Licensed Provider Relocation Process

1.      Provider must submit a complete and accurate Initial Application Packet as described on DDA Licensure webpage

A relocation is processed the same as a new licensed site. Providers must submit a full Initial application packet for a new license through the Formstack links provided on the webpage.

2.      A Change of Status form is also needed

The new site is a relocation of an existing licensed site, indicating intent of voluntary closure of the existing site on the date indicated on the form.

3.      Complete the Licensure Attestation Form

  • Shared by the DDA Licensure Surveyor once the Initial Application packet and Change of Status form is reviewed
  • This required form is less than two pages.
  • Providers attest of licensure requirements and if any policies have changed since the last licensure review.
  • If policies have not changed, no resubmission of policies is required.
  • If policies have changed, only updated documents will need to be submitted for review.

4.      Provider is invoiced and fees paid

5.      Fire Inspection requests

  • Per Fire Inspection request drafted and shared by the DDA licensure surveyor
  • A passing fire inspection must be completed before DDA can conduct an onsite licensure survey.

o   This step frequently impacts overall timelines because it depends on external scheduling, provider scheduling, as well as DDA Surveyor scheduling.

6.      Onsite Licensure Survey
After the fire inspection and confirmation of fee payment is received, the DDA Licensure Surveyor will schedule an onsite survey for the new location.

o   This step frequently impacts overall timelines because it depends on provider scheduling as well as DDA Surveyor scheduling.

7.      Closure of Existing Licensed Site
The current site will be formally closed in DDA’s licensing system once the new site is approved.

8.      Upon determined compliance with the DDA licensure survey, the provider will be issued an initial License for the new site.

Processing Time Expectations
Licensure processing times are currently averaging at least 3 to 4 months due to significantly increased provider inquiries. This timeframe may be further affected by the scheduling and completion of external inspections and fee payments, including having received a passing Fire Inspection, which is required before the DDA Licensure survey/inspection can be completed. We recognize that these timelines may not align with your expectations, but we hope that by sharing this information, you are able to make more informed decisions and establish realistic timeframes when planning a relocation.

Questions or Assistance
For questions or support related to relocation or change of status processes, please contact you assigned DDA Licensure Surveyor or email the DDA Licensure general inbox DDA.Licensing@tn.gov.