Department of Children's Services
Kathryn “Kate” O’Day, Commissioner
Department of Children’s Services Records Management
DCS Guide Documents I DCS Guide Pages I Annual Reports I DCS Employment Opportunities
Welcome to the Records Management Web page. The Records Management Office is here to help you locate records for children that were, or still are, in DCS custody.
There are many different types of records, such as education, medical, adoption, juvenile justice, and others, all obtained by different methods. So, first, determine what type of record you want to find.
Important Note: If the records you are seeking are to be used for a court case of any type, we must have a subpoena from the court. Subpoenas may be submitted to:
Charles W. Brown
Department of Children’s Services
Records Management Office
Sills 3
1286 Foster Avenue
Nashville, TN 37210
615-253-5989
Adoption
Department of Children’s Services, Access to Adoption Records.
Child Protective Service, Juvenile Justice, or Home County Case File
Fill out the Records Request form and send it, along with a photo copy of your government issued form of identification to the following address: Department of Children’s Services Records Management Office Sills 3 1286 Foster Avenue Nashville, TN 37210 or fax it to 615-253-5975 or scan it and submit it by e-mail.
Medical or Psychological File
Medical files are only kept for a specific amount of time after a child is no longer in DCS Custody, i.e.,until the child reaches age 29, and then destroyed. This is in accordance with Federal and State guidelines If the child has not reached age 29, fill out the Records Request form and send it, along with a photo copy of your government issued form of identification, to the following address: Department of Children’s Services Records Management Office Sills 3 1286 Foster Avenue Nashville, TN 37210 or fax it to 615-253-5975 or scan it and submit by e-mail.
Education
If you attended a State run DCS facility and are seeking a copy of your education file or transcript, fill out the Records Request form and send it, along with a photo copy of your government issued form of identification, to the Department of Children’s Services Records Management Office Sills 3 1286 Foster Avenue Nashville, TN 37210 or fax it to 615-253-5975 or scan it and submit it by e-mail.
For a copy of your GED, you can contact the Department of Labor and Workforce Development, Adult Education Division via their website or you can fill out their GED request form and submit it.
To obtain a duplicate diploma, fill out the Duplicate Diploma Request Form and send it to the address listed on the form.
Birth Certificate, Death Certificate, Marriage or Divorce Record
If you are seeking any of these records, please visit the Department of Health Office of Vital Records at their website for information about obtaining records.
Government Issued
Forms of Identification
1. Current drivers license
2. Current passport
3. Military I.D. card
Questions?
Contact us by e-mail or phone 615-253-5989 or 615-253-5984.
