WEBVTT 1 00:00:00.00 --> 00:00:15.749 Start recording. Beautiful. Okay, so the recording has started. Welcome everyone to this meeting of the communications committee. It's, our 1st one. 2 00:00:15.749 --> 00:00:35.749 Since we became freestanding once again, we had been living in unison with strategic partnerships, and, and Nathan had been supporting both of those collectively and I'm I'm appreciative that you're here today Nathan, just because I think. 3 00:00:35.749 --> 00:00:47.784 How your insights are gonna be helpful as we try to work through some of this. But Rebecca, did you want to, kind of guide people through the agenda and I'll support it? 4 00:00:47.784 --> 00:01:01.890 I'm sure, I was talking to to Jason I guess it was yesterday and well maybe it was an email, I don't know. It's just been my observation over years and years of different boards. 5 00:01:01.890 --> 00:01:21.890 Meeting memberships and different committee meeting memberships that generally speaking, the better people know each other within a group, the better they work together and that makes things slow a lot more smoothly as far as the agenda, as far as action items, and therefore more work gets done, more goals are method. 6 00:01:21.890 --> 00:01:42.987 That type of thing. So if we could just start this meeting with just a few minutes, maybe I'll just take a minute, minute and a half, couple of minutes, and kind of go around the virtual room and just tell us what it's important to you for us to know about you and who wants to start. I'll conclude. 7 00:01:42.987 --> 00:01:58.460 Okay, I I'll start because I actually had a section talking about my new role, but I'll just wrap it all together into an intro. So, so hi, I'm Jason. Oh, hey Amy, welcome. We're just doing intros, so you're just in. 8 00:01:58.460 --> 00:02:17.400 Time, but so I'm Jason. I have been with volunteer Tennessee for several months at this point. I'm really excited to be here. I'm starting to work my way through the technology, obviously, but before I was here, I, I spent about. 9 00:02:17.400 --> 00:02:37.400 1011 years as an Americaps program director. Before that, I managed a water quality program for the Town of Arrogate here in East Tennessee, and during that time I was a site supervisor for Americaps, and then before that, I was an Americaps member with Americaps and triple C and a state program. 10 00:02:37.400 --> 00:03:05.870 In Florida. And, I think the important thing to know about me is that after doing America I kind of figured out that my personal theory of change is like the best way for me to make an impact in the world is to connect people to opportunity so that they can do the things that they're blessed with and to to optimize the talents that they have. So I'm here to be a connector and a storyteller and on this meeting to support y'all and. 11 00:03:05.870 --> 00:03:11.845 Elevate your ideas and approaches to telling people's stories. 12 00:03:11.845 --> 00:03:17.306 Perfect. Jason, thank you. Who's next? 13 00:03:17.306 --> 00:03:32.420 Well, I think I can follow the train with staff and then I'll let you guys duke it out afterwards. But, I am Candace. My position has changed. If you guys don't know, at this point I was the training and. 14 00:03:32.420 --> 00:03:52.420 And a special events manager and my new title is Director of Initiatives that I have had now since about April. Yeah, so I'm about two or three months in. So it's a it's a name change, but the tasks are basically still the same. So, what's good for you guys to know. 15 00:03:52.420 --> 00:04:12.420 So is that with that director of initiatives, my goal is to make sure that all of our initiative programs are seen, are heard, have, that are on paper for you guys to know what collectively has been done for the year, what goals we have that are moving forward. And that includes. 16 00:04:12.420 --> 00:04:29.519 Thing as a service, award of excellence, our cert programs, corporate social purpose, just this morning 09:11. So, you know, it's a, so just, just making sure that and so my goal is to make sure that. 17 00:04:29.519 --> 00:04:45.499 That volunteer Tennessee's culture is collectively spread across the state of Tennessee so that we are all able to support volunteerism. I love all things American. I'm super excited about America's 02:50 coming up. I'm gonna buy these glasses. 18 00:04:45.499 --> 00:04:48.105 That allows you to look up at the fireworks and see the two. 19 00:04:48.105 --> 00:05:04.769 50 in the USA. So, that is a little bit about me. Probably what's closest directly to you guys is that Jason and I are, well I'll still be doing the conference for this year. Jason, is. 20 00:05:04.769 --> 00:05:21.463 Doing such a wonderful job with the governor's volunteer Stars awards. So that's it for me. Before I continue to ramble on, I'll find more things that are tasked. So with that being said, I'm gonna toss it over to my favorite girl Amy, because she's awesome and I'm gonna let her introduce herself. 21 00:05:21.463 --> 00:05:44.769 So it has unverified next to my name. I don't know. I want to think about that. Oh, anyway, I I I've been on the commission since 2014 and have been, I don't know who all, I only see five people including me, so I don't know who else on this, but I have been the. 22 00:05:44.769 --> 00:06:01.169 Past communications chair and then the commission chair, so I'm past president. And I've really enjoyed seeing how volunteer Tennessee has evolved and grown and reached out and and is reaching more communities. 23 00:06:01.169 --> 00:06:21.169 And I'm the director of volunteering community engagement at Cheek woods. So, you know, we have used Tennessee serves. We have, we absolutely support all the initiatives and it's meaningful to me to bring people into. 24 00:06:21.169 --> 00:06:42.439 Service, to, to, you know, have a positive impact on the community and are outside of their normal activities feel like they're giving back and, you know, we want them to have a satisfying experience, but I like, I I appreciate all that volunteer Tennessee does across the state to support. 25 00:06:42.439 --> 00:06:56.826 People with all kinds of needs, and I'm just proud to be a member. I mean I'm just happy to be on and working with y'all and, you know, I'll stop talking. 26 00:06:56.826 --> 00:07:00.329 But I am verified. I hope I'm verified. 27 00:07:00.329 --> 00:07:02.660 Amy. 28 00:07:02.660 --> 00:07:07.964 Thank you. And who wants to be next? 29 00:07:07.964 --> 00:07:11.383 Nathan go ahead parter. I'll be like goodness. 30 00:07:11.383 --> 00:07:26.69 Nathan Farner, I am chair of the strategic partnerships committee, which is meeting literally the minute this one ends. So I'm gonna go right from one to the other and I'm of course, now vice chair of the commission at large. 31 00:07:26.69 --> 00:07:46.69 Very excited to see the direction some that the commission's moving in broadly, super excited to, you know, and I've not been on nearly as long as as Amy. But even in the short time that I've been here, we've had new staff members come onto the team. We've seen some structural changes. Candice congrats on the the position change, all the things I just love. 32 00:07:46.69 --> 00:08:21.865 That we're, we're being a little adventurous and we're trying some new things and we're not gonna get it alright and that's ok. Because with changes come challenges and and workshopping some problems, but I'm excited that people have a lot of energy to just try some new things and being willing to shake some things up. I think that was really clear during our last commission meeting. So I think that's the reason I'm also on this call is I kind of just wanna see communications touches everything. It all impacts everything and as we're making changes, it's like I just need to figure out how these things work together. So just, just really excited for all the people on the call. 33 00:08:21.865 --> 00:08:25.665 Perfect, thank you. Who's next? 34 00:08:25.665 --> 00:08:34.709 Hi, I'm Esther Rez is my privilege and also it's been two and a half years and over that I've been part of the Volunteer to C commission. 35 00:08:34.709 --> 00:08:54.709 I am the proxy person for our commissioner Thomas for the Department of labor. The reason she has asked me to do this is because I am a core heart core volunteer individual. My, my 1st home was a habitat for humanity home. I have given to habitat for. 36 00:08:54.709 --> 00:09:16.999 For humanity for over 30 years of my of just giving back to them and so to the community. So I I love what I do. I love the team, I love being part of this. I could have gone other places but I chose a volunteer to see because of its purpose, of its goal and what is done and every year we celebrate the SVGA, I I am like astonished of. 37 00:09:16.999 --> 00:09:54.666 What it looks like, how we promote, how we give energy back, how we just raise the value of humanity throughout the state of tennessee, through the volunteer system of tennessee commission. And it's a privilege to be part of the team. I love Candice and smile. I missed Amy yesterday, thank you for connecting us. That was excellent, and I gotta tell you volunteer tennessee reaches more than you see. And yesterday was a, was wa was just it was a a clear picture of how we connect with each other as a team and how we influence other venues in our communities. And I just want to say thank you. I want to stop. 38 00:09:54.666 --> 00:10:12.804 Yeah, we ran into each other. I was a we're a member of the Hispanic chamber, and he was at another event on at Scarett Benett campus, and we ran into each other and then it was just It was wonderful to be able to introduce him to that, that group of people with the work he does, so you never know it all comes around, doesn't it? 39 00:10:12.804 --> 00:10:21.403 It really does, yeah. Thank you. She wants to be next? 40 00:10:21.403 --> 00:10:27.424 Rebecca I think you're the 123 yep you you are the, you're ready to close it up. Yep. 41 00:10:27.424 --> 00:10:48.179 Okay perfect. Thank you. I wasn't sure how many people we had on the call and anyway, so I'm going into my 3rd year on the commission and I feel a lot like I don't really know what I'm doing still, that that's only that's not on anyone else in real life professionally. 42 00:10:48.179 --> 00:11:08.179 I was in banking for many many years and quit several years ago to take care of my aging parents who subsequently passed away, and then, I, the last several years I've done a lot of editing for books, that opportunity was just kind of drawing. 43 00:11:08.179 --> 00:11:28.179 In my lap and it's really kind of taken off without any effort on my part, which I think is a blessing from God. But, my passion is community service. I've been on nearly 50 different nonprofit boards of directors over the years and, really enjoy that. 44 00:11:28.179 --> 00:11:48.179 I've learned so much and I do feel like that someone, I think it was Rose Kennedy said services the price that we pay for being on earth. That's not an exact quote, but close enough, I hope. So anyhow, thank you all very much for your time, for your interest, for being here today. I appreciate y'all I look forward to. 45 00:11:48.179 --> 00:11:59.527 The work that we're gonna be doing, not just today but throughout the next year. And Jason, if you want to talk a little bit about community engagement, I think that would be good. 46 00:11:59.527 --> 00:12:19.09 Yeah, so, when, when I was hired, I, I was hired to fill a space that was vacated previously by Hope. When Hope was here, her role was more focused on the comms end of things. This position has been tweaked a little bit. 47 00:12:19.09 --> 00:12:39.09 To be more community engagement oriented. So there's still a communica large communications component, but also a significant community engagement and outreach piece, which is kind of what's in the title. So, a lot of what that looks like is supporting pretty much all the initiatives through communication. 48 00:12:39.09 --> 00:12:55.379 In support telling the story of the different things we do, whether it's the the CERT program that Donna's working on, the Americap program that Latitha and Lizzie are working on, working with Anthony to Anthony and all, all. 49 00:12:55.379 --> 00:13:15.379 All staff really to increase engagement in our different initiatives. So whether it's, you know, supporting people in certain or corporate social purpose or America alums or taking on the governor's volunteer Stars awards, working with coordinators to get nominees and have that all come together. 50 00:13:15.379 --> 00:13:32.279 You know, fingers crossed as good as it was last year because I think Candice did a really, really great job. I mean the numbers were amazing and there was really good energy, so I'm thankful to be able to work with her also as we work through that transition. But yeah, that's, that's. 51 00:13:32.279 --> 00:13:52.279 What I'm working on, I've, I think I've gotten through the, the, the initial shock of working through brand new systems and feeling like, will I ever be able to do this and then recognizing that I can't do this and, and getting into a space where there's some more opportunity to bring my experience and my skill. 52 00:13:52.279 --> 00:14:05.122 All Sets and the things that I think I uniquely contribute to this space and I look forward to hearing what this committee comes up with that I can help amplify and support. Yeah. 53 00:14:05.122 --> 00:14:26.175 Perfect. Okay, I hope everyone was able to open the attachments that Jason sent out, I think it was yesterday for the plan of work. Jason, if you want to go ahead and start reviewing those, I think that would be one good idea. 54 00:14:26.175 --> 00:14:58.09 Yes. And, and so what I will do, I'm gonna try to do this. I'm gonna try to share the screen for those that are able to see it. Let's see, that looks like the right one, so let's see. Okay, you are sharing screen one. Do y'all see the spreadsheet? Fabulous. Okay, so, for those of you who've been doing this for a little bit, you, you will recognize that this document has two pieces. 1st. 55 00:14:58.09 --> 00:15:18.149 There is the routine component, which is the things that our committee does every year that and you know that ranges from things like scheduling these meetings, having these meetings to talk about what we have going on, those types of activities. But there is also a section. 56 00:15:18.149 --> 00:15:37.139 And the latter part after routine that kind of speaks more towards like the state plan and the vision for for what the committee is hoping to accomplish. In the the transition that we went through here recently, it it was. 57 00:15:37.139 --> 00:15:58.339 Splitting it apart, we, we weren't able to come up with a lot of like really solid tangible things on the, the broader state plan. So some of like the bigger picture items that we'll talk about, which, you know, generally in all of these you're looking at what your outputs are and what your outcomes are. 58 00:15:58.339 --> 00:16:18.339 And, it's helpful if those are numeric, specific, measurable, those types of things, but I figured, you know, the thing to do would probably be to go through the routine, make sure the routine activities are still applicable, identify, and it, you know, just confirm. 59 00:16:18.339 --> 00:16:40.119 The, the timeline for them, who's responsible for them. If we feel like there's additional routine items that are being missed, go through that and then start working on thinking about like what some of our, bigger state planned iterations might be. Does that sound good? 60 00:16:40.119 --> 00:16:47.198 Okay, that sounds good to me. Thanks. 61 00:16:47.198 --> 00:16:48.706 You're good. 62 00:16:48.706 --> 00:17:03.43 Okay. Okay, good. Good. I'm on screen so I don't see the head nods, but I do have the spreadsheet pulled up, so yeah, let's go ahead with that plan. 63 00:17:03.43 --> 00:17:19.649 Okay. All right, so at at the very top of the spreadsheet is kind of the core item of scheduling the quarterly committee call that is gen generally the communications committee chair. 64 00:17:19.649 --> 00:17:39.963 That that's the type of thing that like it can be the chair that calls it. I'm happy to support the chair. Does, does that make sense as we continue forward that we do that? Would you like that to say committee chair/staff? What, what, what is your preference, Rebecca? 65 00:17:39.963 --> 00:17:49.666 I I think committee chair/staff is good. It needs to be coordinated and we need to work together with that. 66 00:17:49.666 --> 00:18:07.799 Very good. Okay. All right, so this is an older plan. The the date on the when for that was 1010 2025, which was, you know, a little while ago. For the when. 67 00:18:07.799 --> 00:18:29.766 Candice, are you there or other people who have gone through similar processes? Do we, for that date, are we putting like that saying 1010 2025 schedule quarterly committee call, but wouldn't you just put quarterly? Because there'd be numerous of. 68 00:18:29.766 --> 00:18:40.420 Those right? I don't, my thought is I think when it says when, I'm not sure that that is when the meetings are. I think that's when do you plan to have them all scheduled by? 69 00:18:40.420 --> 00:18:54.365 I think, right? So it's like at what point do you feel like you and Rebecca could sit down and say, here are the committee calls for the next year. I think that's how I've interpreted that way. It's like, when will the task be completed? 70 00:18:54.365 --> 00:19:04.01 Yeah, that's why I interpreted as well Nathan. Yeah it's it's like a, kind of like a deadline for us to put in our calendars and our planners or whatever. 71 00:19:04.01 --> 00:19:25.83 Actually happens, yeah. That makes so much sense. Re Rebecca is is there a time when you'd like to or or like a, a time you'd like to set for that by that point, you know, we can like sit down, kind of talk about the outlay for the rest of the year in the meetings? 72 00:19:25.83 --> 00:19:35.645 Why don't we say we're almost into July? Why don't we say, 1 August? Does that work? Yep. 73 00:19:35.645 --> 00:19:41.969 That works for me. Okay, with this 1st 2020 oh. 74 00:19:41.969 --> 00:20:01.969 26. All right. Committee holds quarterly status status. There we go. Okay, that's the 1st item. Second item notes of volunteer tennessee staff to increase presence using social media. 75 00:20:01.969 --> 00:20:11.759 Yeah and other outlets. 76 00:20:11.759 --> 00:20:31.759 Staff ongoing. What I will say is that, part of my job is to make social media posts and to create content for social media, so that's gonna happen. There is a, a a comment attached to this that Latifa made, and it was just a. 77 00:20:31.759 --> 00:20:58.219 Recommendation of reducing staff dependent activities and I'm guessing the thought around that is, because this is kind of, you know, it's it's good for staff to be supporting the committee in this way, but also for this plan, you know, it really centers the, the committee itself. So things that, you know, things that are more in the purview and the activities of like what the. 78 00:20:58.219 --> 00:21:18.479 City is doing is a recommendation that was made. But I mean all all of that to say, you know, volunteer tennessee staff to increase presence using social media and other outlets, ongoing. The output is a consistent social media posts. 79 00:21:18.479 --> 00:21:38.479 An increase bill of visibility and communications. So that's gonna happen. I I'm I'm currently I have a spreadsheet and I'm generally doing, you know, three to five posts a week on multiple platforms and I'm I'm. 80 00:21:38.479 --> 00:21:53.729 Working to generate content that goes both in newsletters and social media and other areas. So there's like, the the ramp up is happening and it's starting to get into a pretty consistent place. And so. 81 00:21:53.729 --> 00:22:13.500 That can be a goal, but, but maybe some piece of thinking about how, like we set goals for maybe the committee or like other con contributions, like maybe how this committee feeds into that process. 82 00:22:13.500 --> 00:22:15.746 I will say this. Can you hear me? 83 00:22:15.746 --> 00:22:16.862 Yes. 84 00:22:16.862 --> 00:22:33.599 Yeah, so I mean at the very least I'm I get the posts and at the very least like the posts and ideally make a comment on the post. Now because I'm a nonprofit I can't share so much, but I participate that way. So at the very least. 85 00:22:33.599 --> 00:22:53.599 Do that. I mean that isn't hard. And then, you know, when we do a site visit, we send in photos and information and that's a great opportunity if you're doing a site visit. As we have the road show, you know, coming up, you know, any kind of like touch point where we're gathering or doing things, I mean, it just shows that we. 86 00:22:53.599 --> 00:23:06.902 They're all over the place. So, you know, Jason, could you share some other instances of ideas for what we would post? Cause I don't think everybody knows what you're looking for necessarily. 87 00:23:06.902 --> 00:23:13.123 Yeah, real quick. Nathan has his hand up. I wanna let him respond. Yep. 88 00:23:13.123 --> 00:23:33.349 Yeah, not so much a question and then go back to Amy's question, more of just a comment cause I just don't know the answer to this is I know for all of our sub grantees for, the serves platform for Tennessee serves that receive any of the Galaxy digital sub grants, part of their grant requirement is. 89 00:23:33.349 --> 00:24:00.598 Is around social media, they're required to post so many things and tag and yada yada yada yada. Does that same requirement exist for any of our other funding mechanisms? Do we know like any of the agencies that we, whether it be America dollars or volunteer center grants? I mean, do we have those same requirements? I know we just ETSU just had a volunteer center grants ended now, but I don't I don't recall that we had that requirement. And that seems like pretty low hanging fruit to me. 90 00:24:00.598 --> 00:24:23.638 Yeah, from my understanding, the requirements for America are that there is a volunteer Tennessee logo on their website. I I know that is one. They have a window cling that notes that they're a funded program by volunteer Tennessee. I'm not certain about whether they have like a, like certain number of posts that they have to make or in some. 91 00:24:23.638 --> 00:24:51.989 Yeah, the serve, so the the serve recipients I'm pretty sure if they receive a sub lessons from us are required to so many times per year or annually, and it's not much, it's like two or three, are required to actually make a post on their socials and tag that I think says something along the lines of like, we are a funded initiative of volunteer tennessee. Here's an image, and like the language is kind of black and white. I feel like that's a requirement or something similar to that, but again that seems like little low hanging fruit. 92 00:24:51.989 --> 00:25:02.938 In terms of getting our other agencies that maybe have a bigger following and in their communities to kind of funnel people to us a little bit as opposed to the reverse, right? We can post a lot, but if nobody's following us. 93 00:25:02.938 --> 00:25:05.759 Right, so it's like we gotta get more people following us. 94 00:25:05.759 --> 00:25:11.806 So I'm just throwing that out there something to think about. Again, I don't don't know if it's worth it, but something to think about. 95 00:25:11.806 --> 00:25:16.422 Yeah if I made on that. Oh I'm sorry go ahead Scott. 96 00:25:16.422 --> 00:25:18.584 Oh, NO NO, go ahead nestor. You got it. 97 00:25:18.584 --> 00:25:49.849 Yeah, and and I want to share I've been here for over two and a half years and Nathan, good to see you. Gotta share that since the two and a half years I have seen more posts than ever about VTC. And I repost and like miss Amy said, yeah, he's right. Cause I know it's in the state tN.gov. I've seen it because it's next to our Department of labor, and we go there but I think I wanna just encourage you to continue to do that because it's gonna, it's gonna take a little bit for VTC it'll take a good. 98 00:25:49.849 --> 00:26:09.849 Have a good year, two years for it to become where folks can just naturally see it and view it. But continue it because I, you know, you're using LinkedIn tremendously and that's where we, we, we gave the same thing fa Facebook, so I just want to say, hey, keep up the good work. I've seen a lot more traction on it lately than ever before, so. 99 00:26:09.849 --> 00:26:11.45 Thank you. 100 00:26:11.45 --> 00:26:12.702 And he. 101 00:26:12.702 --> 00:26:29.883 I just wanted to mention that when we have any kind of public facing thing, I mean, it'd be nice to have a QR code to our, to, to add So it's a real quick thing that could add us to follow us. Just a suggestion. 102 00:26:29.883 --> 00:27:09.864 At our last commission meeting, we did a QR code for like a feedback that that me and Candice were looking for for like how, how we could get out in the community and the things to be present at. So carrying that forward, that's yeah, that's a good idea for the is your hands still did you have something Amy? Or is it ok Rebecca were you gonna say something? 103 00:27:09.864 --> 00:27:20.764 Oh, NO. No, I'm good. Thank you. Just make it good discussion and good feedback, good commentary, I think. Thank you all. Yeah. 104 00:27:20.764 --> 00:27:39.619 Continuing through, so there's the general, you know, maintaining an active social media presence. I I will update that I I've had some conversations with Jim in terms of like how to do that and how to do that well and I think, I think a mistake is over extending. 105 00:27:39.619 --> 00:27:59.619 Like trying to do strong presences in every single one especially when you have like limited staff capacity. So we we have opted out of the Twitter account. There wasn't really any content being posted there anyways, and have really focused in on the Facebook, the LinkedIn and the. 106 00:27:59.619 --> 00:28:25.829 Instagram and just kind of choosing those three as like they're reaching a broad audience and just working on building those up in meaningful ways just to update you on that yeah you had mentioned volunteer Tennesseek staff and commission engaging with the posts, and that is item two two in the. 107 00:28:25.829 --> 00:28:45.829 Plan. Every commissioner likes shares comments is the output goal and the outcome I think is probably just about generally increasing awareness. I, I do consistently see some people that will share the posts or they'll boost the posts. 108 00:28:45.829 --> 00:29:12.89 James, who's newer to the commission, he's he's really good at like resharing and circulating it and getting it boosted. It it would probably there there's there's an item just down from that. The next one is training the commission on supporting these initiatives. It it might be worth at some point having our committee. 109 00:29:12.89 --> 00:29:32.89 Represent like these specific goals so that people are are aware or like reminded of like hey please share the post or do do whatever the kinds of things that require the broader engagement to have because otherwise, you know, people might appreciate it, but they might not be actively thinking like, oh, as part of my role, this is a way I can. 110 00:29:32.89 --> 00:29:52.99 Easily contribute low hanging fruit. Commission and staff engage ongoing train commission members on supporting, ok, so going into the training the commission members and supporting volunteer tennessee, social media posts, there's a hold branding community. 111 00:29:52.99 --> 00:30:13.866 Applications training or webinar for programs? Candice, is that the, the socials, like the marketing training for, when you say programs, is that like for America specifically? So is that like the comms training that I'm doing coming up for, the Americap programs you think? 112 00:30:13.866 --> 00:30:38.539 I think initially it probably was Americaps. We just have so much content about all the great things that they did and the way that the commission interacts with the programs. So but I think that it could get creative, right? But I think initially the, and, and Nathan may can speak more to this at when he was the interim. 113 00:30:38.539 --> 00:30:48.342 Commission share for communications, but I think that the thought process was Americap, but we have space to be creative. Okay. 114 00:30:48.342 --> 00:31:07.109 Yes. She is correct. Yeah, NO. Yeah I I think initially, I think we thought maybe it was happening well with America and I think there's opportunity to think about all of the other initiatives that I think we're also funding or partnering on that I think perhaps don't get the same level of. 115 00:31:07.109 --> 00:31:27.109 Direct hands on support in the communication space. It's like how do we, you know, is there a, are we doing anything with cert programs? I don't know, are we doing anything like that with all of the grant recipients from volunteer central grants? I don't know. And again those are I don't know questions, but I think is there an opportunity to do that across programs or. 116 00:31:27.109 --> 00:31:28.482 Initiatives. 117 00:31:28.482 --> 00:31:47.989 And then I think also just to add a, another layer is allowing the other commissions to know where we are on social media. I think that, you know, sometimes we sort of fall directly to Facebook and that's it or we fall directly to LinkedIn and that's it. So maybe a part of that training is making sure. 118 00:31:47.989 --> 00:32:11.196 That the commission, if they're able to know where we are, the kinds of things that we're posting and maybe what to, what to expect in the, in the future, just saying that, hey, small things like that you can comment an emoji under a post. You don't have to write a whole lot, but I think it probably is, is that as, as well. Just letting them know. 119 00:32:11.196 --> 00:32:29.639 So that, that, that feels more like internal, so, you know, two, four is, promoting prominent display. Okay NO NO, this is the two three and that's whole branding communication training for programs. Should we. 120 00:32:29.639 --> 00:32:46.709 Should we come up with, let me make sure that there's not another item for it, support day on the hill, promote GBSA, ok. Do, do we want to just put it in there that like at, like, do we need to. 121 00:32:46.709 --> 00:33:07.267 Set a like a goal for how often we remind the the commission broadly or like how we remind the commission about the the resources, the, the avenues, the pages, the, the ways that they can support comms. 122 00:33:07.267 --> 00:33:40.227 I echo what Candace stated, I think an annual basis, I think the retreat makes the most sense. I think we've kind of viewed the retreat as like a, as the start/end of each year, you know, even though it's in the middle of the fall, it's kind of like a, it's kind of how we measure things, right? Retreat to retreat, so I think it makes sense kind of on our front and the back end to intentionally and I don't know if that's 5 min or 30 min. I don't know, right? But I think that makes sense and it's consistent and could be replicable, right? If we just say every retreat we're gonna do this, so agree with Candace. Thank you. 123 00:33:40.227 --> 00:33:43.578 Yeah. That's usually that that's fall, right? 124 00:33:43.578 --> 00:33:45.145 Right. Yeah. 125 00:33:45.145 --> 00:33:52.641 Yeah, I think this year though it's 22 October 23rd, something around those dates? 126 00:33:52.641 --> 00:33:56.06 Oh, ok. October. 127 00:33:56.06 --> 00:33:59.744 Yeah, it's the Memphis I'll I'll put the exact date in the in the chat. 128 00:34:02.369 --> 00:34:20.159 Fabulous. Are you alright if I add a2222 so two three is the whole branding comms training for programs and then maybe add like another one between two three and two four. 129 00:34:20.159 --> 00:34:39.209 That's like at the annual retreat providing an update to the commission. So that's like the inward facing piece. And that could be, like staff and commissioners. 130 00:34:39.209 --> 00:34:58.799 Okay, the product A Comms training for commission. 131 00:34:58.799 --> 00:35:15.269 And then the outcome is oh Tom's training for mission and then the outcome is just I would say maybe. 132 00:35:15.269 --> 00:35:31.79 Yeah, in some ways like the far off outcome is kind of the better public awareness, but I think that the reason you do the training is so that the commission members are more aware of how they can support communications. 133 00:35:31.79 --> 00:35:54.359 Okay, gosh time flies when you get into a spreadsheet document. Okay. 134 00:35:54.359 --> 00:36:09.779 Time check, we do have about 15 min. There are NO public comments that were submitted and there's NO one that's physically at the tower, so we have the full 15 to keep going and I'm just gonna keep moving us along. 135 00:36:09.779 --> 00:36:27.989 What does this say? Is it missing something. 136 00:36:27.989 --> 00:36:49.379 For retreat coms update two four promote volunteer tennessee in Americap brand through requirements that programs receive mean funding for volunteer tennessee, prominently display logos on website and that currently notes. 137 00:36:49.379 --> 00:37:13.20 So, so that kind of speaks towards the requirement that we do have on the programs that they do the display of the logo and that it is on the website. It currently says the committee chair is their responsible party for that. Does that, does that seem right or does that, that seems more like a thing staff would check for compliance or. 138 00:37:13.20 --> 00:37:41.726 Right, I would think so. I mean that's We we noted it, I mean it's on our form when we do our site visits, but in terms of like on the list of requirements that Americaps agent programs get, it's already on their list. So I think it's staff with the added caveat that when we do our commissioner site visits, that's one of the questions were asked on the form is, did you see a cling? Yeah. But yeah, I think on the front end it's really a part of the compliance stuff which the staff does. 139 00:37:41.726 --> 00:38:02.89 Okay display it today social media. Promote volunteer tennessee in Americap brand through requirements that they do that and social media presence. Okay, it. 140 00:38:02.89 --> 00:38:20.670 It does say, share two Americap posts per month. So I guess this is really specifically looking at how to promote the Americap brand. I guess that's just saying that. 141 00:38:20.670 --> 00:38:37.380 I get the impression that this is saying that volunteer Tennessee is part of our social media strategy will post two times a month minimum about America Corps probably more so than like America funded programs will post. 142 00:38:37.380 --> 00:38:57.380 Twice a month. That that that would make sense, so yeah it's probably us share two Americap posts per month and and the language of share to America posts, do we want to. 143 00:38:57.380 --> 00:39:19.580 Maintain that in terms of like is the content we're looking to put onto our socials? Is it shared content or are we looking to generate content? To give some context, every month, there's usually a program highlight that Lizzie will put together and I'll put into the newsletter that could easily become. 144 00:39:19.580 --> 00:39:40.500 A post. So there, there is opportunities to create like a unique post or unique content that's not just like shared, you know, using the language of sharing versus new content, share to America posts per month. Maybe maybe maybe that's the intent, maybe it's flexible. 145 00:39:40.500 --> 00:40:04.830 Yeah Okay now we're gonna move on to the tennessee. What's next in our list is the tennessee conference on volunteerism and service learning and the GBSA secure sponsors for that. That's been a goal of this committee in the past. 146 00:40:04.830 --> 00:40:25.861 Commissioners, the deadline for that last time around was September December 2025. Candice, would, would you say that's a timeline that makes sense in terms of like when we need the money by? I feel like when we talked, you. 147 00:40:25.861 --> 00:40:29.817 So Jason, I accept money 365 days a year. 148 00:40:33.284 --> 00:41:02.60 You know, I'm just gonna put it out there, but it does help, it does help to know by December so that we know how to promote them within the conference itself. So their logos, their promotion on our website, you know, the different things like that cause we we want to recognize that the, you know, whomever the the gracious person or company is has given us money. So for that. 149 00:41:02.60 --> 00:41:29.858 I would say that December is typically a good time so that we can promote and have their things on our logos and pages. But sometimes they will pledge it and we may not, and this is just for, for us. Sometimes they pledge it and it takes a little while for the administration and the processing, which is fine, but we I, it would make our lives a lot easier if we're able to have it by December 31 so that we can get them in print on our websites and in our social media. 150 00:41:29.858 --> 00:41:33.726 Okay. I, I think Amy, did you have your hand up 1st? 151 00:41:33.726 --> 00:42:02.820 Yeah, it's me again. We I think we had partnered with strategic partnerships on this. I mean, it wasn't just communications. We were I mean if that's changed, let us know. And then the other thing is, you know, we, it's important to keep bringing up the commissioners to donate, do something, your mileage something, you know, I mean, all of it helps, especially if they can do friends. 152 00:42:02.820 --> 00:42:25.505 And, and, and I think every meeting we should, promote participation. We don't give them a minimum a maximum, a minimum, you know, we a minimum amount is $1, but I mean, to show some commitment from the commission to help too, is what I'm saying. 153 00:42:25.505 --> 00:42:40.550 And if I can caveat on her yes, as proxy for the commissioner, if you guys don't remind me, I'm not going and I know it's I give $35 a year, please remind me, I will do it. I don't I don't ask for it back, I don't put it back. It's just. 154 00:42:40.550 --> 00:42:53.187 It's a donation to the team that I I support. So yes, totally please remind me. And if you have to do it every quarter or every, I, I promise you everybody will appreciate that. 155 00:42:53.187 --> 00:43:08.545 It's I have just a quick question. Sorry to jump in in front of you, Nathan, but does the board development committee keep tabs of that or is that something here or is there like a tab center for that? 156 00:43:08.545 --> 00:43:35.301 That that's that's a good question. And and whether that, that, that lives with like is is the funding by the board members a comms issue or or maybe I mean everything is a comms issue, right? But like, but, but like in terms of the board development committee, it seems like, you know, main maintaining those internal expectations would at least in part live with them. Okay. 157 00:43:35.301 --> 00:43:42.930 If I can, I I was gonna say basically everything you all said. I think my question is. 158 00:43:42.930 --> 00:44:02.930 I think Amy is right. I feel like this is a topic I know it's in, so financial stuff in kind and direct financial and in kind support is in our strategic plan for strategic partners or state plan. It's also in your alls. I think it is also in board development. 159 00:44:02.930 --> 00:44:22.930 Development. So what I think probably needs to happen from my lands, and I had this on my notes for me to bring up during our strategic partnerships committee meeting here in like 7 min, but I'll bring it up here, is I feel like offline, it is one of those things that touches everything, right? It's like you're talking about commissioners giving, you're also. 160 00:44:22.930 --> 00:44:56.360 You're talking about sponsorships for specific initiatives like GBSA in the conference, but you're also talking about sponsorships more broadly, like we just want some donor dollars. We don't care where they go, right? So part of me is wondering is there value in creating offline separate from a committee, and this is probably a conversation with you, Candice, but like, is there truly like a volunteer tennessee commission broadly fundraising plan that clearly outlies, here's who's responsible for what, how, what are the processes and procedures? I know one of the conversations we've been having a lot. 161 00:44:56.360 --> 00:45:12.966 Lot is what is us, what is friends? Like I feel like there's so many nuanced pieces to this and we're probably leaving stuff on the table because it's, we've not packaged it, right? We gotta figure out how to So I that that would be my thoughts on that and I'm sure Candace has thoughts. 162 00:45:12.966 --> 00:45:20.59 I do, I do, but in the sake of time, I am going to go back on mute. 163 00:45:20.59 --> 00:45:26.10 One thing I was gonna say real quick that's kind of unique to our. 164 00:45:26.10 --> 00:45:46.10 Committee is that you know there's there's different components to it, but like storytelling around the funds that are raised by board giving could be meaningful in terms of understanding what, what are, what does board giving mean? Like what does board giving because it's like you need to give so that we can. 165 00:45:46.10 --> 00:46:11.510 Show that we're a hundred percent board giving, but what are they giving to? Does that money fund Americap programs? Does it, does it help with the conference? But like if there was maybe some way to like tie the like like what the impact of those dollars might be or like maybe what the aspiration of the dollars could be if it was like, ok, we would like this to kind of come together to help pay for. 166 00:46:11.510 --> 00:46:31.860 For something at GBSA, it's you know tying it back to this plan. Like if it was like a GVSA tie in, then people would, it wouldn't just be like, please give some arbitrary amount of money because we need to like, we want to be able to say that you all give beyond wanting that. Maybe if there was like a. 167 00:46:31.860 --> 00:46:58.47 A goal that could be connected to a story about how like, you know, the collective giving of the board resulted and maybe providing for a scholarship for someone to attend the tennessee conference on volunteerism and service learning or maybe you know, maybe it just how how it contributes to the the activities. Oh my gosh. I think that's a great idea. 168 00:46:58.47 --> 00:47:18.540 I think it is too. I also think it's 1156. Can I just jump in here, please? And cause obviously we're not gonna get through the entire agenda today and that's ok. I I just want to say that I appreciate. 169 00:47:18.540 --> 00:47:38.540 Everyone's time, getting on the call, the webinar, whatever you choose to call it today, and, I look forward to working with you and I look forward to our next meeting and Nathan I know you've got to jump onto another call at twelve noon in 3 min and. 170 00:47:38.540 --> 00:47:59.867 There maybe other folks in the, the virtual room or on the call that have to do something also real real soon. So is it ok with everyone if if I go ahead and bring this meeting to a close a little bit early and then we'll, we'll finish up the next meeting. Does that work? 171 00:47:59.867 --> 00:48:01.985 That's great Rebecca. Thank you. 172 00:48:01.985 --> 00:48:12.585 Yeah, I I just sense that we're kind of at a good stopping point right now and, you know, we do just have 3 min so anyhow. It's. 173 00:48:12.585 --> 00:48:17.405 All right. Okay. Everyone's giving thumbs up. Yes. 174 00:48:17.405 --> 00:48:31.681 Thank you all once again for your time, for your input, for your interest. I appreciate you and a shout out to everyone and look forward to talking to you all again soon. Thank you. 175 00:48:31.681 --> 00:48:34.904 Thank you Rebecca. Yes. 176 00:48:34.904 --> 00:48:35.904 That's right.