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COVID-19 INFORMATION
COVID-19 Campus & Financial Aid Information

DPSA Links and Forms

Filing and Fee Payment Instructions:

All applications, forms, notices, requests, and supporting documentation must be submitted to the
Division of Postsecondary State Authorization (DPSA) according to the following instructions. Failure to
file an application, form, notice, or request as instructed could result in delayed processing.

Fee Payments
            DPSA is pleased to announce that you now have the option to pay fees by credit card or debit card.
            To do so, you will need to create an invoice at Create Invoice and Payment Receipt and complete
            the payment process.  DPSA encourages you to pay using this online method as DPSA's access to
            mailed payments is limited due to COVID-19. There is a small convenience charge applied to the
            total fee payment; however, the convenience charge is not paid to DPSA. Rather, it is paid to the
            third-party processor, and the amount of the convenience charge will be disclosed to you prior to
            submitting payment. 

            If you are unable to pay using a credit card or debit card, please send an email to julie.woodruff@tn.gov
            and include in the subject line the full name of your institution and, if applicable, the institution code.

            Paying online through Create Invoice and Payment Receipt does not affect how you will file your
            application, form, notice or request. Instructions for filing your application, form, notice or request are
            below.

Applications for Initial Authorization, Reauthorization, Optional Expedited Authorization or New Programs
            These must be submitted though the TN Cloud account provided to your institution in the email
            communication that includes your application and prepopulated materials. If you did not receive an 
            email, you can request the TN Cloud link and instructions from Marcie.Mills@tn.gov. Please 
            include your Institution Name and DPSA Institution Code if you have been assigned a Code.

All Other Applications, Forms, Notices, and Requests 
            These documents must be emailed to thec.dpsa-application@tn.gov.  
                        1. The email subject line must include the title of the filing and the Institution Name and
                            Code, for example, “School Personnel Application - ABC University - Code 1234.”  
                        2. All documents must be scanned in PDF format except Excel files should remain in
                            Excel format.
                        3. If the application requires a notarized document, the notarized document must be
                            scanned in color or completed using an online notary. See the Tennessee Secretary of
                            State's Website for more information on this service.
                        4. If you are unable to submit the document(s) via email for technical reasons, for
                            example the size of the document, you should contact Marcie Mills at
                            Marcie.Mills@tn.gov to receive instruction for submitting your materials.

All applications, forms, notices, requests, and supporting documentation must be submitted to the Division of Postsecondary State Authorization (DPSA) as explained HERE.

 •  Rule Chapter 1540-01-10 Optional Expedited Authorization (OEA) Institutions 

           •  Change of Ownership Application

           •  Optional Expedited Authorization (OEA) Application

           •  New Program Notification Form (Excel file)             

           •  Individual Student Statistical Data

                     •  Instructions for Individual Student Statistical Data (PDF File) (Currently Revising)

                     •  Blank Student Level Statistical Data Form (Excel file)  (Currently Revising)

 •  Rule Chapter 1540-01-02 Institutions (Not OEA)

           •  Initial Authorization Application

                     •  Pro Forma Financial Spreadsheets

                     •  Pro Forma Financial Spreadsheets Instructions

           •  New Program Application 

           •  School Personnel Application (Use ONLY for Institutional Director. Per waiver dated 10-6-20,
              applications are not required for other school personnel. Institutions must maintain evidence
              of instructor and administrative personnel qualifications on-site at the institution.)

           •  Change of Ownership Application

           •  Change of Institutional Location Application

           •  Change of Name Application

           • Agent Permit Application

           •  Surety Bond for Agents of Out-Of-State Postsecondary Institutions Form

           •  Surety Bond for Postsecondary Educational Institutions

 •  Rule Chapter 1540-01-02-.05 Exemptions

           •  Information Request Form (Applies to T.C.A. §49-7-2004(a)(6) Exemption Requests) 

           •  Exemption Determination Request

 •  Rule Chapter 1710-01-02 Tuition Guaranty Fund (TGF)

           •  Tuition Guaranty Fund (TGF) Claim Application  (Currently Revising)

           •  Tuition Guaranty Fund (TGF) Information Release Authorization  (Currently Revising)