Contract Projects Section

The Contract Projects Section assists the Environmental Division with procurement, contracts, and Edison support and acts as a liaison for the Division to TDOT’s Finance Division.  Section staff are responsible for such tasks as reviewing work order proposals, processing work order letters allowing work to begin, reviewing and processing invoices for payment, and providing assistance to internal and external customers regarding contract compliance, financial regulations, and other financial services. 

Resources:

Work Orders

Single Project WO Proposal Fixed Fee Template (Version 11.17.21)

Consultant Assistance Fixed Fee Proposal  (Version  3.3.22)

Invoices

Consultant Assistance Fixed Fee Invoice Template (1.11.24)

Consultant Assistance Timesheet and Invoice Processing (Version Date 4.17.20)

Environmental Division Invoice Guidance (Version Date 4.17.20)

Single Project Invoice Template - Fixed Fee (Version 1.3.24)

Single Project Invoice Processing (Version Date 4.17.20)

Presentations

2021 Kickoff - Contracts Projects Recorded Presentation

Consultant Information

Further consultant information about TDOT Policy 301 and Attachment D can be found here.

Tennessee Travel Regulations

Charges for lodging, meals, and other travel-related costs are governed by the rates set forth in the latest edition of Tennessee’s Comprehensive Travel Regulations.  The latest version can be found here. 

Edison Supplier Info

New firms performing services for TDOT will need to submit a completed W-9 and an ACH form and complete the Supplier Registration found on the Edison Supplier Homepage to set up their Supplier ID and vendor file data for invoice payment purposes. 

For questions or assistance, please contact Supplier Maintenance at:

Email: Supplier.Maintenance@tn.gov
Phone: (615) 741-9745

Consultant Pre-Qualification

If you are not already pre-qualified to work with TDOT or if your firm's name changes, please follow the guidance found under the DT-0330 heading at Consultant Pre-Qualification Procedures. For assistance or any questions regarding this, please contact:

Christine Smotherman
Email: Christine.Smotherman@tn.gov
Phone: (615) 741-4460