Oh, yeah.
Alright, there we go. Let's see. What do we start with?
What's, sorry Lizzy I don't remember the agenda order right offhand but I, I think probably to start with the two operational budget budgets, the commission support grant and the commission investment fund budgets.
Right, ok. So this is the commission support grant. Let me share my screen.
And, and while Lizzy's pulling that up, for Eileen and Jessica, the executive committee reviewed and voted on these budgets already but as the as we like to do and typically do anytime there's an action by the executive committee, we then.
Have the full commission follow up with a vote on whatever that action is. So, so this this budget was approved by the executive committee on.
8 April I think. Sorry, let me look at my calendar, yeah, April the 8th. And Lizzie I think you're gonna have to have to zoom in a good bit.
Yeah, it's very tiny. Yeah.
Is it still really tiny for you? Yeah, yeah.
It's better for me, but if Eileen is still seeing that the time, I mean, I I think it's ok. I don't think the narrative part is really necessary to be on the screen I mean we can we can talk about the calculations if, if anybody's interested.
Okay. Okay. I can manage it.
Yeah, so if you want Eileen I can get just give a quick rundown of budget. So this is the, this is the main operational budget that includes most of the staff.
Travel for the commission, any of our overhead expenses like, you know, space, computers, telephone, all of that stuff. And you can see that the biggest expense is the staff expense in.
Section A and B A is the salary and B is the benefits, and these are all just, you know, at, you know, the standard state salary amounts and benefit amounts. Then Lizzie, if you'll scroll so that section C is.
Is visible. So the travel, the travel in this budget is primarily for commissioners to attend meetings and then do site visits and staff to do, monitoring. The other budget that we'll look at in 2nd half.
Has more travel for staff for training and technical assistance type stuff. Then a little bit of money for supplies, and then Lizzy if you can scroll down so that I section I is visible. We don't have any contract or consultants in this budget.
The, you know, postage, the amounts for GVSA and the conference. The conference is primarily funded in the other budget, but we sometimes include match in this budget in the.
The column C, which is the match column, but we didn't need it for, to, to meet the minimum match requirements in this budget, so we left it out for, for now. The GVSA we left out of this budget primarily because, we were at at the max.
On everything else that had to be in this budget, so we we left it out. This, this budget doesn't include any.
Unextended funds from the current year, so we expect that we'll have some unextended funds. We just weren't sure what those would be and so we should have some funds that we can go back and add in later. Other things, various memberships, including the America service commission.
Annual membership and then some, services that we subscribe to, computer, the state services excuse me, and the FNA fiscal. Those are all of the things that we have to pay the state.
For, things like the Department of Human Resources and the Department of General Services. Most of those are based on the number of staff that we have. Some of them are based on actual transactions. So e.g. the finance administration.
And, business office charges us every time we ask them to do something, there's a transaction fee. And so these are based on actuals from previous years. Our space, although we're primarily remote, we still do have to pay.
A space fee based, and again, that's based on a headcount. Communications includes telephone and printing, and I think that's it. There's, there's NO, you can scroll down a little bit more Lizzie, but there's NO indirect cost.
In this budget, and you can see the, oh actually this budget does include the unextended. So the base amount for this upcoming year is four, $406160.
In the federal share and then we have a little over 15000 left over from the current year, which gives us the total, and it's it's possible that we might have a little bit more than 15000 left over from this current year.
Here we're, we're.
The current year ends in June, so we're pretty close to the end, but we'll know, we'll know in July exactly how much we have left over.
The match, you can see the bulk of the match comes from our state appropriations, and then we've got some, a little bit of match that we expect from the corporate social purpose network. And again, you can see the, the, the match that we have in the budget exceeds what's required. It's a 5050 match. So.
So we didn't include the, the match for the.
The Conference because we just didn't need it in this budget.
So do you get to use that elsewhere?
Well th this is The other, the other operational budget doesn't require match, so we don't need it in that budget, we we do have the volunteer generation fund budget that will look.
Look at in just a second, it does require match and we do have, we do have sources of match for that that so we don't really need it either, but it's, it's good to have it in case we need it for whatever purpose, so e.g. if that if that 5000 from the corporate social purpose.
This network doesn't end up materializing, we can use the cache or in kind match that we get from the conference and the GBSA in place of it. So it's, it's a good thing that we've got more match than we need because, if something doesn't come through, we've got other sources.
So where does it get, I mean if, if, if you're just kind of setting it aside to see where it's needed, where does it get accounted for? Does what what what budget or spreadsheet does it.
Yeah, so we track it so that what you're looking at right now is the proposed budget. Separately, I keep a, a running tally of our actual expenses and we, you can't count match until you've actually spent.
It or or.
Or or received it if it's in kind. So that actual tally is where I keep track of all of the match, whether we need it or not so it's it's just a, it's a it's a budget versus actual tracking document that I have for, for this grant and a separate one for the commission investment fund budget. Okay.
So we do track it. It's, we're we're we.
Yeah, we're yeah that's a good question. We're, we're not we're not not losing track of it. It's just not, it's just not needed for the purposes of the proposed budget. Okay.
Alright, thanks.
Should we move to another budget?
Well, I Yeah unless unless Jessica or Eileen have other questions that we could go on to the the kiff budget, the commission investment budget.
Yeah, I, I think that was the only question I had actually. Yeah. Oh Anthony's only oh Anthony.
The commission investment fund budget while Lizzy's pulling that up, it does have a lot more line items, but as I mentioned, it doesn't have any match, so in some regards it's simpler because all we're worried about is the federal.
Column. But it like I said earlier, it's got a lot of different travel expenses in it for different things for, for staff and commissioners to to do training and technical assistance.
Okay, now what about, what about these other tabs? Oh, that you're going to a different one here.
Sorry, yeah.
I can pull up the other one now. It's. Well, within the within the spreadsheets we have different tabs to calculate different things. So e.g., this, the tab that Lizzie has right now is all of the expenses related to the conference and the GBSA. So we we take all, we have all the numbers in that tab, but then we pull them into that main budget.
Tab so that it's easier to see what what's being proposed rather than having to look at every single line item in great detail, so that that's that's what those other tabs are. But the the main tab is the one that has the, you know, kind of the bottom line, what, what's going into each line item.
Okay. All righty.
Thanks. So that's the Commission support grant and this is the Commission investment fund. Okay.
Yeah, and so as I mentioned, most of the staff are in the other the other budget that you just looked at. We do have one staff person covered in this budget, and then beyond staff, most of the rest of this budget is related to training and tech technical assistance expenses for staff, commissioners, and programs. And you so you can see beginning with, so.
The travel section has travel for staff and commissioners and programs. And you can see there are some line items that have zeros and those are.
Line items that we've had in the past, but we don't have budgeted for the current year. So for the 1st one, the symposium, the America Corps agency has actually stopped having that symposium for right now.
So we don't expect any expenses for that. Then the next two the grants management institute. We just didn't have enough funds to propose sending anybody to that grant information just in case you.
Do it's needed or funding becomes available?
Yeah, we, well, we keep them for, for a couple of reasons. One is yes, in case the money becomes available, then we, we can just go back in and plug plug the numbers in. It's also, the staff thinks it's helpful for the commissioners to see the things that we've had to eliminate from the budget.
Because.
The money is tight in terms of, you know, if we only included the line items that are funded, there would be NO real discussion on what are you funding and what are you not funding. But by including the line items that aren't funded, you can kind of see what choices the staff have made in terms of what we think should be included, what shouldn't for for you all to then ask questions about, well, why didn't you put money here instead of here? And so, we we just think it provides a better picture for you all in terms of where the money's going.
No, that's helpful because just seeing it without that explanation I was like, I would just hide those lines but to show, you know, that you guys have had to make decisions about where you're going and not going. I think that that is important.
Now. Yeah, yeah, well we we think we think so but I mean we're all we're always open to suggestions, so if you think it's better to not include those, we can.
We can certainly. No, I I think we just need to make sure to exp.
Yeah, sure. So again, the the symposium that's not happening anymore. So that's that was an easy one to cut out because we don't need it. The grants management institute, we actually haven't sent a staff member to that one in about three or four years.
Years anyway, so it's not something that we've really been doing. The grant information sessions, we've been doing those primarily virtually anyway, so we, that one was a relatively easy one to eliminate. Then you start getting into some that have some money in them.
The program officer gathering, that's another one where we haven't really sent anyone to that in many years the staff travel for training, that one we have used and.
So we had to make a decision of, you know, do, do we include money for staff to travel to, to support programs and do a couple other things or do we put it here?
And so we put it other places the a little money for staff and at least one commissioner to attend the annual leadership convening that's hosted by America service commissions.
Travel for commissioners and program directors to travel to a national training, also hosted by America service commissions. The boot camp, we haven't sent anybody any and that's primarily programs that go to that. We haven't had anybody attend.
That in a couple years. Travel for program director travel training retreat, cross stream statewide event. We haven't had one of those in multiple years. We we've talked about trying to do those again.
But, we haven't actually done them in a long time and so that one we've left blank. And then you can see the other things there that, the, there's actually two different types of boot camp, there's a startup boot camp, which is just a general america.
For program startup, and then there's a fiscal boot camp, and we haven't sent anybody to either one of those in a while, so we, we decided to focus funds elsewhere. And then the trainer traveled to the training retreat.
We haven't used a paid trainer in the last couple years, so we thought that that would be a good one to eliminate and the reason we had to eliminate is because up to this year we had American rescue fund money.
And so we had, we had more money than what we have now. So we, we did have to go through and eliminate a bunch of line items. So Lizzie if you can scroll down, I don't We don't have any equipment. Yeah.
Supplies, you can see we had to essentially eliminate a bunch of supply line items except for supplies for the conference, and then the contractual and consultant services, Lizzie if you can scroll down a bit.
For that one you can see there's a couple lines that we had to eliminate but then others that we were able to keep. The one thing that I will note that is out outside of staff, there are two really big line items.
That's the one is the America Learns at $9800 and that is a grants management system that we've been using. Their prices are actually gonna go up after this, the year that for this budget, and so we're, we're trying to figure out how we could support that price increase, it'll go up to about $12000. How we could support that.
Or if we can continue to do it at all because it is taking up a pretty good chunk of this budget. The other is that member engagement.
Jim for the American Learns one, is that a, when you say grants management, is that like monthly tracking where all their data goes or is that where they apply, like what you.
Yeah, well right now it only includes the monthly financial tracking.
Yeah.
Which is is very helpful because prior to that we were just using spreadsheets and the programs would send us a spreadsheet as their invoice each month.
And so that that grants management system kind of puts all that onto an online platform It does have the capability to do other things, but those other things cost more money, and so we're right now we're just using kind of the base.
Basic financial component of that grants management system. We've also looked at, you know, the state is developing a grants management system through Salesforce, but it and and it does.
End to end grants management, including the, the grant application phase, the financial reporting and invoicing phase and the progress reporting part part of it, so.
But does it does essentially just about everything. It also.
It also links into the state's contract system through Edison. So it it's very useful. The, the, the annual expense for that is about $22000, so it's, it's a good bit more than what we're currently paying, but we could probably figure that out. The big challenge is that there's a huge.
Implementation fee to have Salesforce work with us to implement, and it, that is, it's like a hundred and $24000 at the the lower end of that scale. Wow. And it could be up to.
I think 240000.
So it's it's.
It's, it's beyond our ability right now to be able to afford that. Now, as they expand that across the state, that implementation fee will probably come down as will the the annual license fee, but right now it's, it's, we just can't afford it.
So, anyway, we we will be facing hard choices next year when the America Learns fee goes up to 12000. That other big line item, the member engagement consultants, that is, that's an online training platform that all of the programs can access and all of their members can access that provides a variety of trainings.
So like Americap one oh one training for members and there's a whole catalog of trainings that members and programs can access. So programs in general have said that they value that and that they find it really useful. But again, it's a pretty large chunk of this.
Do we know what, like, are we able to track the utilization rate of it?
Yeah, we, we, we're able to, to pull a monthly report to see how many Americap members use it and how many program staff use it. Yeah, we're we're able to do that. And can you see which train.
Things they access.
Yes, I believe that it does give that level of detail. Yeah.
Yeah, cause I would I'd be curious looking at that, like, is the utilization rate high enough to justify the cost? And if we know what trainings are actually accessing, is there a way for maybe staff to recreate those that thing can be provided without the cost? Just a thought.
Yeah. Yeah. No, those are, those are good suggestions. And we can, we can certainly look at the the utilization at what trainees are being utilized and and how much it's being utilized. We've also, in relation to both of those line items, Candace has put the or is working on a survey to go out the programs to essentially say.
You know, we can't afford to do everything. What's, what do you as programs value the most out of these, these things? So if you could only pick two out of these four things, which which.
Just to add, we have sent out that survey and we have not had good luck getting responses so I'm not sure how helpful.
It will be.
It's hard to get programs to respond, even though we brought it up yesterday in person and I really begged them.
Well, when do when do we send that out lizzi.
I mean, we we sent it out yesterday, but I gave them during our in person meeting to fill it out and still only two people filled it out. I will, I'll follow up though.
Yeah, well if we only sent it out yesterday, then I think we I think we need to give people a reasonable amount of time to to do it before we get too distressed about the response rate. But, anyway, we, we do have that method of trying.
Trying to get the programs to give input on what they value, and we'll, we'll continue to follow up with them to try and get more input from them. But we as staff, you know, we, we have an opinion on what we think is valuable to programs, but we wanted to make sure that that lined up with what they thought is valuable so that we have.
Input from the people at the ground level.
Sorry.
Nope, go ahead.
I'd also be interested in learning, you know, what, what the members are, you know, what they're bringing away from those trainings, you know, are, are the trainings being successful in in you know altering members behavior or pointing them in, you know, directions that they weren't.
The points it in before.
If I may add, I know that some programs use these to count for hours. I mean, I I know that's not necessarily like the value that each member is taking away from it, but they are using them as trainings that members can earn their hours in, and that can be particularly.
Really helpful for programs that are like tutoring programs or in schools and you know sometimes they don't, they have an off day, they need some online training and specifically it's good because they have hours associated so they get certificates that certify that they served those hours. So that's a good online training platform, whereas like it can be hard to do other online trainings because it's hard for programs to verify their hours.
And the other thing, Eileen, I don't believe there's any kind of pre and post assessment of these trainings. Lizzie, you can correct me if I'm wrong, but I I don't think, I don't think we have a way to kind of assess. I mean the, the provider has developed these.
And they they pro they don't provide them just to us. I mean they provide them to a lot of state commissions across the country. So they've developed these trainings specifically for Americap and specifically for.
Members and for program staff to meet, you know, to make sure that they cover federal requirements and things that need to be covered. So we feel confident that the, the trainings themselves are good trainings and do the things that the Feds require.
But in terms of being.
Being able to assess that, the, we don't really have a way of doing that right now.
Okay.
And Lindsay, you mentioned the certifying piece. Is that something that has to go through America or if you all were to recre recreate those videos, could you provide a certificate for those hours?
Well, we, we don't have, sorry I'll I'll.
Well rec right.
Right now we don't have any kind of platform to be able to do that. That's an automated I mean this this system is automated, yeah, like I said that the the members create a, create a.
Username and an account and they they log in and they they do the training and the system itself tracks completion because they actually have to complete it to be able to get credit for it so it tracks the completion and which member and what program they're with, and so it does all of that kind of stuff automatically. And we don't currently have any technical solution to do that.
Yeah, I mean we would have to create something.
Which we, you know, we could, but we kind of get back to the, the issue with the grants management system, there would probably be a fairly large upfront fee to develop something like that and then an ongoing maintenance fee, if we were to try and do our own rather than using this kind of off the shelf solution.
Got it.
Yeah, so I mean it's it's certainly something we can look into. I mean, we're we're taking notes and so we'll, we'll look into the usage, and and the which trainings are the most accessed and all of that kind of stuff to try and see if they're, you know, who, who's using it and what are they using it for?
Work yeah and then what I'll do too Jim, because I know our opiate abatement council has a grants management platform and so I'll ask some questions on its capability and the costs too.
To see if it's maybe less.
Maybe not. Yeah.
Probably isn't but and then I'll also one of our providers, they do a lot of continuing education opportunities and they send out certificates, and I'll ask them how they do that and if there's maybe a way to do it, that's not a huge cost burden because So I'll just I'll do some digging on my end too just to see if there are other maybe opportunities to save some especially if these prices are gonna continue to go up, you're gonna have to figure out something else.
Yeah, yeah, yeah, for sure. Yeah.
I will just add that the the thing that's specific about those training is that they're Americap specific, but I mean it it would be great to have other online training opportunities that also give certificates, so I wouldn't say don't look into that. But I think, I mean, we're like specifically like the America like term terms and can.
Conditions prohibited activities, those are the kinds of things that this resource has, and Americaps is like they regulate tele service, so that that's why it's important to have those hours be verifiable, and I think like this platform you have to click through and answer questions so they can really say like oh yes, you were engaged throughout it.
No, I get that. Like the ones I'm talking about, it's like for licensure continuing education, so also has to be verified that it was actually so I get that. I yeah. I'm just thinking if you guys were able to recreate it so that it was I see, I see.
Yeah, I think I think Jessica's talking about the platform, not the content.
I misunderstood.
Yeah, ok. Yeah, because if if there's a platform that we could use and create our own content, then I think that would be a potential solution yeah so Jessica, whatever information you can find about both of those would be really helpful and we, even if you can just provide us with the contact and we can.
And we can ask questions and dive into.
Do it with, with somebody else. I'll find out some preliminary and if it's anything that seems.
Sounds fruitful, then I will make sure to connect you.
Yeah, absolutely. That would be great. So, other things you can see in the other support costs, this is kind of a, a random collection of things.
We were going to try and have an in person retreat for program directors, but because of funding restrictions we decided not to and we haven't had outside of the gathering of Americap program directors at the conference, which we do on an annual basis.
We have not had an in person program director training since pre COVID. And so we were gonna try and start that up again, but we just don't have the funds to do it, at least right now. You can see there's some.
Annual subscriptions that we have for primarily communications. The conference is another large line item in this budget that offsets the cost in addition to the registration fees that we bring in.
You can see, let's see, leadership convening registration, the and so the these might seem like repeated lines from further up.
But the lines that were further up were for the actual travel, and these line items are for registration fees for those events. So the leadership convening and the the national training. National service training, those are the registration fees for the travel that was up above.
Then there's, we, for the 1st time we had to move some state services, and fiscal expenses to this grant because they're, they're costing us more money than we have in the other budget that you just looked at.
So we had to spread some of those costs into this budget, which obviously takes away from our ability to provide some of the training and technical assistance, but those are expenses that we have NO choice but to pay them.
Let's see, computer, for Candace, phone for Candace, and then Candice's or well the share of the space for this full time employee, which is Candice.
So those are all the expenses and you can see at this point, we, the amount that we thought would be left over in the current year was not very large, and so we thought it would be the safest to not count on any at all. I I expect that we probably will have a little bit left over.
Over in the current year, but probably not a whole lot and that's why there's a zero in the the 2526 unexpended.
So, if you all don't have any other questions about this budget, and again, those two budgets were approved by the executive committee. If we can now go to the the volunteer generation fund, Lizzy and let's start off with that PDF document that has kind of an explanation.
Is that the framework? Yeah, the framework.
Document. And I apologize, we we've been under a very tight timeline with the volunteer generation fund. It was just announced on April the 1st and originally it had a 30 April deadline. They extended the deadline to May the 4th, so they gave us a couple extra days, but, we didn't know that the deadline was extended until this Monday, so we've been working.
Hard to kind of get everything.
Done as quickly as we can. So Lizzie, if you don't mind, if you'll minimize that s that box on the right, just click that, click that little arrow there in the middle of the.
Next to the export, create edit PDF comment fill and sign on the right hand side.
Yeah, there's a little arrow right where you were.
Down, down, down, down, down, down.
There you go. Okay.
Sorry, it just that that box takes up valuable real estate in the display, so we may not be able to get this one a whole lot bigger and still get it on the the screen. So, I Eileen and Jessica, you should have a zoom in.
The function to to.
Make it bigger, we're we're we're not gonna really get get into this in great detail, but this list, that's great right there, Lizzy, thanks. This list the applicants, how much they requested their focus area, the community need assessment, whether or not they.
They've been funded by volunteer tennessee in the past, whether or not they have some sort of unique value that they're proposing the primary volunteer population and the population served. And this is all for the volunteer generation fund grant application, which I I just mentioned the notice of funding opportunity came out 1 April and it's due on May the 4th.
And that is a competitive grant, so, we apply and we don't know whether or not we're gonna get it until the Americaps agency makes that decision. What we've done in the past is.
We've reached out to partners and said, Hey, if you want to be part of our volunteered generation fund application, let us know. Tell us what you'd like to do with funding, how much funding you want. And then we combine all of that into a single application that volunteer tensee.
Then submits to the Americaps agency. It's a three year grant cycle. And so what we're talking talking about right now would be just the funding for the 1st year of this new three year grant cycle. So Lizzie, if you can scroll down.
To, I think if you can just kind of scroll down to the very last bit, which is the kind of the rationale piece, yeah, keep going, keep, keep going. Yeah, there.
If you yeah there there you go. So this is kind of the, the general philosophy that staff applied in making the recommendations that we'll show you in just a second.
It's not a straight you know, the, the applicant that had the best application gets a hundred percent of funding, and then as you go down, they get lower percentages. It's not that kind of.
Approach. It's more of a kind of a more nuanced approach that it takes into consideration a variety of factors, not just the strength of the application itself, but you know where are they geographically?
What what's their target target population that they're proposing to s to serve? How much money did they ask for in the 1st place? And so it's, it's a little bit different than the type of approach that, that staff have proposed in the past, which is.
Typically then this applicant had the strongest application, therefore, we recommend giving them, you know, either the highest percentage or a hundred percent. So, I I don't know if either of you have any questions about that approach.
And we can show you what that means in terms of dollar amounts on the next.
Just the next document.
I don't have any questions on the approach. I think looking at the table, the one thing I wondered was cause it says previously funded by volunteer tennessee. I'd be curious if it was this, have they previously been funded for the same work?
Yeah, in some cases they've been funded for the same work. In some cases it's slightly different. So I think, I don't know Lizzie, you can, can you scroll back up to the top to that chart that's at the very top? Yeah, it's not in this document. I think it might be.
We we tracked it in another document that I think we didn't send because we were, we were worried about sending too many things.
Yeah. And overwhelming you all with a lot of stuff. So, do do hold on just a second while I look to see, while I look to see if I can find.
The answer to that question because I do believe we have it ok so.
Yeah, sorry, I thought it, I thought it did, but actually what it does is, it says that for all of these that have been funded before, they are.
An expansion of an existing program that they have Not necessarily whether or not it's a program that we've funded before. So it doesn't really answer that question for the.
For the ones that we've funded before, the United Way of Middle Tennessee is the only one that is probably pretty pretty much a continuation of what they've funded before. The other, the United Way of West Tennessee and the United Way of Greater Chad Nuga are probably also pretty close.
Okay.
Other ones have gotten funded, but for different types of programs, so you know hopefully that's a little bit helpful.
No, it is. I'm just thinking through, I mean, we've had to do this at the department in regards to just what we're providing funding for, and as funds continue to get tighter like we're pushing more sustainability in grant proposals and not just funding folks continuously, and so that's kind of where my questions come in.
Yeah, yeah. Again, for, for the most part, even though we funded them in the past out of the list of the ones that we funded before, pro probably only two of them are mostly for the same or similar projects. The others are are things that might be a little bit different. But we actually is not on this call.
She? No.
Cause she, she would be the the probably the best person to answer that question. But.
They're there none of them are probably too terribly far away from what we funded them in the past. I mean they're probably at least in some way or another connected to what we've given them money to do in the past. I, I don't think any of them have something that's like an absolutely completely new, new program or project.
So the United Way Middle Tennessee is that, is that funding specifically for what used to be hands on Nashville or is it for more than that?
It's primarily what, what, and they they still do call it hands on Nashville, but the legal applicant is now the United Way of Middle Tennessee. Okay.
But the funding is is is primarily for hands on.
Working. Yeah, that's right, yeah. Okay. Yeah.
So Lizzie I think if you can pull up the, the document, let's see, I think the document that has the individual.
Applicants and the amounts that they requested and what's being recommended. I know we've only got 5 min so I'll try and go through it quickly. I'll also note that the executive committee ran out of time, well.
They didn't run out of time, we had trouble with people joining and then because of that, we lost quorum before the executive committee could get to this, this budget. So this budget.
Will need to be approved by the commission at the May meeting retroactively after the budget has actually been submitted because again the due date is May the 4th. And that does happen occasionally. We staff prefer not to do it that way, but there just wasn't really.
Any choice because there wasn't a quorum at the executive committee to, to approve it. And also the other thing is that this budget that we're presenting to the staff today is a little bit different than what we showed to the executive committee because we didn't yet know.
What those sub applicants could were gonna request because the huge portion of this budget is passed through money to those sub applicants. And Lizzie, actually, can you bring up the other document?
This is the the main budget, and we'll come to that one in just a second. And it's it's the other, the one that's got the list of programs on it with the amounts that they requested and the amounts that staff are recommending. Yeah, that's it.
Yeah, 4 May is Monday.
Yeah, NO, it's coming up real soon. It's real soon. Well, and that's why, you know, the the executive committee again, they they met on what did I say, the 8th, the 1st? No, the 8th, they met on the 8th. So if if they had had quorum for that, that it would have been approved before.
The application due date, but, it just didn't work out that way. So Lizzie, if you can make it bigger so that it essentially fills the, the screen yeah maybe a little bit smaller so that we can see the applicant.
On the far left. Yeah. Okay, that I think that's probably pretty good. So, you can see this has, kind of a summary of the longer written document with, you know, kind of the fit risk.
Geograph Geographic value, you know, whether or not it's an innovative program related to what they proposed in the past. And then from that we gave them kind of tiers.
And and then what they proposed in federal funding and match of the percentage of the match, and this grant requires a 5050 match, and you can see there was one applicant that didn't meet that threshold.
And then you can see the recommended amounts. And again, if you look at the percentages of funded, and that's the percentage of federal fund, requested versus what staff is recommending, you can see it's not a straight.
Straight line of the top ranked gets the most money. But it's still the the top rank which is the United Wayne Middle Tennessee gets a pretty large percentage of what they requested 65 % and money wise, they.
Requested the largest amounts, to begin with. So, you can see the others and what staff is proposing that their funding amounts. And and what we did is we.
Used either their actual match percentage or 50 %, whichever was higher for what staff recommends, and so we we would need to, if this grant gets funded at the federal level.
And we have enough funding to go back and offer these amounts, we would have to go back to these programs and say, you request X amount, we can only give you Y and you have to meet this match amount or percentage. And so that's where those numbers come from.
So this essentially could change because the green Berey Youth initiative may come back and say we can't do 50 % match.
Yeah, that well they they could and there there is some wiggle room for individual applicants as long as our total mat.
Watches at 50 %.
And and that's that's.
It's a little bit clearer when we look at the the main budget. This is just the sub sub recipient, the sub grantee portion of the main budget, but we wanted you to see it so that you could see the staff rationale and the funding amounts. So you can see that the total federal share for all the sub recipients is 406000 and then the match amount you can see is a a bit more than.
50 %. So Lizzie, could you now switch to the other document that you were showing just a second ago? It it's the main budget that will submit to the federal agency that includes.
That chart that we were just looking at, the 406000, and it's it's similar to the others. So Lizzie if you'll minimize that box to the right, again.
There's some staff expenses, not, not a lot because we found that it doesn't take a large portion of staff members time to manage this grant. So it's roughly 3 % for.
Two different staff members to do various things under this grant, so a total of roughly 6 % of a full time staff person's time. So if you can scroll down Lizzie, and you can see we we're not proposed, we don't have any kind of.
Cash match to provide for anything, that's why those are, they're zeros in the match column. There's some travel for staff, the road show that the, the joint.
Communications and strategic partnerships committee proposed last year, a national conference, a program director meeting, travel for sub grantees to attend our conference. And then you can see there's a little bit of money for supplies for roadshow and then.
The kids serve a summer challenge, that the the staff are proposing that we take that over from the 1st lady's office after this administration ends, and we'll, we'll talk more about that at the commission meeting.
But if we were to do that, we would need to add a little bit of money in this budget for that. You can see there's a portion of the grants management system to include these sub grantees and that grants management system, some possible money for the.
Kids summer challenge, if we take that on, there's some training money for staff and sub grantees. And then you can see a little bit lower than the the other. The largest share of this budget is in that subgrant.
The 406000 and then the match that they propose, the next biggest is the Tennessee serves portal, and that's volunteer Tennessees online volunteer management system. So that's that 74000 there. That does, we do get some income.
Match from the partners in that, so there's some match there. And then there's a little bit of money for the share of staff computer phone and space and if you'll scroll down, you can see that the total is a little bit under 500. The America agency didn't have a s a firm cap, but they said that they expected that grants would range between a hundred thou.
Thousand and 500000 so we we interpreted that to mean that they probably wouldn't fund anything that was over a $500000 request and you can see the, the match currently exceeds the amount that's being proposed and so Jessica, that goes back to your.
Question Ifray came back and said we just can't.
Can't do 50 %. We would have some flexibility to tell them, ok, you don't have to just tell us what you can provide and and we'll, we'll make it work. Yeah, that makes sense. So sorry I know we're over time, but that's, that's that, that budget and kind of all of the stuff that goes, goes behind it. So I don't know if either of you have additional questions.
Now that all makes.
Yeah, it all makes sense.
Okay, and again this is this is a competitive budget, so we don't whether or not we get it. Yeah, we won't know that until I think the I think they said that they would announce the the results in I think.
July and make awards in August. So we'll, we'll we'll know fairly soon, but, it's whether or not we get it is not up to us. Whereas the other two budgets are formula grants and so we pretty much get those amounts every year.
Yeah, that makes sense.
Okay. Yeah, look all looks good to me.
Sorry, Yeah, that that took up all the time. Yeah.
Yes. And thank you everybody. I know that did take up all the time, so I think we'll, we'll wrap up, and I assume the next time I see everybody will be the commission meeting in May.
Will we have time at the commission meeting to break it break break into committees and do work on that state plan?
Unfortunately, NO, because there's there in addition to reviewing and approving all those budgets, there are other issues that the commission needs to discuss as a group. So there will be a little bit of time for committees to do reportouts, but not time to actually break out and meet.
Okay. If we need that, we can always schedule another meeting. I know we didn't get to it.
Today, we might have to schedule a meeting and have that be the only item on the agenda.
Yeah. That that will be easier after we get through the current season, which is there's a lot of grants going on right now but after the May meeting, this committee can certainly meet and focus just on the state plan because there shouldn't be any other big things for the committee to discuss grant wise.
And when, when do we, when do we discuss the formula funding? When is that gonna happen?
Well, that we, the Americaps agency said that they expect to notify us of the competitive results, the Americap competitive results in mid June. And then, the.
Grant's committee would need to meet very shortly after that to develop the recommendation for the executive committee because at the at the March meeting, you might remember the commission as a whole decided rather than having the commission meet to make the formula decision, they wanted.
The executive committee to make that decision. Right. Because the, you know, the turnaround time is gonna be really quick and they they didn't want to reschedule the August meeting or the May meeting. They wanted to keep those meetings as they are and have the executive committee make the.
The formula decision. So we we don't have an exact date for for that, but we we anticipate that the grants committee would need to meet kind of that last week of June. Okay.
Okay, yeah.
If if if they really do get it to us mid June, that's 2nd half of June anyway, and the 19th is is a state holiday, and so we anticipate that the grants committee and the executive committee would probably both need to meet that last week of June.
Okay, good to know.
All right. Thanks team.
Thank you. Thanks everybody.
Bye bye. Bye.