How to Submit Personnel Status Changes

Step 1

Log into Acadis Portal – Click on the Personnel Tab – Click on the See a List of Personnel Tab- Click on the 3 Dots beside the name being updated. Click on the Update Employment Tab.

Step 2

Update Action- Please ONLY use the following Update Actions: Promotion, Demotion, Intradepartmental Transfers, On Leave, Return from Leave, Suspension, Return from Suspension and Separation (Do NOT Use Re-Hire, Transfer, Correction - those are NOT used by POST).

Reason and Details- For Separation or Termination Use Only- Enter a relevant Reason if you are completing a Separation or Termination (Deceased, Resigned, Retired, Terminated). DO NOT choose Separated.

Employment Status- Enter the Employment Status that is relevant to the Employment Action.

*Additional Notes: ONLY do “Interdepartmental Transfers” if the officer is moving from Patrol to Corrections or from Corrections back to Patrol OR if they are going from a full-time status to a part-time or reserve status. No need to show reassignments from one unit to another (i.e. Traffic to CID or Narcotics to Patrol, etc.)

*POST does not need to be notified if you have supervisor changes.

Step 3

Effective Date- Enter the Effective Date pertaining to your action. This date can be the current date or a past date. You cannot use a future date.

Step 4

Title/Rank- Enter the appropriate Title/Rank. If no change in title/rank is necessary, please use their current title/rank.

Step 5

Employment Type- Please ONLY use the following Employment Types: Law Enforcement & Non- Law Enforcement. (Use Non-Law Enforcement for someone transferring to a civilian position or corrections).

Step 6

Appointment Type- Select Full-Time or Part-Time for the Appointment Type.

Step 7

Supervisor- Select the Supervisor from the dropdown list. If the name is not in the box, you can leave it blank.

Step 8

Comments- Please enter relevant short Comments.

Step 9

Affidavit - For “Affidavit”, by typing your name and date, you agree that you are submitting this under penalty of perjury.

Step 10

Documents- Attach any relevant Documents: resignation letter, promotion letter, termination letter, etc.

Step 11

Submit Request

Things to Remember:
Interdepartmental Transfers- use only if an officer moves from an officer position to corrections, corrections to an officer position, or for status changes to full-time, part-time, or reserve
Do NOT use Re-Hire
Do NOT use Transfer
Do NOT use Correction
Do NOT enter Future Dates
Do NOT submit Supervisor Changes
Do Not submit Re-Assignments from Unit to Unit
Do Not submit GDI as a Promotion (GDI is not Promotion)

For your reference, we have included formula combinations.

Separation Formulas:
(Update Action- Employment Status- Separation Reason)
• Separation - Resigned in Good Standing - Resigned
• Separation - Resigned During Internal Investigation - Resigned
• Separation - Resigned with Disciplinary Action Pending - Resigned
• Separation - Resigned in Lieu of Termination – Resigned
• Separation - Retired- Retired
• Separation -Terminated - Terminated
• Separation - Deceased - Deceased
• Separation - Deceased in the Line of Duty – Deceased

Leave Formulas:
(Update Action- Employment Status)
• On Leave - Administrative Leave
• On Leave - Medical Leave
• On Leave - Medical Leave (on duty injury)
• On Leave - Military Leave

Return from Leave Formula:
(Update Action- Employment Status)
• Return from Leave – Active

Suspension Formula:
(Update Action - Employment Status)
• Suspension – Suspended

Return from Leave Formula:
(Update Action - Employment Status)
• Return from Suspension - Active