Catalog Approval Packets

 Catalog Approval Packets will be replaced on October 1, 2023.  New applications will be available on October 2, 2023. 
ALL catalogs and supporting documents MUST be sent electronically.

Updated IHL & NCD form now located under IHL/NCD Catalog Approval Packet

NEW UPDATES-Read first: ALL SCHOOLS APPROVED FOR THE GI Bill® (GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA)) must follow the following instructions prior to submitting catalog for continuing approval. If these requirements are not followed, the catalog will be sent back for further updates.

ALL CATALOGS MUST include the following statement

Any covered individual will be able to attend or participate in the course of education during the period beginning on the date on which the individual provides to the educational institution a certificate of eligibility for entitlement to educational assistance under chapter 31 or 33 (a “certificate of eligibility” can also include a “Statement of Benefits” obtained from the Department of Veterans Affairs’ (VA) website – eBenefits, or a chapter 31 authorization) and ending on the earlier of the following dates:

1.  The date on which payment from VA is made to the institution.

2.  90 days after the date the institution certified tuition and fees following the receipt of the certificate of eligibility.

(School Name) will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet his or her financial obligations to the institution due to the delayed disbursement funding from VA under chapter 31 or 33.


SAA Forms:   All SAA forms (1-4) can be found under Supporting Documents

When filling out SAA 1 and 2 forms, ALL CURRENT PROGRAMS OF STUDY MUST BE COMPARED TO THE MOST RECENT WEAMS 22-1998.  EVERY ACTIVE program of study listed on the 22-1998 MUST be listed on the SAA 1 or 2 form.  Every program MUST provide the program’s most current status (continuing, new, teach out, withdrawn).  Any changes to the programs listed on the 22-1998 must include the effective date of the change.  All withdrawn programs must be included and listed toward the bottom of the list on the SAA forms. If this protocol is not followed, the form will be returned to you for revision.  If the required revision is not returned to our office in a timely manner, your school’s ability to certify students to the VA will be negatively impacted.

GI Bill® Trademark: Must include attribution statement whenever using GI Bill®, ensure all catalogs, websites, advertising, or other documents that include the GI Bill®, must follow these rules.

The term “GI Bill” is trademarked by the US Department of Veterans Affairs.  The trademark symbol ‘‘®’’ should be placed at the upper right corner of the trademarked phrase in the most prominent place at first usage; such as the title of a brochure, form, or webpage and include the trademark ATTRIBUTION notice prominently visible:

‘‘GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA)”.

More information about education benefits offered by VA is available at the official U.S. government website at"

NOTE: when submitting catalogs/handbooks for approval use the appropriate form/tab

IHL- (Institute of Higher Learning) schools use the IHL tab

NCD- (Non- College Degree) schools use the NCD tab

Fill out the following form to submit catalog/bulletin/handbooks for review

IHL & NCD Catalog Approval Packet

SAA forms templates are under the Supporting Documents tab

The following information is FOR REFERENCE ONLY

IHL/NCD Catalog Approval Packet example- FOR REFERENCE ONLY

Checklist to assist in gathering required documents when preparing the packet:

Checklist of required items-FOR REFERENCE ONLY

For best performance with this form, please use Firefox, Google Chrome, Safari, or Opera, in that order to submit the catalog packet.

To contact the Veterans Education section email: or phone: (615) 741-3606 or (615) 741-7569