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List of Confidentiality Statutes Governing Records

Department of Human Services

Adult and Family Services:

Adult Protective Services: T.C.A. 71-6-118; T.C.A. § 71-6-103(j)(5); T.C.A. 71-6-103(j)2.

Child Care Licensing: DCS Child Protective Services Records Contained in DHS Child Care Licensing Records:
Generally the licensing records of child care agencies are public, however, T.C.A. §§ 37-1-409 and 37-1-612 make confidential the records of the Department of Children´s Services´ child abuse investigations which may be provided to DHS by DCS as part of DHS' decisions regarding licenses for child care agencies.

Child and Adult Care Food Program: 7 C.F.R. §226.1 et. seq., 7 C.F.R. §226.23(i).

Families First: T.C.A. §§ 71-1-117-118; 71-3-119; 45 CFR 205.50; DHS Rule 1240-01-13-.01(5).

Food Stamp Program:
Food Stamps: T.C.A. § 71-5-304(5); 7 U.S.C.A. § 2020(e)(7) and 7 C.F.R. § 272.1(c)(1)(i); DHS Rule 1240-01-13-.01(5), DHS Rule 1240-01-13-.01(5).

Summer Food Program: 7 C.F.R. § 225.1, See 7 C.F.R. §225.15(g), 7 C.F.R. §1.119

TennCare/Medicaid: T.C.A. §§ 10-7-503(a)(1); § 10-7-504(a)(9)(C); 71-5-105(a)(7); 42 CFR 431.300-307; Health Insurance Portability and Accountability Act (HIPAA)-45 CFR 164.510 and 512 which protects the privacy of personal health information of medical information, DHS Rule 1240-01-13-.01(5).

Child Support Services:

Child Support: T.C.A. § 71-1-131; 26 USCA § 6013 (Internal Revenue Code) and, in addition, also see IRS Publication 1075 relative to records management for IRS records furnished to State and Local Agencies for child support enforcement at www.irs.gov/pub/irs-pdf/p1075.pdf; 42 USCA § 653 (Parent Locator Information) and 654(26); 45 CFR 307.13

Rehabilitation Services:

Vocational Rehabilitation Services: T.C.A. § 49-11-613, T.C.A. § 71-4-611 and 34 C.F.R. § 361.49

Blind Services: T.C.A. §§71-4-115, 71-4-611.

Disability Determination Services: 20 C.F.R § 401.100, Social Security Privacy Act 5 U.S.C.A. § 552a, (Privacy Act); 26 U.S.C. § 6103 (Internal Revenue Code)42 U.S.C. § 1306(a) (Section 1106(a) of the Social Security Act), 20 C.F.R. Part 401 (Regulation No. 1) T.C.A. §10-7-504(a)(9)(C),

Appeals and Hearings:

HIPAA privacy rule 45 Code of Federal Regulations 164.510, 164.512 governing containing personal health information that is part of the applicant´s appeal record. In addition, all records listed here that are confidential are also confidential in Appeals and Hearings records.

Others:

Other laws, statutes, and regulations making records held by the Department of Human Services confidential:

Voter Registration pursuant to Motor Voter laws: 42 USCS § 1973gg-3(c)2(C)(ii) makes the applicant´s refusal to register to vote and the declination form the applicant signs to confirm that confidential.

Telecommunication Relay Services: 47 U.S.C. 605, 47 C.F.R. § 64.604(a)(1)(ii) prohibits revealing the content of a relayed conversation for hearing impaired even if to do so would be inconsistent with state or local law.

HIPAA Privacy Rule: 45 Code of Federal Regulations 164.510, 45 CFR 164.512

Mental Health Records: T.C.A. § 33-3-103 for records received by the Department in the course of vocational, disability, TennCare/Medicaid and Adult Protective Services cases.

Family Medical Leave Act: 29 C.F.R. § 825.500


TennCare

  • The Privacy Act of 1974;
  • The Health Insurance Portability and Accountability Act of 1996 (HIPAA) 45 CFR Parts 160 & 164;
  • The Administrative Simplifications Act 42 USC 1320d;
  • The American Recovery and Reinvestment Act of 2009 (ARRA);
  • 42 CFR Part 2 SAMHSA Confidentiality of Alcohol and Substance Abuse Patient Records;
  • 42 CFR 431.300 Safeguarding Information on Applicants and Recipients;
  • 42 CFR 483 Requirements for States and Long Term Care Facilities.
  • TN ST § 10-7-504 Confidential records
  • TN ST § 24-1-207 Communications between psychiatrist and patient
  • TN ST § 33-3-103 Confidential Information
  • TN ST § 33-3-104 Persons authorized to disclose
  • TN ST § 56-32-125 Confidentiality of information
  • TN ST § 63-2-101 Release of medical records
  • TN ST § 63-11-213 Privileged communications
  • TN ST § 63-22-114 Confidentiality
  • TN ST § 63-23-109 Privileged communications
  • TN ST § 68-11-1502 Right to privacy
  • TN ST § 68-11-1503 Confidentiality
  • TN ST § 68-11-1504 Penalties -- Civil actions available
  • TN ST § 71-5-142 Confidentiality and disclosure of proprietary information

Attorney General

  • Tenn. Code Ann. § 10-7-504(5)(A) Public Records Act
  • Tenn. Code Ann. §§ 8-6-401--8-6-407 Investigative Demands
  • Federal Rules of Civil Procedure 26(b)(4)(B) Consulting Experts
  • Tennessee Rules of Civil Procedure 26.02(4)(B) Consulting Experts

This Attorney General´s Office also enters into confidentiality agreements with state and federal agencies. In some types of cases, the cases and related information may be placed under seal by the court.


Student Financial Assistance

TCA 10-7-504(4) and the federal Family Educational Rights and Privacy Act


Intellectual and Developmental Disabilities

  • TCA § 10-7-504 Public records exceptions for confidential records
  • TCA § 33-3-103 Confidentiality of records related to services to persons supported
  • TCA § 33-3-104 Disclosure, confidentiality
  • TCA § 63-2-101 Release of medical records
  • TCA § 63-11-213 Privileged communications
  • TCA § 63-22-114 Confidentiality
  • TCA § 63-23-109 Privileged communications
  • TCA § 68-11-1502 Rights to privacy
  • TCA § 68-11-1503 Confidentiality
  • TCA § 68-11-1504 Penalties -- Civil actions available
  • TCA § 71-5-142 Proprietary information regarding reimbursement rates
  • 45 CFR § 160 The Health Insurance Portability and Accountability Act of 1996 (HIPAA)
  • 45 CFR § 164 HIPAA
  • 45 CFR § 431 Safeguarding information on applicants and recipients
  • 42 CFR § 483 Resident rights and governing body management
  • 5 USC § 552a The Privacy Act of 1974

Awards and Indemnities

Confidential due to court order


Criminal Injuries

TCA 10-7-504(15)

Governor Bill Haslam