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Department
of Human Services Child Care
Certificate Program Online Policy Manual Case Management |
Revised: |
16.4 |
MONITORING CHILD ABSENCES |
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Failure to take appropriate action on
excessive absences results in costly overpayments. Irregular attendance reports should be
monitored for children with excessive absences and appropriate action taken. Certificate
Program Monitoring of Child Absences Monitor the Irregular attendance report once a month to identify those
children whose absences suggest child care may not be needed. Parents with children absent 100% in a 30-day calendar period will be
issued a ten-day advance child enrollment termination notice for excessive
absences, unless an extended period exemption has been granted or extenuating
circumstances exist. For children with an absence rate of more than 50% in a 30-day
calendar period, determine if care is no longer needed or if there is a good
cause reason to approve an extended absence period. Note: a 30-day extended absence period starts
with the child’s first day of absence and not on the day reported or
discovered. If a good cause reason was determined for any absence days over the
allowed limits, Fiscal Services must be notified for an adjustment payment to
the provider to cover the child’s approved extended absences. Notify DHS Internal Audit when instances of suspected client or
provider fraud are discovered as a result of monitoring absences. DCS Cases and Enrollment
Terminations A copy of the child enrollment termination notice sent to the provider
on a DCS case will also be sent to the DCS caseworker. If a DCS caseworker calls on behalf of the parent or foster parent to
state the parent is resuming attendance, then any enrollment termination
action will be immediately canceled or the child re-enrolled. |
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