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COVID-19 INFORMATION

Calendar

The Office of Federal Program’s annual calendar includes dates for scheduled grant programmatic and fiscal reporting, technical training sessions, budget revisions, submissions of reimbursement requests, BEP payments, office closures, holidays, etc.  To view and download a copy of the calendar, please click on the link below. 

FY 21-22 Federal Programs Calendar:

Fiscal Year(FY) 22 (July 1, 2021 - June 30, 2022) Federal Programs Annual Calendar
August

August 6 - SCS Schools Begins

August 10 - MNPS School Begins

August 15 - BEP payments submitted to schools

September

September 6 - Labor Day (Office Closed)

September 10 -

Collection of up-to-date data for the consolidated funding application (CFA) for FY-22

ADMs, Low-Income Data-Title I

Non-public/private school enrollment data (SCS MNPS) - Title I

Licensed instruction staff Data-Title II

SPEd options data-IDEA, IDEA Pre-K

EL teacher data-Title III

EL student data counts-Title III

Foster care and homeless student data

September 15 -

BEP payments submitted to schools

1st monthly submission of reimbursement requests for FY 22 are due from schools

September 15 - 21 - Fall budget revision window

September 21 - Beginning of Year Webinar

September 27 - 30 - First revision of the consolidated funding application (CFA) for FY - 22

September 30 - Deadline for submitting School Improvements Plans for FY-22 in ePlan

October

October 1 -

District Methodology for determining Supplement not Supplant for State and Local Funds (in ePlan)

School improvement plans for FY-22 are approved by district

October 11-15 - MNPS Fall Break

October 11-15 - SCS Fall Break

October 15 - Quarterly Newsletter "Grant Buzz"

October 15 - Monthly reimbursement requests are due from schools

October 15 - BEP payments submitted to schools

October 19-22 - 1st Quarter conference calls with schools

October 19 - 1st Quarter DPSIG Data Report (Teacher Data)

October 29 - District Compatability Forms due in ePlan

November

November 11 - Veterans Day (Office Closed)

November 12 - Q1 Financial Accountability Framework Reports (Q1 Financials) are due

November 15 - BEP payments to schools

November 15 - Monthly reimbursement requests are due frm schools (should be based on the October approved budget revisions)

November 25-26 - Thanksgiving Holiday (Office Closed)

November 30 - FY-21 Audited Financial Statements are due to the District

December

December 8 - Federal Programs Mid-Year Training

December 11 - Winter Break

December 11 - Monthly reimbursement requests are due from schools

December 15 - BEP payments to schools

December 20-31 - MNPS Winter Break

December 20-31 - SCS Winter Break

December 23-24 - Christmas Holiday (Office Closed)

December 31 - FY 21 Audited Financial Statements are due to the Comptroller

December 31 - New Years Holiday (Office Closed)

January

January 1 - New Years Day (Office Closed)

January 1-3 - SCS Winter Break

January 1-3 - MNPS Winter Break

January 3 - Observance of New's Day (Office Closed)

January 7 - Mid-Year State Funding Budget Report Due to the Finance Director

January 11-14 - 2nd quarter conference calls with schools

January 12-13 - TDOE's On-Site Monitoring of the District's ESEA and IDEA Programs

January 15 - BEP Payments to schools

January 17 - Quarterly Newsletter "Grant Buzz"

January 17 - Monthly reimbursement requests are due from schools

January 18 - MLK Holiday (Office Closed)

January 28 - 

Deadline for schools to submit the signed Quarterly Financial Statement to the District's Finance Director

Deadline for schools to submit the Mid-Year SEER to the District's Finance Director

2nd Quarter DPSIG Data Report (Teacher Data)

Mid-Year DPSIG Data Report (Student Assessment Data)

 

February

February 15 -

President's Day (Office Closed)

BEP Payments to schools

Monthly reimbursement requests are due from schools

February (TBD) - VPK Application due for SY 21-22

March

March 1 - District plans for the 2022-23 school year are due in ePlan

March 1 - Consolidated funding application (CFA) for FY-23 preparation begins

March 1-15 - Spring budget revision window

March 14-18 - MNPS Spring Break

March 14-18 - SCS Spring Break

March 15 - Monthly reimbursement requests are due frm schools

March 15-26 - Second revision of the consolidated funding application (CFA) for FY-22

March 21-25 - Schools receive preliminary allocations for FY-23

March 22 - FP End of Year Training

March 23 - 21st Century Community Learning Centers Grant application is due in ePlan

March 23 - Leaps Grant application is due in ePlan

April

April 1 - Grant close-out period for FY-22 officially begins on all awards ending June 30, 2022

April 1-2 - SCS Spring Break

April 1-5 - Schools receive grant close-out packages

April 5-9 - 3rd Quarter conference calls with schools

April 15 - Good Friday Holiday (Office Closed)

April 15 -

3rd Quarter Financial Accountability Framework Reports are due

Quarterly Newsletter "Grant Buzz"

Monthly reimbursement requests are due from schools (should be based on the March approved budget revisions)

BEP payments to schools

April (TBD) - 3rd Quarter DPSIG Data Report (Teacher Data)

May

May 1 - 

FY-23 TSIP applications will open in ePlan

Consolidated funding application (CFA) for FY-23 due in ePlan

Portfolio Growth Assessment collections due in online platform

May 6 - 21st Century/Leaps End of Year Reports are due to Federal Programs

May 14 - CTE Perkins Basic Grant application deadline

May 15 - Conduct the post-CLASS by date

May 17 - Monthly reimbursement requests are due from schools

May 26 - MNPS Last Day of School

May 27 - SCS Last Day of School

May 30 - Memorial Day Holiday (Office Closed)

June

June 1 - Homeless Immunizations Report is Due (LEAs report the numbers by school of homeless students who, at the time of enrollment, were without immunization records)

June 15 - 

BEP payments to schools

Monthly reimbursement requests are due from schools

Submit post - CLASS data to the TDOE

June 16 - SCS last day of school

June 20 - Extended Learning Program (ELAP) Grades and Data Due Date

June 21-25 - 4th Quarter conference calls with schools

June 21 - VPK End of Year Report

June 30 -

FY 22-23 Beginning of the year period will begin

End date for grants awarded in FY-22 (Expenses incurred between July 1, 2021 - June 30, 2022)

ISR forms for migrants students due to Conexion Americas for 2022-23

Reimbursement request for high cost special education students due

Final BEP true-up payments to schools

Quarterly Newsletter "Grant Buzz"

June (TBD) - 4th Quarter DPSIG Data Report (Teacher Data)

June (TBD) - End of Year DPSIG Data Report (Student Assessment Data)