

3. GRANT PERIOD
   
   ICAC contract periods may be for any reasonable length of time decided by the Department of Finance and Administration, Office of Criminal Justice Programs. No matter the contract period the funds available each year shall be dependent upon those appropriated through the state budget process.

All subrecipients are responsible for periodic reporting on their projects to OCJP.  Reporting requirements include:

1. Quarterly Regional Progress Report
   This report form is completed by the subrecipient, and it is due, by email submission, to the OCJP Program Manager within 30 calendar days of the close of the reporting period.  This report provides a narrative description of the project progress for the reporting period and is program and subrecipient specific. The Quarterly Report includes annual reporting section to be completed in the 4th quarter of the fiscal year (April – June reporting period).  The annual report section requires a description of the following: 
   • Describe how equipment purchased with State ICAC funds for your agency or for your sub-contract ICAC agencies has impacted cases.
   • Summarize project goals identified in the “Project Goals” section of your grant application narrative and briefly state, as of the date of this report, your progress in meeting each goal.
2. F & A Invoice For Reimbursement

   (PLEASE CONTACT YOUR OCJP PROGRAM MANAGER FOR THE PROPER INVOICE FOR REIMBURSEMENT FORM.)

   Invoice forms must be submitted, at a minimum, on a quarterly basis and should reflect actual expenditures for the period.
   E-MAIL invoice to the Office of Business and Finance: obf.grants@tn.gov for Questions and Inquiries and OBF.Grants@tn.gov for Invoicing.

3. Program Income Report
   This report form is completed by the subrecipient, and it is due, by email submission, to the OCJP Program Manager within 15 calendar days of the  close of the state fiscal year.  This report is program and subrecipient specific and it will be provided to the subrecipient(s) by OCJP.
    
4. Project Equipment Summary Report
   This report form is completed by the subrecipient, and it is due, by email submission, to the OCJP Program Manager within 15 calendar days of the close of the state fiscal year.  This report is program and subrecipient specific, and it will be provided to the subrecipient(s) by OCJP.

These reports are used to monitor projects, provide information for state strategies and implementation plans, and to assist OCJP in determining project success and funding allocations. 

Forms may be reproduced locally, but must maintain the original format and content and must be submitted electronically. The Project Director is responsible for timely submission of completed reports. 

REQUIREMENT: A copy of each report submitted must be saved in the corresponding grant file.