Contract Period: Five-year term
Start Date: July 1, 2019
Final End Date: June 30, 2024
Vendor selection and Task Order:
Each EA (district) should complete the following steps:
- Competitively compare all SIS vendor products to decide which solution(s) will best meet the needs of the EA (i.e. features, functionality, etc.), following any local requirements, policies, and procedures.
- Select if the EA prefers state-hosted or contractor-hosted.
- Engage in a selection process with these five approved contractors to obtain the best pricing and functionality that meets EAs budget and needs.
- Once a selection is made, complete a Task Order (TO) with the vendor. If the EA requires or wants additional functionality outside of the state contract’s base functionality, a Statement of Work (SOW) can be agreed upon and added to the TO.
- Complete a Participating Agreement (PA) and provide a copy of the TO, SOW, and PA to the State.
Steven Sanders, Director
Office of District Technology
Tennessee Department of Education (TDOE)
Edupoint Educational Services
1955 S. Val Vista Drive, Suite 200
Mesa, AZ 85204
Follett Schools Solutions
1391 Corporate Drive
McHenry, IL 60050
Infinite Campus, Inc.
4321 109th Avenue NE
Blaine, MN 55449
PowerSchool Group LLC
150 Parkshore Drive
Folsom, CA 95630
2601 Skyward Drive
Stevens Point, WI 54481
July 1, 2019 – June 30, 2024
Yes, for compliance with state reporting and to ensure all EAs are receiving the expected level of service, all EAs must purchase their SIS through one of the approved contracts.
Edupoint Educational Systems (Contract 61796), Follett School Solutions (Contract 61797), Inc., Infinite Campus, Inc. (Contract 61798), PowerSchool Group LLC (Contract 61799), and Skyward, Inc. (Contract 61801)
Each EA will complete a Participating Agreement (PA) to signify their contractor selection. This PA will supersede all existing PAs.
Yes, EAs can choose if they prefer State-hosted or Vendor-hosted for their SIS solution and will need to mark this selection on the PA; however, SIS hosting will result in hosting charges from the SIS vendor.
- Contractor Hosting: Contractor Hosting is where the Contractor provides a turnkey software as a service (SaaS) solution from a data center or hosting facility. The Contractor will have an additional fee for Contactor hosting.
- State Hosting: State Hosting is when the vendor deploys the Student Information System to a (“Microsoft Azure”) subscription owned by the State.
If an EA is currently self-hosted, it may remain self-hosted. If the EA is not currently using a self-hosted model, self-hosting will not be an option.
Yes, the ADM prices in the contract are maximum prices and the State encourages EAs to compare all features/functionality and to obtain specific best-pricing quotes if the EA is considering to move to a new SIS package.
Per the terms of the contract, if an EA requires or wants additional functionality outside of the State contracts’ base functionality, an agreement can be reached between the EA and the Contractor by means of a Task Order and/or Statement of Work.
Yes. A district may change their current SIS vendor by completing a new PA and submitting to the State by March 1, preceding the new school year. The EA must also notify its current SIS vendor at least 90 days before the start of the new school year and work with both vendors on the transition plan.
The TO form specifies the order agreement between the Contractor and the EA and binds both parties to the contract for the requested services.