WEBVTT 1 "Neelam Gupta" (1115284480) 00:00:00.000 --> 00:00:13.332 Yeah, I started your recording. Yep. 2 "Greg Lyles" (2810411520) 00:00:13.332 --> 00:00:24.256 Asking item, do we need dates at this point for the quarterly schedule or? 3 "Neelam Gupta" (1115284480) 00:00:24.256 --> 00:00:38.075 I, I think we do yes or NO. Isn't that Jim? Jim is here, yeah? Okay. Did we do that or did we not do that? I think this is just the routine stuff. 4 "Jim Snell" (2440171776) 00:00:38.075 --> 00:00:43.260 Yeah, I mean you can you can put in the. 5 "Jim Snell" (2440171776) 00:00:43.260 --> 00:00:59.896 In the other column that says date completed or the actually the when column, you can put in, today's date, but then next time you'd update it to the next committee meeting. 6 "Neelam Gupta" (1115284480) 00:00:59.896 --> 00:01:01.531 04:24. 7 "Jim Snell" (2440171776) 00:01:01.531 --> 00:01:04.800 Keep track. 8 "Greg Lyles" (2810411520) 00:01:04.800 --> 00:01:06.119 Okay. 9 "Jim Snell" (2440171776) 00:01:06.119 --> 00:01:16.138 I mean that really the point is that the committee meets, so it's you know as long as the committee's meeting, it's not terribly important to track the date. Okay. 10 "Neelam Gupta" (1115284480) 00:01:16.959 --> 00:01:30.775 2nd one Greg is review and update 2016 executive order revision as needed. This is 2.1. 11 "Greg Lyles" (2810411520) 00:01:30.775 --> 00:01:41.494 They did, and it's still in the revision stage or did we finalize that as a commission? 12 "Jim Snell" (2440171776) 00:01:41.494 --> 00:01:53.069 No well, the commission was never able to take take a final vote on the last set of revisions, so that. 13 "Greg Lyles" (2810411520) 00:01:53.069 --> 00:01:56.255 Let better made leaving? 14 "Jim Snell" (2440171776) 00:01:56.255 --> 00:02:12.379 I know I, well, I don't, I I don't think it's really in a play part a place where the commission can vote on it. Yeah, and I see Cherry's got her hand up, so I'll let her jump in. 15 "Neelam Gupta" (1115284480) 00:02:12.379 --> 00:02:18.118 I think you're muted Terry. 16 "Greg Lyles" (2810411520) 00:02:19.330 --> 00:02:20.957 We can hear you? 17 "Terry Silver" (2173056512) 00:02:20.957 --> 00:02:41.910 Okay, in talking with the executive committee and Jim, we might consider another revision including adding if a chair is unable to attend a meeting, an executive meeting, if there can be a design need to attend. 18 "Terry Silver" (2173056512) 00:02:41.910 --> 00:03:01.530 On on his or her behalf or we designate a co chair. So I'm kind of glad it hasn't been completely, you know, accepted. Maybe we can talk about that including that at some point. I think that would be important because our attendance is a little low, I think with our our executive committee. 19 "Terry Silver" (2173056512) 00:03:01.530 --> 00:03:10.338 Okay. Does that make sense? 20 "Greg Lyles" (2810411520) 00:03:10.338 --> 00:03:22.857 So, I mean, we need to we can put that on our committee meeting for May or not. 21 "Terry Silver" (2173056512) 00:03:22.857 --> 00:03:33.275 Well, I think it's definitely something we need to talk about and I, we do have an item on the agenda on 15 May to talk about attendance, I believe, don't we Jim? 22 "Jim Snell" (2440171776) 00:03:33.275 --> 00:04:06.118 Correct yeah ok yeah for for the committee specifically though, Greg I mean I think if if the committee wants to kind of take back up the the previous version of the bylaws revision and look at it and then also look at including what Terry was just talking about the committee can certainly do that. I think that's gonna be a bit of a longer process. 23 "Greg Lyles" (2810411520) 00:04:06.118 --> 00:04:07.838 How can I. 24 "Jim Snell" (2440171776) 00:04:07.838 --> 00:04:09.712 The the main reason that. 25 "Greg Lyles" (2810411520) 00:04:09.712 --> 00:04:12.476 The mission shelved. 26 "Jim Snell" (2440171776) 00:04:12.476 --> 00:04:32.519 The previous version was, the previous version had references to the staff and under the you know the interpretation of the finance administration lawyers, the staff are NO longer staff of the commission. 27 "Jim Snell" (2440171776) 00:04:32.519 --> 00:04:47.783 And so the commission wouldn't have any authority overstaffed, and we could just never get to a point where it the the the commission was ready to vote on it. 28 "Terry Silver" (2173056512) 00:04:51.740 --> 00:04:57.321 Jim, what do you, what would our next steps be with that document then? 29 "Jim Snell" (2440171776) 00:04:57.321 --> 00:05:26.329 Well, I I think if, if the, if the committee wants to take it back up, it can certainly do that and it could take up the, the last version that didn't get approved and start from there and and think about making revisions and changes and updates or or it, it could. 30 "Jim Snell" (2440171776) 00:05:26.329 --> 00:05:30.494 Start with the most recently approved version. 31 "Terry Silver" (2173056512) 00:05:30.494 --> 00:05:31.898 Which is the. 32 "Jim Snell" (2440171776) 00:05:31.898 --> 00:05:46.181 Vision that was approved at the commission retreat and I think it was 2023 or 2024I don't remember exactly which one it was the one that we last had in in Knoxville. 33 "Neelam Gupta" (1115284480) 00:05:46.181 --> 00:05:54.073 20 204I think. Okay. 34 "Greg Lyles" (2810411520) 00:05:54.073 --> 00:06:13.657 So I guess My question would be what would we want to have this ready for the retreat in October or is that what our goal is or yeah, I guess some timeline I guess is what I'm looking for. 35 "Jim Snell" (2440171776) 00:06:13.657 --> 00:06:39.794 I mean you you could if you the so the the bylaws revising process is takes a fair amount of time, so you you might be able to get it done and and ready for the commission to review at their treat. I I I can't say a hundred percent sure that that's a realistic timeline because I'm not really sure how long it would take. 36 "Neelam Gupta" (1115284480) 00:06:39.794 --> 00:06:42.397 The for the committee to review it. But yeah, I mean. 37 "Jim Snell" (2440171776) 00:06:42.397 --> 00:06:57.758 If you wanted to shoot for the retreat, you can certainly do that and you know if if if it's not ready by then you could just push it to the to the the following meeting in in 2027. 38 "Greg Lyles" (2810411520) 00:06:57.758 --> 00:07:22.998 So I'm looked at it and made some recommendations. Is that maybe that's what needs that's where we need to start. I don't think we need to We need to go on the recommendations of the executive committee, right? I mean, we'll start with the recommendations of the executive committee. 39 "Jim Snell" (2440171776) 00:07:22.998 --> 00:07:44.249 Yeah well the the last the last version that didn't get approved but was, was in process, I don't think the executive committee reviewed that one was just done Bye. 40 "Jim Snell" (2440171776) 00:07:44.249 --> 00:08:00.089 Okay by this by this committee, the board development committee. Okay. And that is, let's see, it looks like the last version that I see. 41 "Jim Snell" (2440171776) 00:08:00.089 --> 00:08:16.889 And our files was dated August of 2024 and the the the version that was approved most recently was approved at the. 42 "Jim Snell" (2440171776) 00:08:16.889 --> 00:08:32.836 The commission retreat in 2023. So that's the most current approved version. But again, that version that was approved in 2023 does have references to the to the staff and the commission's oversight. 43 "Greg Lyles" (2810411520) 00:08:32.836 --> 00:08:37.974 Responsibilities of the staff. Oh. 44 "Jim Snell" (2440171776) 00:08:37.974 --> 00:08:48.802 I mean as follow up the staff staff can send that version from August of 2024, and that could be the starting. 45 "Greg Lyles" (2810411520) 00:08:48.802 --> 00:08:51.138 Point and the committee memb. 46 "Jim Snell" (2440171776) 00:08:51.138 --> 00:09:10.080 Can take a look at it and and discuss well what we can do is we can we can send the currently approved version from 2023 and then the last edit from 2024 of August of 2024 and the the committee can. 47 "Greg Lyles" (2810411520) 00:09:10.080 --> 00:09:11.740 Want to compare and contract. 48 "Jim Snell" (2440171776) 00:09:11.740 --> 00:09:17.080 Asked and and decide where to go from there. 49 "Greg Lyles" (2810411520) 00:09:17.080 --> 00:09:21.179 I'm sorry Kerry. 50 "Terry Silver" (2173056512) 00:09:21.179 --> 00:09:28.586 No, Jim covered it. I'm good, thank you. 51 "Greg Lyles" (2810411520) 00:09:28.586 --> 00:09:34.016 Okay. What else on there, ok. 52 "Neelam Gupta" (1115284480) 00:09:34.016 --> 00:09:45.719 So, so now after bylaws, we have orientation conduct orientation, assignment towards to new commission members. 53 "Neelam Gupta" (1115284480) 00:09:45.719 --> 00:10:05.719 That is 3.2 3.3 is Jim Puts commission handbook files on on cloud. We don't have one cloud anymore. Review restructure and update commission handbook. So it talks about the orientation and the handbook review and restructure inputting. 54 "Neelam Gupta" (1115284480) 00:10:05.719 --> 00:10:11.939 And work online. Okay. 55 "Greg Lyles" (2810411520) 00:10:13.378 --> 00:10:23.795 So. 56 "Jim Snell" (2440171776) 00:10:28.355 --> 00:10:29.118 Okay. 57 "Neelam Gupta" (1115284480) 00:10:29.118 --> 00:10:42.230 I don't know if Handbook online long time ago, there was one board member who was working on it, but after that I don't know. Greg I'm sorry I I didn't I didn't quite catch your. 58 "Jim Snell" (2440171776) 00:10:42.230 --> 00:10:44.094 Your question. 59 "Greg Lyles" (2810411520) 00:10:44.094 --> 00:10:55.131 Is there work still to be done on this process of doing the online handbook or wherever they are with? 60 "Jim Snell" (2440171776) 00:10:55.131 --> 00:11:21.878 Well, the, the handbook has been available online and you know staff updated kinda on an annual basis primarily to include the any any changes in the commission member list and contact information. So we we do that. 61 "Jim Snell" (2440171776) 00:11:21.878 --> 00:11:32.902 Sorry, I'm trying to read the, what's in the plan, but it's a little bit small. 62 "Jim Snell" (2440171776) 00:11:35.933 --> 00:11:55.557 So, so I think if the if the committee wants to, and, and Neelam, is this the, is this the version of the plan from the most recent retreat? 63 "Neelam Gupta" (1115284480) 00:11:55.557 --> 00:12:05.719 That is the one that 2628 2628, the version that I just had just the part of VDC. 64 "Jim Snell" (2440171776) 00:12:05.719 --> 00:12:11.360 I'm I mean the the plan that you're, you're displaying on the, on the screen. 65 "Neelam Gupta" (1115284480) 00:12:11.360 --> 00:12:15.257 Yeah, that is the one that's the most recent that I was able to find. 66 "Jim Snell" (2440171776) 00:12:15.257 --> 00:12:42.209 Well, so the part part part of the issue is what what was in the notes for from the retreat this past retreat? There were only notes from the state plan part of this annual plan. That's why everything in this is in italics is because that I didn't have any notes from the retreat about. 67 "Jim Snell" (2440171776) 00:12:42.209 --> 00:12:57.569 What the committee wanted to do about these things. So this, all of this is essentially just copied and pasted from 2025, but I I don't know if the committee reviewed this stuff at the. 68 "Jim Snell" (2440171776) 00:12:57.569 --> 00:13:14.939 Last retreat in order to make any updates again cause all all I have from in terms of documentation is, is just the stuff about the the state plan, which is. 69 "Jim Snell" (2440171776) 00:13:14.939 --> 00:13:35.780 I think on maybe the next page or the page after that So I don't I don't know if anybody remembers whether or not the committee reviewed all these things because the the the stuff that's on the screen right now is just kind of the routine stuff. 70 "Neelam Gupta" (1115284480) 00:13:35.780 --> 00:13:38.721 That the committee does. 71 "Jim Snell" (2440171776) 00:13:38.721 --> 00:14:05.369 From year to year, and then I think on the following pages is the, yeah, keep going Neil. Yeah, that's the part now that gets into the actual state plan and the things that the committee talked about doing for the state plan as a committee, and you you can see the things there's several things that need to be kind of filled in. 72 "Jim Snell" (2440171776) 00:14:05.369 --> 00:14:24.989 But the stuff above it, I couldn't find anything to show that there were any changes or updates to that other part. Okay. So I, I think so one, one of the things the committee might want to consider doing is. 73 "Jim Snell" (2440171776) 00:14:24.989 --> 00:14:48.856 Like reviewing that stuff that's above that's in italics and deciding whether or not you wanna keep all the different things that are in there and and if not delete the things that you don't want to keep and then if you want to keep things update them to make sure that they're, they reflect what you want to do for, for the current year. 74 "Greg Lyles" (2810411520) 00:14:48.856 --> 00:14:54.659 So my question is, is that something we can do at our main meeting? 75 "Jim Snell" (2440171776) 00:14:54.659 --> 00:15:20.770 Well, we're not gonna have breakout time at the May meeting. The the the the committees will have an opportunity to to do brief reports, but there there's quite a few votes that need to happen and quite a few discussions that the entire commission needs to be involved in. So we we won't have breakout time. 76 "Neelam Gupta" (1115284480) 00:15:20.770 --> 00:15:23.410 Okay. 77 "Jim Snell" (2440171776) 00:15:23.410 --> 00:15:41.669 So, so my recommendation is one for for this meeting, one is to make sure that we we leave enough time to have the discussion about the vice chair and then public comment, but. 78 "Jim Snell" (2440171776) 00:15:41.669 --> 00:16:01.669 What you could do is Neelam, if you could scroll back up to the annual plan part, and Greg and Yvonne I don't know how comfortable you feel with just two of you being on on the call today of making decisions about this, but you could start just going through. 79 "Jim Snell" (2440171776) 00:16:01.669 --> 00:16:23.198 And talking about what whether or not those listed activities are things that you want to keep because again this is just copied and pasted from 2005, but doesn't really necessarily reflect what you wanted to do for 2006 or 2026. Gotcha. 80 "Greg Lyles" (2810411520) 00:16:23.198 --> 00:16:31.198 Yvonne, what are your thoughts? 81 "Evon Wood" (650564096) 00:16:31.198 --> 00:16:43.414 I don't know. Jim, you'll have to tell me, I don't know if we have time today to go through that or if that's something that we need to give the committee as a whole a deadline. 82 "Greg Lyles" (2810411520) 00:16:43.414 --> 00:16:47.577 To give their input back to Greg. What do you think? 83 "Jim Snell" (2440171776) 00:16:47.577 --> 00:17:22.339 Yeah, I mean, I, I don't think you've got enough time to go through the whole thing because it's I think it's what 333 pages worth of stuff. Okay. So I don't think you've really got enough time to go through the whole thing I mean you could start on it and without, without necessarily making decisions for the entire committee, you and Greg could say, yeah, we think this is a good thing or or or NO, we, we, we think we need to propose deleting this. So we could just go through and until we get. 84 "Jim Snell" (2440171776) 00:17:22.339 --> 00:17:38.189 Where we've got maybe about 20 min left, and, and then you could stop and then go to the other business. And what we could do for the purposes of this document, kind of on that left hand side, we could. 85 "Jim Snell" (2440171776) 00:17:38.189 --> 00:18:02.935 Highlight things, like if there's things you think the commi the committee needs to think about deleting, we can just highlight it in yellow for right now and then send it out to the full committee and say, hey, here, here are the things that, that the small group talked about potentially deleting for 2026 and get people's input on it. 86 "Greg Lyles" (2810411520) 00:18:02.935 --> 00:18:22.614 Okay, alright, we can start. Let's see how far we can get just like I said I gotta be back inside and two, so we need to have time to talk about the vice chair information. 87 "Neelam Gupta" (1115284480) 00:18:22.614 --> 00:18:43.235 Do you want me to read it to you? I know you said. Yeah, I can't. You can't see it. Okay, so you want me to start with three then? Because I think we talked about, orientation. 88 "Greg Lyles" (2810411520) 00:18:43.235 --> 00:18:44.799 Right. 89 "Neelam Gupta" (1115284480) 00:18:44.799 --> 00:19:03.306 And go down a little bit. Yeah, applicants committee time. Oh, so so this also talks about the request each commission member to ask at least one applicant to apply. 90 "Jim Snell" (2440171776) 00:19:03.306 --> 00:19:23.639 Yeah, sorry Neelam I I think I think we need to go back to the hand handbook piece because there's that one the the on cloud language needs to be updated. But two, there's a add piece in handbook for DEI and that's just not. 91 "Neelam Gupta" (1115284480) 00:19:23.639 --> 00:19:25.614 Not to be deleted, yeah. 92 "Jim Snell" (2440171776) 00:19:25.614 --> 00:19:27.713 So I would highlight that. 93 "Greg Lyles" (2810411520) 00:19:27.713 --> 00:19:30.337 That particular cell has a. 94 "Jim Snell" (2440171776) 00:19:30.337 --> 00:19:32.052 Something that might need to be. 95 "Greg Lyles" (2810411520) 00:19:32.052 --> 00:19:33.335 What that. 96 "Jim Snell" (2440171776) 00:19:33.335 --> 00:19:38.078 That maybe the wording gets changed or something. Right. 97 "Neelam Gupta" (1115284480) 00:19:38.078 --> 00:19:47.557 Okay, thank you. Thank you Jim. Alright, so, so we can highlight that one in yellow then? 98 "Jim Snell" (2440171776) 00:19:47.557 --> 00:19:50.197 Yeah, I don't know who's controlling the screen. 99 "Neelam Gupta" (1115284480) 00:19:50.197 --> 00:19:53.498 I think Anthony's controlling the screen, so. 100 "Jim Snell" (2440171776) 00:19:53.498 --> 00:20:10.178 Yeah, so it's the it's the line right below that Anthony, yeah, the one that has DEI in it that I mean because I think review, restructure, and update the handbook is is fine. I don't I don't think that's gonna cause any problems specifically that DEI piece. 101 "Neelam Gupta" (1115284480) 00:20:10.178 --> 00:20:13.018 Okay, if you can go down Anthony for me, please. 102 "Jim Snell" (2440171776) 00:20:13.018 --> 00:20:15.012 I'm sorry Terry has. 103 "Neelam Gupta" (1115284480) 00:20:15.012 --> 00:20:16.256 Your hand up. Well, sorry. 104 "Terry Silver" (2173056512) 00:20:16.256 --> 00:20:44.317 That's ok. Up, up above where it says mentors, assignment mentors to new commission members. I don't know if we've done that. I think it's a great idea but I w I wonder if what we wanna do about that and if we want to keep it maybe assign a specific time of the year when, when that's actually done. 105 "Greg Lyles" (2810411520) 00:20:44.317 --> 00:20:49.441 I, I think we need to keep it for sure. I agree. 106 "Terry Silver" (2173056512) 00:20:49.441 --> 00:20:57.316 And of course, there's there's there's not a specific time of the year when we get like new new new members, right, Jim? 107 "Jim Snell" (2440171776) 00:20:57.316 --> 00:21:21.659 No, unfortunately, although we do have a group of new members right now because we have in addition to Terry getting her reappointment, we got two new appointments at the kind of around the same time. And then we'll, we'll also have a new at least one new ex officio member. 108 "Jim Snell" (2440171776) 00:21:21.659 --> 00:21:49.640 So, and we also have openings for a couple other ex officios. So we we should have, you know, three to five people kind of right around nowish that if you want to do the mentor program, certainly now would be a good time to be thinking about it. Not, not, not that you have to go into depth at this meeting, but if you want to do that now's a good time. 109 "Greg Lyles" (2810411520) 00:21:51.236 --> 00:21:56.416 Yeah, I think that's something we need to keep as well. All right. 110 "Neelam Gupta" (1115284480) 00:21:56.416 --> 00:22:05.015 So, so Jim, it does say that Jim ports commission handbook files on on cloud. Do we have on cloud now? 111 "Jim Snell" (2440171776) 00:22:05.015 --> 00:22:17.459 No, we're not using on cloud anymore. I'm not really sure what I think maybe the purpose of that was so that the committee could access it to review. 112 "Jim Snell" (2440171776) 00:22:17.459 --> 00:22:34.619 And propose changes and make edits and that kind of thing. So, if, if that is the purpose of that one, then what we could do instead is we could. 113 "Jim Snell" (2440171776) 00:22:34.619 --> 00:22:58.236 Put the files on SharePoint and then make those available to the committee so that the committee could go in and and review the handbook and make suggestions and edits and and they could do that right in the documents and we could track changes and see what everybody says about potential changes. 114 "Neelam Gupta" (1115284480) 00:22:58.236 --> 00:23:25.889 Okay, well, that's great. All right, so I'm gonna go down applicants. Anthony, if you can just put a little bit more left, I think it's missing four, is it 4.1? Yeah. 4.1 applicants request each commission member to ask at least one person to apply, and that is kind of more table at the conference. 115 "Neelam Gupta" (1115284480) 00:23:25.889 --> 00:23:51.096 That we do every year. So organize and distribute applications, review and rank applications. That's normally we do at the retreat. So Greg now it's to you what you want to say about that? 116 "Neelam Gupta" (1115284480) 00:24:02.040 --> 00:24:04.377 I'm sorry I think you're. 117 "Greg Lyles" (2810411520) 00:24:04.377 --> 00:24:07.134 Which item were you referring to? 118 "Neelam Gupta" (1115284480) 00:24:07.134 --> 00:24:32.958 Each commission. 4.1 applicants yes, that, you know, we used to have a table, we still do, I think a board table at the conference where we have applications for you know whoever wants to apply for a board memberships so so I think it's asking request each commission member to ask at least one person to apply. 119 "Greg Lyles" (2810411520) 00:24:33.498 --> 00:24:39.418 In my opinion I don't know what and Terry think. 120 "Evon Wood" (650564096) 00:24:40.842 --> 00:24:44.519 For me Greg, but I think we need to keep it. 121 "Greg Lyles" (2810411520) 00:24:44.519 --> 00:24:48.596 I said, yeah. Yeah. 122 "Neelam Gupta" (1115284480) 00:24:48.596 --> 00:24:56.156 Keep ok well that's good. There's one more thing, can you go. 123 "Terry Silver" (2173056512) 00:24:56.156 --> 00:25:12.059 Back up to 3.3 or ok, because, ok, ok, 3.5. Did the co did this committee review feedback from the retreat? Have you guys already done that? 124 "Greg Lyles" (2810411520) 00:25:12.059 --> 00:25:16.380 I don't, not to my knowledge. Okay. 125 "Terry Silver" (2173056512) 00:25:16.380 --> 00:25:44.993 Okay. I I think it would be helpful if if maybe there was a time period maybe say if the retreat is in november, maybe like a month or two months after the retreat or something just just so that it's done and that we make changes if we need to make changes or we keep those, those things we need to keep. I just think that feedback's really important and I don't wanna lose it. 126 "Greg Lyles" (2810411520) 00:25:44.993 --> 00:25:47.775 Right, I would suggest within a two month. 127 "Terry Silver" (2173056512) 00:25:47.775 --> 00:26:00.841 Longer than that. Yeah. So that that probably should be on the agenda for the next board meeting. Make sure that that's done. 128 "Jim Snell" (2440171776) 00:26:00.841 --> 00:26:18.329 Yeah, and what what I can do is in addition to the other things that we've already talked about, the bylaws stuff, I can, I can also include the evaluation results from, from the retreat. We, we had. 129 "Jim Snell" (2440171776) 00:26:18.329 --> 00:26:46.300 Let's see, we had a, about twelve responses. Oh, ok. Oh, there was a 13th, but they didn't actually finish the, so, so twelve responses where people actually put in, put in stuff for the evaluation, yeah. 130 "Terry Silver" (2173056512) 00:26:46.300 --> 00:26:52.894 That that's I think that's important information to have for when we do this mentoring. 131 "Greg Lyles" (2810411520) 00:26:52.894 --> 00:26:56.697 In the orientation, we need to make sure that that the. 132 "Terry Silver" (2173056512) 00:26:56.697 --> 00:27:15.637 Commissioners understand that we need you to complete the feedback, when, when it's given and also making sure that they understand the attendance. You know, isn't it 75 % of the meetings? Is that right? 133 "Jim Snell" (2440171776) 00:27:15.637 --> 00:27:19.253 That's right. That's right. 134 "Terry Silver" (2173056512) 00:27:19.253 --> 00:27:29.535 Yeah, so I think that would be a good thing to do if who would assign the mentors? And I hate to get off track, but if we don't do it, if we don't talk about it, we won't do it. 135 "Neelam Gupta" (1115284480) 00:27:29.535 --> 00:27:34.715 Yeah, I think board development committee used to do that. 136 "Greg Lyles" (2810411520) 00:27:34.715 --> 00:27:36.739 Used to assign. 137 "Terry Silver" (2173056512) 00:27:36.739 --> 00:27:40.157 The person to the mentor to the new member? 138 "Neelam Gupta" (1115284480) 00:27:40.157 --> 00:27:48.694 Yeah and specifically in the same region that they used to do you know if it's from middle Tennesssee somebody mentor from there. 139 "Greg Lyles" (2810411520) 00:27:48.694 --> 00:27:52.858 Just how they did it in the past. 140 "Jim Snell" (2440171776) 00:27:52.858 --> 00:28:07.072 Yeah, and, and what the so the other step that the board development committee would do is they would check with other commissioners to see who was willing to be a mentor because you can't find mentors if you don't know who's is willing to. 141 "Greg Lyles" (2810411520) 00:28:07.072 --> 00:28:08.279 Right. 142 "Jim Snell" (2440171776) 00:28:08.279 --> 00:28:28.699 So I mean and and that could be, that could be a simple, a simple survey that we could send out to the commission. But verifying who wants to be a mentor and then, then the board development committee would do a little look at that and see kind of who matches up in terms of either geography or. 143 "Jim Snell" (2440171776) 00:28:28.699 --> 00:28:33.655 Skills or, you know, whatever. 144 "Greg Lyles" (2810411520) 00:28:33.655 --> 00:28:54.075 And back to the feedback, I'm wondering if somehow we I know it's on the agenda, but when we adjourn everybody's like ready to go and you said, you know, make sure you scan the QR code, but if we can make that somehow part of the meeting before we adjourn. 145 "Terry Silver" (2173056512) 00:28:54.075 --> 00:29:04.196 Yeah. All right. 146 "Greg Lyles" (2810411520) 00:29:04.196 --> 00:29:10.138 Yeah, I like. Okay. 147 "Neelam Gupta" (1115284480) 00:29:10.138 --> 00:29:40.311 All right, let's go down. I think Greg said he wants to keep the application part 4.4 .1 to four 4.4. So I'm gonna go to 5.1 interesting members discuss and recommend slate. That's what we do at the retreat. Ask potential candidates for you know different positions more than slate of officers. 148 "Greg Lyles" (2810411520) 00:29:40.311 --> 00:29:43.138 Okay, right. 149 "Neelam Gupta" (1115284480) 00:29:43.138 --> 00:29:44.913 Keep it crack. 150 "Greg Lyles" (2810411520) 00:29:44.913 --> 00:29:48.059 Oh yeah, yeah. Okay. 151 "Terry Silver" (2173056512) 00:29:48.059 --> 00:29:56.758 Do we want to add into this the the new document that we have, where they fill out an application? Yeah. 152 "Greg Lyles" (2810411520) 00:29:56.758 --> 00:30:00.037 My group. 153 "Terry Silver" (2173056512) 00:30:00.037 --> 00:30:17.081 That would be somewhere that that would be like a 5.1 A or maybe 5.2 A or something like that, wouldn't it fit there? Yeah. 154 "Jim Snell" (2440171776) 00:30:17.081 --> 00:30:19.389 But and and we can always renumber these things. 155 "Terry Silver" (2173056512) 00:30:19.389 --> 00:30:20.794 Things. 156 "Jim Snell" (2440171776) 00:30:20.794 --> 00:30:26.839 This this is from last year so we can put stuff in there and and figure out the numbering later. 157 "Terry Silver" (2173056512) 00:30:26.839 --> 00:30:29.658 Yes, yeah. 158 "Greg Lyles" (2810411520) 00:30:29.658 --> 00:30:34.236 Yeah it's more Neelam. 159 "Neelam Gupta" (1115284480) 00:30:34.236 --> 00:31:09.560 The application template Anthony I'm sorry I'm just telling you the template for application, yeah. Okay, so there is another one 6.1 commission database, review and identify commission members completing terms, order recognition items if needed, create certificates, review incentive structure, pin shirts, t shirts, all that stuff. So this is just a commission database and the recognition and all that, and their gear. 160 "Greg Lyles" (2810411520) 00:31:09.560 --> 00:31:18.298 Yeah, I mean, I think what Jim's been keeping us on track with that. I think that's what we need to keep, of course. Okay. 161 "Neelam Gupta" (1115284480) 00:31:18.298 --> 00:31:46.177 Okay, I'll just keep that then. 7.1, that's the last one on the routine, attendance records. Monitor member participation in quarterly meetings and activities and developed methods to re engage. And it has attendance records 7.1 and 7.2 is letters. What do you wanna do about that? Anthony just please keep it. 162 "Greg Lyles" (2810411520) 00:31:46.177 --> 00:31:53.370 We don't have a system in place right now to track that, do we? 163 "Jim Snell" (2440171776) 00:31:53.370 --> 00:32:12.424 I track attendance at the commission meetings, but what what the executive committee discussed was to start also tracking attendance at committee meetings as well which we don't. 164 "Neelam Gupta" (1115284480) 00:32:12.424 --> 00:32:14.450 Currently do. So we. 165 "Jim Snell" (2440171776) 00:32:14.450 --> 00:32:32.694 We'll we'll need to figure out a way to do that that's consistent across all the committees. We we haven't figured that out yet, but I do have the data for commission members at the committee sorry the full commission meetings. 166 "Greg Lyles" (2810411520) 00:32:32.694 --> 00:32:37.020 We didn't that's something we can work on, I think. 167 "Neelam Gupta" (1115284480) 00:32:37.020 --> 00:32:44.598 So that was the last routine, but now we're gonna get into. 168 "Jim Snell" (2440171776) 00:32:44.598 --> 00:32:49.714 Sorry Neelam, that was the last one on that page. It continues on the next. 169 "Neelam Gupta" (1115284480) 00:32:49.714 --> 00:32:52.370 Hey sorry ok yeah. 170 "Jim Snell" (2440171776) 00:32:52.370 --> 00:33:01.570 But yeah, it's like I said, this committee has a really long set of routine stuff because it's got a lot of a lot of things to do. Yeah. 171 "Neelam Gupta" (1115284480) 00:33:01.570 --> 00:33:30.441 Right. Okay, so 7.3 send letters to non participating commission members based on executive director and chair input. Engage committee chairs to brainstorm ideas to increase commission member participation between meetings, request that each committee submit two accomplishments to be celebrated at the retreat. 172 "Neelam Gupta" (1115284480) 00:33:35.557 --> 00:34:14.759 I'm sorry, I'm gonna read it again. It says that send letters to non participating commission members based on executive director and chair input. Basically sending letters to the the members commission members who, you know, whose don't participate like regularly our quarterly meetings. And then engage committee chairs to brainstorm ideas to increase commission member participation between meetings request that each committee submit two accomplishments to be celebrated at the retreat. 173 "Greg Lyles" (2810411520) 00:34:14.759 --> 00:34:20.896 Okay, I like that. Okay. 174 "Neelam Gupta" (1115284480) 00:34:20.896 --> 00:34:21.957 All right. 175 "Evon Wood" (650564096) 00:34:21.957 --> 00:34:25.855 Right keeping all of those, keeping all of it. 176 "Neelam Gupta" (1115284480) 00:34:25.855 --> 00:34:49.080 Okay, then 8.1 is previous agendas. Create agenda and it is for our our retreat annual retreat, plan for logistics catering, lodging dinner, service project, transportation and all that. Identify educational needs DEI emergency preparedness, I think DEI need to be deleted from here. 177 "Greg Lyles" (2810411520) 00:34:49.080 --> 00:34:51.053 I. 178 "Neelam Gupta" (1115284480) 00:34:51.053 --> 00:34:54.812 But we can keep emergency preparedness. What do you think Jim? 179 "Jim Snell" (2440171776) 00:34:54.812 --> 00:35:10.349 Yeah, well those were, those were specific things that were in the previous state service plan because the previous state service plan talked about both of those things, which is why they're in this plan or sorry, in your. 180 "Jim Snell" (2440171776) 00:35:10.349 --> 00:35:28.619 The old annual plan for this committee. The current state plan doesn't have this kind of specific stuff. I mean it does have a a goal to have a, a kind of a well functioning. 181 "Jim Snell" (2440171776) 00:35:28.619 --> 00:35:51.559 Commission and staff, so we could just kind of take a look at that in terms of what it says and if you know, if the committee wants to put specific things in here, then we could put specific things. But I mean I think it's also ok just to have it be kind of generic and say identify educational needs. 182 "Evon Wood" (650564096) 00:35:51.559 --> 00:35:55.419 Hey. 183 "Neelam Gupta" (1115284480) 00:35:55.419 --> 00:36:03.476 Okay. Did you say anything Terry I'm sorry? No. 184 "Terry Silver" (2173056512) 00:36:03.476 --> 00:36:06.679 I think Yvonne's say something. 185 "Neelam Gupta" (1115284480) 00:36:06.679 --> 00:36:10.118 I'm sorry. I said I think we should remove. 186 "Evon Wood" (650564096) 00:36:10.118 --> 00:36:13.540 Bit. So leave it highlighted yellow, that means remove, right? 187 "Neelam Gupta" (1115284480) 00:36:13.540 --> 00:36:25.079 Yes yes. Nine thank you recommendation letter, all applicants to VT commission invite to friends of VT board. 188 "Neelam Gupta" (1115284480) 00:36:25.079 --> 00:36:42.782 Yeah, so that is just the all applicants to be decommissioned, invite to friends of VT board if they want to be on the VT board friends of VT board. 189 "Evon Wood" (650564096) 00:36:49.540 --> 00:36:54.609 Yep, I say keep it. Yeah. 190 "Neelam Gupta" (1115284480) 00:36:54.609 --> 00:37:09.567 Alright, so now the next one is day on Hill strategy, discuss strategy for day on the Hill, verified date, verify whether virtual or in person. 191 "Evon Wood" (650564096) 00:37:09.567 --> 00:37:14.297 Yes, stay on the hill is very important. 192 "Neelam Gupta" (1115284480) 00:37:14.297 --> 00:37:28.318 Okay, so we'll keep that. Let's go down. It's about 01:40, so I don't know if you wanna have some time to discuss vice chair application or you want me to go. 193 "Greg Lyles" (2810411520) 00:37:28.318 --> 00:37:43.738 Yeah, I think I need to pause there and work on the rest look and go vice chair applications because I've gotta get back inside. Sorry. All right. 194 "Neelam Gupta" (1115284480) 00:37:43.738 --> 00:37:58.198 Alright, so we can just put a pause here then, and, do you want us to to share the screen for Nathan's application? 195 "Greg Lyles" (2810411520) 00:37:58.198 --> 00:38:02.017 You can but I saw where you sent it to everybody. 196 "Neelam Gupta" (1115284480) 00:38:02.017 --> 00:38:05.918 I did. I did send it to everybody. 197 "Greg Lyles" (2810411520) 00:38:05.918 --> 00:38:26.659 I'll just ask for any comments or recommendations based on his application. That was the only one, of course, that we received, so I personally think he would be a great rec. 198 "Evon Wood" (650564096) 00:38:26.659 --> 00:38:29.397 Yep, good candidate. 199 "Evon Wood" (650564096) 00:38:41.318 --> 00:38:44.354 You're breaking upgrade. 200 "Greg Lyles" (2810411520) 00:38:44.354 --> 00:38:54.616 For me, I said I think he's proven that he's committed to the mission and vision of the of the commission. 201 "Evon Wood" (650564096) 00:38:54.616 --> 00:38:57.878 Agreed. 202 "Greg Lyles" (2810411520) 00:38:57.878 --> 00:39:01.053 You're gonna come in? 203 "Terry Silver" (2173056512) 00:39:01.053 --> 00:39:16.354 I agree. I I think he's very passionate. I think he's got the skills to fill in that position and I I think he'll he'll make a really good vice chair and hopefully move on to be chair at some point if he's, if he's in. 204 "Greg Lyles" (2810411520) 00:39:16.354 --> 00:39:19.830 Interested in the commission so desires. 205 "Greg Lyles" (2810411520) 00:39:19.830 --> 00:39:39.296 So can we assume by consensus that we'll forward this to the full commission to be voted on? Anybody disagree, I guess? Not, ok. So I have a question about how you. 206 "Jim Snell" (2440171776) 00:39:39.296 --> 00:40:18.816 Want to do that at the, at the commission meeting, I think there's a couple ways to handle it. One is, you or someone else from the committee can nominate Nathan for the vice chair role, and then have the commission vote on it or we could pre present a slate, which would just be one one office and one person, kind of like what we do for the full slate of officers at the retreat. I I don't, I I don't really have. 207 "Greg Lyles" (2810411520) 00:40:18.816 --> 00:40:20.213 Okay, I think. 208 "Jim Snell" (2440171776) 00:40:20.213 --> 00:40:23.777 Yeah, this is the 1st time we've had to do this, so I don't know what would be the best way to do it. 209 "Greg Lyles" (2810411520) 00:40:23.777 --> 00:40:39.714 Well, I think we've given everybody an opportunity to make it down if they are interested or not and his was the only application so I I have a problem with me making that recommendation to the full commission. 210 "Evon Wood" (650564096) 00:40:39.714 --> 00:40:46.296 Yeah Agreed. I think that Greg should make the recommendation on behalf of the board development committee. 211 "Jim Snell" (2440171776) 00:40:46.296 --> 00:40:56.698 Okay, well in that case I'm I'm not gonna prepare that like that document that we usually project that has the slate of officers. I'm not gonna do that. 212 "Greg Lyles" (2810411520) 00:40:56.698 --> 00:41:14.019 Okay ok I blank until the commission votes on it, right? I don't know. Whatever works for you Jim, I don't have a problem. 213 "Jim Snell" (2440171776) 00:41:14.019 --> 00:41:14.917 Yeah. 214 "Evon Wood" (650564096) 00:41:14.917 --> 00:41:21.638 I don't think we need it if it's going to be based on Greg's recommendation per the committee, correct? Am i wrong in that Jim? 215 "Jim Snell" (2440171776) 00:41:21.638 --> 00:41:30.716 I think, yeah, I think so. I mean I don't I don't think we necessarily need it. I mean if it were more than one office and there were more than one person. 216 "Greg Lyles" (2810411520) 00:41:30.716 --> 00:41:32.199 Interested I think. 217 "Jim Snell" (2440171776) 00:41:32.199 --> 00:41:45.596 To be useful but since it's just one office and one person, I I think we can just nominate it. I I do think according to Robert's rules of order, you have to allow any. 218 "Greg Lyles" (2810411520) 00:41:45.596 --> 00:41:48.477 Combinations from sure but. 219 "Jim Snell" (2440171776) 00:41:48.477 --> 00:41:53.635 If there are NO further nominations, then you can just move on to the, to the vote. 220 "Greg Lyles" (2810411520) 00:41:53.635 --> 00:41:54.936 I have nothing. 221 "Jim Snell" (2440171776) 00:41:54.936 --> 00:41:57.980 You're probably more familiar with Robert Schools of all port. 222 "Evon Wood" (650564096) 00:41:57.980 --> 00:42:08.479 Than I am, but yeah, I think that's helpful. What you said is absolutely correct. When Greg makes his his recommendation, then he makes a call for nominations from the floor. 223 "Greg Lyles" (2810411520) 00:42:08.479 --> 00:42:12.639 And there probably won't be any because only one person, you know, took the time to clock out. 224 "Evon Wood" (650564096) 00:42:12.639 --> 00:42:14.564 And then. 225 "Jim Snell" (2440171776) 00:42:14.564 --> 00:42:17.177 Okay. 226 "Greg Lyles" (2810411520) 00:42:17.177 --> 00:42:22.395 Okay. All right. I think we're clear on that. 227 "Terry Silver" (2173056512) 00:42:22.395 --> 00:42:39.631 If there's a nomination from the floor, let's just say that happens because somebody's just really excited I mean just for our clarity, would would then we ask a couple of questions based on this document to that's what I thought. 228 "Evon Wood" (650564096) 00:42:39.631 --> 00:42:42.559 Yeah, and it would depend on what the agenda looks like. 229 "Terry Silver" (2173056512) 00:42:42.559 --> 00:42:45.060 Right, because if the agenda is ju. 230 "Evon Wood" (650564096) 00:42:45.060 --> 00:42:50.757 And Pat, that might need to be like a separate session all together. 231 "Terry Silver" (2173056512) 00:42:50.757 --> 00:42:52.538 I would rather be prepared. 232 "Greg Lyles" (2810411520) 00:42:52.538 --> 00:42:54.937 Right, I understand. 233 "Terry Silver" (2173056512) 00:42:54.937 --> 00:42:59.555 Okay. Okay. All right. 234 "Greg Lyles" (2810411520) 00:42:59.555 --> 00:43:02.571 That's, is that it Neelam? 235 "Neelam Gupta" (1115284480) 00:43:02.571 --> 00:43:11.670 And public comment, we had a public comment. We already talked about in the application, so. 236 "Greg Lyles" (2810411520) 00:43:11.670 --> 00:43:14.774 You said we don't have any public comment or we. 237 "Jim Snell" (2440171776) 00:43:14.774 --> 00:43:27.457 I did not receive any requests for public comments and I don't believe we have any members of the public on the call. Okay. 238 "Greg Lyles" (2810411520) 00:43:28.441 --> 00:43:46.559 Alright, seeing there are NO public comments, NO visitors on the call. I offer motion that we adjourn the meeting of the board development committee. 239 "Terry Silver" (2173056512) 00:43:46.559 --> 00:43:48.259 Thanks everybody. 240 "Neelam Gupta" (1115284480) 00:43:48.259 --> 00:43:56.095 Thank you. Thank you for joining really appreciate it. Thank you. Bye bye. 241 "Greg Lyles" (2810411520) 00:43:56.095 --> 00:43:58.558 I'm sorry for the inconvenience foot. 242 "Terry Silver" (2173056512) 00:43:58.558 --> 00:44:01.636 Thank you. 243 "Greg Lyles" (2810411520) 00:44:01.636 --> 00:44:04.199 Alright, thanks everyone. 244 "Neelam Gupta" (1115284480) 00:44:04.199 --> 00:44:07.470 Thank you. Thank you Greg once again. Thanks a lot.