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Career Opportunities - Temporary/Part-Time

About the CCTE Internship Program

College, Career, and Technical Education (CCTE) interns work with the division to develop and align resources and communications for educators, students, and families. Interns work on specific projects and/or initiatives with one or more of our offices, and report to a content area manager and the communications coordinator. CCTE internships are available for fall and spring academic-year placements.

Location

Tennessee Department of Education
710 James Robertson Parkway
Nashville, TN 37243

CCTE Internships - General Responsibilities

  • Provide research support on policy, legislation, and resources related to a specific initiative.
  • Develop resources and materials to support districts and educators in implementing specific strategies or initiatives.
  • Develop communications materials and/or strategies related to the work of the division.
  • Process and analyze feedback and data from stakeholders to help inform division decision-making.
  • Participate in meetings with initiative lead(s), other TDOE stakeholders, and external stakeholders as appropriate to review and refine action plans and resources.
  • Specific internship opportunities are outlined on the following page.

Qualifications

  • Current enrollment in a secondary or postsecondary institution
  • Strong written and verbal communication skills
  • Experience managing complex projects
  • Ability to work on an extended project with limited oversight/direction
  • Knowledge of Microsoft Office software

Internship Logistics

  • Time commitment: 15-25 hours per week
  • Scheduling: flexible based on intern course schedules and other work commitments; individually established for each intern
  • Payment: competitive hourly stipend
  • Selection process: selected candidates will be invited for an in-person interview

Responsibilities

Early Postsecondary

  • Assist in research and data analyses to draft volume two of the EPSO Implementation Guide with related school/district training modules.
  • Conduct data analysis of spring 2018/year-long statewide dual credit challenge exams, including learning objective breakdown and essay writing feedback.
  • Assist with the planning and implementation for the statewide EPSO Week in October 2019.
  • Develop an online platform for teachers, pilot coordinators, and facilitators to easily access information related to various office initiatives.
  • Assist in drafting strategic communications to external stakeholders.

School Counseling

  • Collect and analyze data regarding implementation of school counseling policy.
  • Review feedback from TCAT Week 2017-18, assist with planning and implementation of TCAT Week 18-19, including communications.
  • Provide support to school counselor coaches on a variety of collaborative projects, including assisting with managing registrations and attendance reports and reviewing data regarding evaluations.
  • Assist with communications and promotions for Path to College events in collaboration with THEC partners.
  • Expand social media presence for school counseling, including twitter and website.

To Apply:

Please email a cover letter outlining your interest in one (or more) of the internships listed below, a resume, and a brief writing sample (no more than five pages) to Cheryl.Hyland@tn.gov. Applicants indicating interest in multiple internships should rank and explain their interest in each internship of interest in their cover letter. Applications for spring/summer 2019 internships will be reviewed and filled on a rolling basis until February 14, 2019.

This spring, the Tennessee Department of Education (TDOE) will review approximately 140 district Voluntary Pre-K (VPK) grant applications for the 2019-20 school year.

To support this work, the TDOE is seeking a part-time Project Manager to partner with its Office of Early Learning (OEL) to support the management of approximately fifteen early learning content experts who will analyze the applications and provide objective feedback as aligned to a rigorous rubric. The VPK grant application process is critical in effectively determining allocation of funds for the 2019-20 school year to high quality pre-K programs, and in supporting the TDOE’s goal of being the fastest improving state in the nation.

The Project Manager will perform services as requested by the OEL’s Program Manager and Executive Director.

Duties and Responsibilities

Project Coordination and Documentation

The 2019-20 VPK grant review and scoring process will be conducted by approximately fifteen early learning content analysts between February 11 and March 22, 2019, each receiving multiple (2-3) unique sets of district application materials on a weekly basis.  All scoring must be completed on schedule in order for the TDOE to determine and communicate grant awards by mid-April.  To facilitate completion of this work on a large scale and at a high level of excellence, quality, and accuracy, the Project Manager will:

  • Assist with the overall management of the VPK grant review process, including remote management of day-to-day relationships with nationally-based early learning content experts
  • Assist with the receipt, verification, editing, and reporting of grant feedback reports
  • Communicate with early learning content experts and TDOE staff at regular intervals by phone and/or email, including to determine needs and statuses
  • Maintain timely and accurate records of grant assignments and completion
  • Submit verified and final reviews to the TDOE

Qualifications

  • Project management experience required
  • Experience with government and/or high-visibility projects required
  • Proficiency in Google Drive and Microsoft Office, especially Word, Excel, and Google Sheets
  • Excellent organization, project planning skills, editing skills and attention to detail
  • Ability to remotely build positive, productive working relationships on diverse teams
  • Ability to remotely communicate effectively to a variety of audiences
  • Ability to identify and creatively solve problems
  • Desire and ability to work in a fast-paced, collaborative environment
  • Self-starter with strong independent reasoning skills
  • Strong desire to provide excellent customer service

Note: Individuals who have worked with any Tennessee VPK program in the past five years are not eligible to apply. 

This contract position will be paid a competitive deliverable-based rate, not to exceed $10,000 total for the contract term, and is expected to run from February – April 2019 with an estimated 20-35 hours of work per week. Travel is not required and will not be reimbursed. To apply, please submit a resume and letter of interest, addressing the items in the rubric below, to Jessica.Lord@tn.gov no later than March 1, 2019.

Scoring Rubric

For consideration, applicants must submit a letter of interest and resume addressing items below.
A proposal evaluation team, made up of three or more state employees, will independently evaluate and score the response to each item. Each evaluator will use the following whole number, raw point scale for scoring each item:

0 = little value
1 = poor
2 = fair
3 = satisfactory
4 = good
5 = excellent

The three evaluation scores will be averaged. The TDOE will select the highest scoring applicant(s) meeting the criteria. The TDOE reserves the right to determine, at its sole discretion, the appropriateness and adequacy of responses related to this solicitation. Contracts are subject to funds availability and final approval by the state procurement offices.

 

Qualifications and Experience Evaluation Factor  

Expertise in project management

35

 

Experience with government and/or high-visibility projects

20

 

Technology proficiency (especially Word, Excel, and Google Sheets)

15

 

Organization skills

10

 

Attention to detail

10

 

Ability to collaborate and communicate with others

10

 

June 2019 Item Review Application RubricsApplications are now open for educators to participate in Item Review for TNReady and the TCAP alternate assessment. Item Review will take place during June 2019 in Nashville. The time commitment ranges from two to three days depending on the grade level and content area of the committee. All participants will receive a daily stipend of $150 and travel costs, and committee members who live more than 50 miles from the meeting location will also be eligible to receive hotel accommodations as well as reimbursement for meals and incidentals as appropriate. Educators will be selected for the following committees (which will meet during the weeks noted):

All interested applicants should complete an online application. The application window will close Feb. 6 at 11:59 p.m. CT. 

Department staff will review all applications using evaluation rubrics which are posted along with the application. All applicants will be notified of selection status no later than March 6.

The Tennessee Department of Education hosts statewide programs designed to support implementation of the revised Tennessee Academic Standards in math, English language arts (ELA), science, world languages, and social studies.

To support this work, the Office of Academic Strategy and Operations is seeking an LMS Project Support Coordinator who will support the delivery of the statewide training programs via the department’s  LMS.  The LMS Project Support Coordinator will possess exceptional organizational and communication skills and will assist the team with technical support for users and subject matter experts, online editing, content development support, and logistical support for a variety of professional development opportunities.

Duties and Responsibilities

Technical Support

  • Provide technical support to individuals enrolling in online courses, i.e. those who are experiencing technical problems
  • Track daily and weekly LMS course enrollment and course completion results

Content Development Support and Editing

  • Track content development submissions and maintain records
  • Incorporate feedback from subject matter experts, academic strategy and operations staff, and the department’s communications team into training documents
  • Review and copy-edit submissions, including for style guide, alignment, and length

Communication

  • Maintain updated versions of training content in shared location (i.e. SharePoint)
  • Support communication with content developers and reviewers by email, phone, and in person
  • Coordinate with the division’s communications coordinator to ensure training content is reviewed for alignment with the department’s style and formatting guides and copy-edited by established deadlines
  • Check for consistency within and between presentation materials
  • Monitor department email addresses and support prompt response to emails received from educators and subject matter experts
  • Create and/or edit communications such as emails, applications, memos, and presentations as requested

Data Collection

  • Design surveys and other data collection tools or exercises
  • Facilitate data collection from multiple groups, including sending surveys to participants.

Qualifications

  • Excellent organization and ability to meet deadlines
  • Ability to communicate effectively to a variety of audiences
  • Self-starter with strong independent reasoning skills
  • Ability to build positive, productive working relationships on diverse teams
  • Proficiency with Microsoft Office Suite
  • Experience with file services such as Dropbox, Google Drive, and / or SharePoint
  • Experience with any of the following is a plus: instructional design, online learning, OpenEdX, HTML, Adobe Acrobat, online survey software, social media, project management

This contract position will be paid a competitive hourly rate and is expected to extend from April 1, 2019 to June 30, 2019. The average number of hours per week will vary throughout the contract period and will include occasional work on Saturdays. To apply, please submit a cover letter and resume to Charles Nicholson at TDOE.LMS@tn.gov no later than March 15, 2019.

All contract awards are subject to funds availability and approval by our state procurement offices.

This summer, the Tennessee Department of Education (TDOE) will host a series of statewide training programs designed to orient educators to revised Social Studies and World Languages standards that will be implemented in the 2019-20 school year; and to offer follow-up training on revised Math and Science standards that were implemented in the 2017-18 and 2018-19 school years, respectively.

To support this work, the TDOE is seeking a Logistics Coordinator who will partner with its Office of Academic Strategy and Operations (ASO) to support the implementation of the statewide summer 2019 training programs. These training programs are critical in preparing teachers for the demands of rigorous standards and assessment, and in supporting the TDOE’s goal of being the fastest improving state in the nation.

The Logistics Coordinator will support the work of ASO’s Finance and Operations team. The individual in this role will report directly to ASO’s Director of Finance and Operations.

Duties and Responsibilities

Site Coordination

Summer Teacher Training will take place in all 8 of Tennessee’s CORE Regions in June 2019 across an estimated 11 training sites. Each training location will host an average of 24 classrooms, 16 unique courses, 24 trainers (“Facilitators”), and 300-400 attendees, each receiving a unique set of training materials. To facilitate this work on a large scale and at a high level of excellence, quality, and accuracy, the Logistics Coordinator will:

  • Assist with the overall management of summer training site logistics.
  • Assist in management of day-to-day relationships with training host sites, most of which will be Tennessee middle and high schools.
  • Procure meeting space and manage the venue contracting process in areas where we may have to utilize an outside venue.
  • Communicate with host site contacts at regular intervals by phone and email.
  • Organize site-specific logistical information, including classroom assignments, to be used in communications with site personnel and up to 300 Facilitators and 10,000 attendees.
  • Prepare logistics packets containing both site-specific and general training information.
  • Prepare and distribute site-specific shipments containing attendance rosters, hard copy surveys, and logistics packets.
  • Assist with the receipt, verification, reporting, and filing of attendance rosters.
  • Assist on-site at trainings as requested.

Hotel Coordination

Our Facilitators work all across Tennessee and we want them to be able to focus on what’s most important: delivering high quality content to training participants. To support them in their work, we book and provide hotel rooms when their training assignments necessitate travel more than 50 miles from their home address. To that end, the Logistics Coordinator will:

  • Manage and improve the process of hotel reservations to match assignments of Facilitators and TDOE staff.
  • Establish direct billing and tax exempt status with prospective hotel properties.
  • Organize signed documents from hotels.
  • Communicate directly with our Facilitators and TDOE staff to determine reservation needs and create rooming lists.
  • Make reservations at the state government per diem rate and receive confirmation numbers.
  • Maintain accurate records of hotel stays to match assignments.
  • Collect hotel invoices in a timely manner and ensure accuracy.
  • Submit verified invoices to the invoicing team for processing to reduce payment timeline.

Qualifications

  • Tennessee resident, Nashville area preferred
  • Professional or student with demonstrated achievement
  • Project management experience preferred
  • Record of success in achieving clearly defined outcomes
  • Excellent organization, project planning skills, and attention to detail
  • Ability to identify and creatively solve problems
  • Ability to build positive, productive working relationships on diverse teams
  • Ability to communicate effectively to a variety of audiences
  • Proficiency in managing multiple work streams
  • Self-starter with strong independent reasoning skills
  • Strong desire to provide excellent customer service
  • Desire and ability to work in a fast-paced, collaborative environment
  • Proficiency in Microsoft Office, especially Word and Excel

This contract position will be paid a competitive hourly rate and is expected to run from April 8 through June 28, 2019 with an estimated 37.5 hours of work per week. To apply, please submit a letter of intent and resume to Noel.M.Blackmire2@tn.gov no later than 8 a.m. Monday, March 4.

The Tennessee Department of Education (TDOE) will host statewide summer training programs designed to support the implementation of Tennessee’s Academic Standards.

To support this work, the Office of Academic Strategy and Operations (ASO) is seeking a Special Projects Assistant—Training Materials and Onsite Support who will support the delivery of the statewide summer training programs. These training programs prepare teachers for the demands of rigorous standards and assessment. The Special Projects Assistant—Training Materials and Onsite Support will support the work of the Training and Operations team in the creation, review, and publication of summer training content as well as in onsite support as needed.

Duties and Responsibilities

  • Copy edit training content for clarity and consistent formatting
  • Review content and ensure alignment between training manuals and PowerPoint presentations
  • Coordinate with members of ASO to meet deadlines, including the final print deadline for training materials
  • Coordinate with members of ASO to ensure all materials are posted online in a timely manner and are 508 compliant
  • Provide onsite support at summer training (various locations) as needed to ensure facilitator and participant satisfaction
  • Complete additional tasks related to content and facilitator support as requested. 

Qualifications

  • Tennessee resident, Nashville area preferred
  • Previous experience with TDOE training preferred 
  • Project management experience preferred
  • Record of success in achieving clearly defined outcomes
  • Excellent organization and ability to meet deadlines
  • Strong detail orientation
  • Ability to build positive, productive working relationships on diverse teams 
  • Ability to communicate effectively to a variety of audiences
  • Self-starter with strong independent reasoning skills
  • Proficiency with Microsoft Office Suite and Adobe Acrobat

This contract position will be paid a competitive hourly rate, will require an estimated 30–40 hours of work per week, and is expected to run from April 8 to June 28, 2019. To apply, please submit a cover letter and resume to Nicole.Jimenez@tn.gov no later than 8 a.m. Monday, March 4.

Pursuant to the State of Tennessee's policy of non-discrimination, the Tennessee Department of Education does not discriminate on the basis of race, sex, religion, color, national or ethnic origin, sexual orientation, age, disability, or military services in its policies, or in the admission of, access to, treatment, or employment in its programs, services, or activities.