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CDBG COVID-19 FAQs

Updated: 10/15/20

Q1:     Can we conduct Pre-Construction Conferences (PCC) over the phone or via teleconference?

A1:     Yes. You should still submit the Notice of PCC to ECD with the date, time, and information to participate on the call or teleconference.

 

Q2:     Can we conduct employee interviews over the phone for construction projects?

A2:     Yes. Make sure you ask them all the questions on the interview form, and note the employees were interviewed over the phone.

 

Q3:     Will monitoring visits still be conducted in person, or by some other method?

A3:    In person monitoring of CDBG activities has resumed, but we are also allowing fo the flexibility of an electronic monitoring option. The method of monitoring should be determined by the ECD project representative and the grant administrator. If either person or the grantee are uncomfortable with in-person monitoring, electronic monitoring will be conducted. 

 

Q4:     Can we conduct public meetings virtually?

A4:    Yes. Public meetings may be conducting virutally using a video streaming service. If conducting a virtual meeting the video streaming service must allow for a method to collect and respond to comments and questions from the public. A link to website where the public meeting will be shown must be placed prominently on the grantee's website. Lastly, the newspaper advertisement must still run the required number days prior to the meeting and web address to the grantee's website or the web address where public meeting will be streamed must be included. 

 

Q5:    Can we conduct formal bid openings virtually?

A5:    Yes. Similar to public meetings,  the video streaming service must provide closed caption functionality and allow for a method to collect and respond to comments and questions from the public. A link to website where the bid opening will be shown must be placed prominently on the grantee's website. Lastly, the newspaper advertisement must still run the required number days prior to the bid opening and web address to the grantee's website or the web address where public meeting will be streamed must be included.