The process by which the Department of Children’s Services (DCS) reviews and approves new, and re-approves existing, service providers who desire to provide services to children and families, through the Department, under the Delegated Authority. This process helps to ensure that provider agencies meet the quality guidelines and possess the necessary credentials outlined in the Delegated Authority (DA), for the services they wish to provide.
To apply to be approved to be a service provider under the DA, the individual needs to contact the DA program staff at Elvie.Newcomb@tn.gov. Upon contact, DA program staff will send the application and additional information to the provider agency. The provider will be required to complete the application and submit accompanying documentation, work samples, and valid background check information. Upon receipt, the submitted work samples will be reviewed by the Department's subject matter experts for quality verification. If quality meets designated standards, service rates will then be negotiated with the provider.
Approval is valid for two (2) years from the date of approval email. Being an approved vendor does not guarantee the utilization of your services by any DCS region. The Department will consider all monitoring information and any reported concerns in the assessment of your performance. Please note that the Department reserves the right to withdraw approval at any time if a vendor fails to meet the qualifications specified in the application. Moreover, approval may be withdrawn at any time for cause.
The following documentation and background checks comprise a complete background check:
- Criminal records check from local law enforcement records or county court records for all residences of employee within the immediate six (6) months preceding application for employment.
- TBI/FBI fingerprint check. For a detailed description regarding the fingerprint check, refer to the Protocol for Fingerprint Process and Analysis.
- Driving records check to include current valid driver license and a check of moving violations records.
- National Sexual Offender Registry Clearance.
- Tennessee Department of Health Abuse Registry Clearance.
All DCS/Contract Agency employees whose position involves direct contact with children must also be cleared through a DCS database records check of TFACTS and the Social Services Management System (SSMS)
- For every DPA Service Type(s) selected on the application, provide the required supporting documentation (i.e., either a sample or program summary)
- Please refer to Service Addendum for an outline of information to include in each report
- If a sample behavioral health assessment, submitted is conducted by a particular clinician in your agency, make sure they are listed on your staff roster and that licensure/certifications for that individual are listed
- Be conscious of the 30-day timeframe to return your completed application
- And above all, when in doubt, ask questions
Barriers that can delay the approval of an agency include:
- Incomplete applications
- Staff rosters that do not include names of all relevant staff, their positions and a brief description of the role they have when providing a service type
- Supporting documentation proving that an agency and/or staff person meets the requirements in the scope of service not being submitted
- At the point of conditional approval, not submitting background check results, including fingerprints, for all staff with access to children during the performance of their job duties.
If you have additional questions or would like additional assistance, please contact a DA program representative.
Available Services Provided and Descriptions
- Anger MGMT/Conflict Resolution
- Alcohol and Drug Assessment
- Alcohol and Drug Treatment
- Assessment for Children with Sexual Behavior Problems (ages 12& under)
- Intensive In-Home Family Services
- Mental Health Assessment
- Mental Health Case Management
- Parenting Capacity Assessment
- Neuropsychological Assessment - Child
- Neuropsychological Assessment - Adult
- Psychosexual Assessment - Adolescent
- Psychosexual Assessment - Adult
- Psychological Assessment - child/youth
- Psychological Assessment – Adult
- Psychoeducational Assessment
- Psychotherapy or Counseling
- Therapy or Counseling for Sex Offender Treatment
- Fingernail Analysis
- Hair Analysis
- Medical Review of Drug Screen
- Urine Analysis
- Extended Panel Urine Analysis
- Instant Drug Screen
- Homemaker Services
- Parent Education/Class
- Prevention and Diversion Case Management Services
Do you have additional questions about Delegated Authority purchases and/or provider?
Elvie Newcomb, Program Coordinator for the Delegated Authority Process
Phone: (615) 253-7715