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Research, Survey & Grant Review

The DCS Research, Survey and Grant Review process ensures research requests, surveys and grant proposals are reviewed, approved and executed in accordance with relevant state and federal laws, regulations and with DCS policy. The governing body of this process is the Research Review Committee (RRC).

The DCS Research, Survey and Grant Review Committee is chaired by the Assistant Commissioner of the Office of Continuous Quality Improvement with input from committee members including DCS legal representation, Continuous Quality Improvement and Program Evaluation staff, Human Resources staff and other senior leadership members appointed by the Commissioner. The work of the committee is governed by DCS Policy 1.33

This policy applies to research requests, surveys and grant proposals involving possible use of human subjects and confidential DCS data. The Committee convenes once a month to approve research, survey and grant requests.

Research, Survey and Grant Requests

Researchers with a university, state or federal agency that need to request data or other information, including grant proposal letters of support and memorandums of understanding, from DCS will need to submit a request to the DCS Research Review Committee. Researchers who work for DCS and need to conduct a survey of employees or other DCS stakeholders will need to submit a request and the Developing Quality Research Surveys to the DCS Research Review Committee.

Research, Survey and Grant Requests Submission Process

To submit a research request, please:

1.      complete the research request form

2.      Email the completed form and supporting documents to EI_DCS.Research_Grant_Survey_Review@tn.gov

If you are a DCS employee: 

Please email the request to the Research Committee. EI_DCS.Research_Grant_Survey_Review@tn.gov

Research Request Requirements

Researchers are required to:

  • include an attached copy of the requestor’s Curriculum Vita and university Institutional Review Board (IRB) documentation as completely filled out as possible. (pending receipt of the university IRB final approval). *Data or research information will not be released by DCS until the university IRB approval has been received.
  • identify the benefits of the research proposal, and the value of the proposed project to DCS, all system sizes, children and families, the community, and to the state.

Some questions to consider:

• Who at DCS would be interested in my research findings? 
• What program areas of DCS will my research potentially impact? 
• How would DCS be able to act upon my research findings?

Approval or Disapproval Reasons

A decision of approval or disapproval of the request will be based on the committee's discussion and consideration of at least the following factors:

  • Applicable state laws and rules, federal laws and regulations, and applicable accreditation standards;
  • The purpose for which the information is to be used and benefits to DCS;
  • Ability to provide the requested information;
  • Cost (time and staff resources) of providing the requested information, and feasibility, merit, potential outcome, and benefit of the research.

Per DCS Policy 1.33 section B.3.f : “The decision of the committee is considered discretionary and final.”

2018 Committee Meeting Dates and Deadlines

The Committee’s 2018 meeting schedule as well as corresponding submission due dates for each meeting are as follows:

Research Request Submission Deadline

Meeting Dates

January 9, 2018

January 16, 2018

February 13, 2018

February 20, 2018

March 13, 2018

March 20, 2018

April 10, 2018

April, 2018

May 8, 2018

May 15, 2018

June 12, 2018

June 19, 2018

July 10, 2018

July 17, 2018

August 14, 2018

August 21, 2018

September 11, 2018

September 18, 2018

October 9, 2018

October 16, 2018

November 13, 2018

November 20, 2018

December 11, 2018

December 18, 2018


2019 Committee Meeting Dates and Deadlines

Research Request Submission Deadline

Meeting Dates

January 8,  2019

January 15,  2019

February 12,  2019

February 19,  2019

March 12,  2019

March 19,  2019

April 9,  2019

April 16,  2019

May 14,  2019

May 21,  2019

June 11,  2019

June 18,  2019

July 9,  2019

July 16,  2019

August 13,  2019

August 20,  2019

September 10,  2019

September 17,  2019

October 8,  2019

October 15,  2019

November 12,  2019

November 19,  2019

December 10,  2019

December 17,  2019

 

State and Federal Reports

DCS publishes yearly reports for the Tennessee state Legislature and the Children’s Bureau.
These reports contain numerous data metrics and other information and are available for public use. 

Available Public Records 

Please see the following links to access related child welfare data and information.

• Bureau of Justice Statistics 
• Child Welfare Information Gateway 
• Child Welfare League of America 
• Kids Count Data Center 
• Office of Juvenile Justice and Delinquency Prevention 
• TN Council of Juvenile and Family Court Judges 
• Child Welfare League of America data analysis system
• U.S. Center for Disease Control and Prevention 
• Agency for Healthcare Research and Quality 
• Substance Abuse and Mental Health Services Administration 
• U.S. Census Bureau