Calendar
The Office of Federal Program’s annual calendar includes dates for scheduled grant programmatic and fiscal reporting, technical training sessions, budget revisions, submissions of reimbursement requests, BEP payments, office closures, holidays, etc. Please review the calendar below.
FY 21-22 Federal Programs Calendar:
| Fiscal Year FY 21 - 22 | Federal Programs Annual Calendar |
|---|---|
| August | August 6 - SCS Schools Begins August 10 - MNPS School Begins August 15 - BEP payments submitted to schools |
| September | September 5 - Labor Day (Office Closed) September 10 - Collection of up-to-date data for the consolidated funding application (CFA) for FY-22 ADMs, Low-Income Data-Title I Non-public/private school enrollment data (SCS MNPS) - Title I Licensed instruction staff Data-Title II SPEd options data-IDEA, IDEA Pre-K EL teacher data-Title III EL student data counts-Title III Foster care and homeless student data September 15 - BEP payments submitted to schools 1st monthly submission of reimbursement requests for FY 22 are due from schools September 15 - 21 - Fall budget revision window September 21 - Beginning of Year Webinar September 27 - 30 - First revision of the consolidated funding application (CFA) for FY - 22 September 30 - Deadline for submitting School Improvements Plans for FY-22 in ePlan September 30 - Monthly Financial Status Reports |
| October | October 1 - District Methodology for determining Supplement not Supplant for State and Local Funds (in ePlan) School improvement plans for FY-22 are approved by district October 11-15 - MNPS Fall Break October 11-15 - SCS Fall Break October 15 - Quarterly Newsletter "Grant Buzz" October 15 - Monthly reimbursement requests are due from schools October 15 - BEP payments submitted to schools October 19-22 - 1st Quarter conference calls with schools October 19 - 1st Quarter DPSIG Data Report (Teacher Data) October 29 - District Compatability Forms due in ePlan October 31 - Monthly Financial Status Report |
| November | November 11 - Veterans Day (Office Closed) November 12 - Q1 Financial Accountability Framework Reports (Q1 Financials) are due November 15 - BEP payments to schools November 15-30 - FY21 Audited Financial Statements are due to the District from previous fiscal year November 15 - Monthly reimbursement requests are due frm schools (should be based on the October approved budget revisions) November 24-25 - Thanksgiving Holiday (Office Closed) November 30 - Monthly Financial Status Reports |
| December | December 11 - Winter Break December 11 - Monthly reimbursement requests are due from schools December 15 - BEP payments to schools December 20-31 - MNPS Winter Break December 20-31 - SCS Winter Break December 23-26 - Christmas Holiday (Office Closed) December 30 - New Year's Eve (Office Closed) December 31 - FY 21 Audited Financial Statements are due to the Comptroller December 31 - Monthly Financial Status Reports Mid-Year FER is due to the District |
| January | January 1-3 - SCS Winter Break January 1-3 - MNPS Winter Break January 3 - Observance of New's Day (Office Closed) January 4 - Quarterly Newsletter "Grant Buzz" January 7 - Mid-Year State Funding Budget Report Due to the Finance Director January 12-13 - TDOE's On-Site Monitoring of the District's ESEA and IDEA Programs January 15 - 2nd Quarter Signature page from the December Financial Statement BEP Payments to Schools January 17 - Monthly reimbursement requests are due from schools January 17 - MLK Holiday (Office Closed) January 28 - Deadline for schools to submit the signed Quarterly Financial Statement to the District's Finance Director January 31 - Monthly Financial Status Reports |
| February | February 12 - Q2 Financial Accountability Framework Reports (Q2 Financials) are due February 15 - BEP Payments to schools Monthly reimbursement requests are due from schools Mid-Year School Improvement Data Report due to District February 21 - Preident's Day (Office Closed) February 21-28 Spring budget revision window February 23 - VPK Application due for SY 22-23 February 28 - Monthly Financial Status Reports |
| March | March 1 - District plans for the 2022-23 school year are due in ePlan March 1 - Consolidated funding application (CFA) for FY-23 preparation begins March 14-18 - MNPS Spring Break March 14-18 - SCS Spring Break March 15 - Monthly reimbursement requests are due frm schools BEP Payments to Schools March 15-26 - Second revision of the consolidated funding application (CFA) for FY-22 March 21-25 - Schools receive preliminary allocations for FY-23 March 22 - FP End of Year Training March 23 - 21st Century Community Learning Centers Grant application is due in ePlan March 23 - Leaps Grant application is due in ePlan March 31 - Monthly Financial Status Reports |
| April | April 1 - Grant close-out period for FY-22 officially begins on all awards ending June 30, 2022 April 1-2 - SCS Spring Break April 1-5 - Schools receive grant close-out packages April 5-9 - 3rd Quarter conference calls with schools April 15 - Good Friday Holiday (Office Closed) April 15 - 3rd Quarter Financial Accountability Framework Reports are due Quarterly Newsletter "Grant Buzz" Monthly reimbursement requests are due from schools (should be based on the March approved budget revisions) BEP payments to schools April 29 - Monthly Financial Status Reports |
| May | May 1 - FY-23 TSIP applications will open in ePlan Consolidated funding application (CFA) for FY-23 due in ePlan Portfolio Growth Assessment collections due in online platform May 6 - 21st Century/Leaps End of Year Reports are due to Federal Programs May 12 - Q3 Financial Accountability Framework Reports (Q3 Financials) are due May 14 - CTE Perkins Basic Grant application deadline May 15 - Conduct the post-CLASS by date May 16 - Monthly reimbursement requests are due from schools May 26 - MNPS Last Day of School May 27 - SCS Last Day of School May 30 - Memorial Day Holiday (Office Closed) May 31 - Monthly Financial Status Reports |
| June | June 1 - Homeless Immunizations Report is Due (LEAs report the numbers by school of homeless students who, at the time of enrollment, were without immunization records) June 15 - BEP payments to schools Monthly reimbursement requests are due from schools Submit post - CLASS data to the TDOE June 16 - SCS last day of school June 20 - Extended Learning Program (ELAP) Grades and Data Due Date June 21-25 - 4th Quarter conference calls with schools June 20 - School Improvement End of Year Report Due June 21 - VPK End of Year Report June 24 - End of Year School Improvement Data Report June 30 - FY 22-23 Beginning of the year period will begin End date for grants awarded in FY-22 (Expenses incurred between July 1, 2021 - June 30, 2022) ISR forms for migrants students due to Conexion Americas for 2022-23 Reimbursement request for high cost special education students due Final BEP true-up payments to schools Quarterly Newsletter "Grant Buzz" June 30 - Monthly Financial Status Report |
| July | July 4 - Independence Day (Office Closed) July 15 - Final reimbursment requests are due Grant Close-out reports are due Release of funds forms are due Final BEP payments are sent out July 25 - Q4 Financial Accountability Framework Reports (Q4 Financials) are due Final Expenditure Reports (FER) are due July 29 - 4th quarter financial status report approval is due
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