Surplus Lines Filing Procedures
Procedures:
IMPORTANT: Do NOT file/pay in OPTins unless you have direct permission from the Department. All filings and payments should be made through SLIP.
Filing Surplus Lines Policies and Endorsement Transactions: All surplus lines insurance policies are REQUIRED to be filed electronically through the SLAS Clearinghouse’s Surplus Lines Information Portal (SLIP) at www.slasclearinghouse.com. Please review the Reporting Entity Manual by selecting Documents under the FILING RESOURCES dropdown at the top of the webpage. The Reporting Entity Manual contains instructions for set-up, the filing process, and the information needed to make electronic payments.
- New and renewal policies are due and should be filed within thirty (30) days of the policy's effective date. Endorsement transactions are due as they become available for filing.
- On a quarterly basis, the surplus lines agent is required to electronically submit an affidavit (attestation) through SLIP. The affidavit should only be submitted by the surplus lines licensed agent. Only one (1) affidavit per agent is required and will cover all policies filed through SLIP during the quarter.
The quarterly affidavit due dates are as follows:
| Affidavit Due Date | Policies Submitted During |
|---|---|
May 15th |
Quarter 1 - (January 1 – March 31) |
August 15th |
Quarter 2 - (April 1 – June 30) |
November 15th |
Quarter 3 - (July 1 – September 30) |
February 15th |
Quarter 4 - (October 1 – December 31) |
Surplus Lines Premium Tax Payments:
Policies filed in SLIP are invoiced at the end of each quarter. The agent will receive an invoice for the surplus lines premiums taxes due and an invoice for the SLAS Clearinghouse transactions fee.
- Pay taxes and fees electronically via ACH in SLIP
- Tax Rate: 5% of gross premium
- Transaction Fee: 0.175% of gross premium
The schedule for the Surplus Lines Tax Invoicing and the Clearinghouse Transaction Fee
Invoicing is as follows:
| Filings Received During | Invoices Issued | Payment Due Date |
|---|---|---|
January 1 – March 31 |
April |
May 15th |
April 1 – June 30 |
July |
August 15th |
July 1 – September 30 |
October |
November 15th |
October 1 – December 31 |
January |
February 15th |
Policies Effective Prior to 10/1/2016:
If you need to report transactions and/or pay taxes on policies effective prior to 10/1/2016, please send an email to Surplus.Lines@tn.gov with details about the filing, and someone will respond with the appropriate filing procedure.
Questions?
State Specific Surplus Lines Questions: Please email Surplus.Lines@tn.gov or call (615)741-1670
SLAS Clearinghouse SLIP (system) Questions: Please email info@slasclearinghouse.com or call (877)267-9855