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Human Resources

Annual Leave (Vacation Time)

Full-time state employees earn a rate of annual leave (vacation) depending on length of service. To be eligible for accrual, employees must work or be in positive pay status the major portion of the month. The following chart shows the accrual rate based on years of full-time service. Each category has a maximum amount of accrual. Leave earned in excess of this amount will be transfer to sick leave on the anniversary of the hire date.

Service Accrual Maximum

0 – 5 years 7.5 hours 225 hours
5 – 10 years 11.3 hours 270 hours
10 – 20 years 13.2 hours 292.5 hours
Over 20 years 15.0 hours 312 hours

Holidays

The state currently observes the following holidays:

  • New Years Day
  • Martin Luther King Day
  • President’s Day
  • Good Friday
  • Memorial Day
  • Independence Day
  • Labor Day
  • Columbus Day
  • Veterans Day
  • Thanksgiving Day
  • Christmas Day

Employee Assistance Program

Employees and their eligible dependents may seek assistance from the Employee Assistance Program (EAP) for personal or work related issues. This program is state sponsored and is free to all state employees and eligible dependents. Some of the areas where the EAP can assist are listed below.

  • Marital Concerns
  • Financial Concerns
  • Legal Issues
  • Drug Addiction
  • Alcohol Addiction
  • Stress
  • Grief Counseling
  • Conflict Resolution

Sick Leave

Full-time state employees who work the major portion of a month accrue one day (7.5 hours) of sick leave. Sick leave may be use for personal illness, doctor or dentist appointments, to care for members of the immediate family when medical necessary and in case of death for members of the immediate family. Please check with your Personnel Officer for clarification of immediate family. The accrual rate for sick leave does not change with length of service and employees can accumulate unlimited number of hours. Upon retirement, accumulated sick leave counts as credible service toward calculation of retirement benefits.

Retirement

Full-time employees are automatically members of the Tennessee Consolidated Retirement System and are vested after 5 years. The State contributes 100% of the retirement funding. Employees may retire after 30 years of credible services regardless of age, or upon reaching age 60 with at least 5 years of credible service. The state offers early retirement at age 55, with reduced benefits. Employees receive a retirement statement every year that estimates retirement benefits an possible dates of retirement.

Family Medical Leave

Family Medical Leave (FMLA) is available to eligible employees. The FMLA federal law grants eligible employees up to 12 workweeks (paid or unpaid) of leave each year for certain medical reasons. The employee is eligible to retain insurance coverage during the approved FMLA leave and will be reinstated to the same or an equivalent position once the leave period has ended.

Employee Suggestion Award Program

Employees are eligible for either cash or honorary awards under the guidelines of the Employee Suggestion Award Program. Cash awards are given for adopted suggestions resulting is substantial savings or improvements in state operation.

Sick Leave Bank

The State sick leave bank provides emergency sick leave to a member employee who suffers disability due to unplanned personal illness, injury, or quarantine and has exhausted all personal sick, compensatory and annual leave balance. To be eligible for the leave, the member employee must meet the criteria established by the sick leave bank trustees and have been in a without pay status for five days. Open enrollment for the sick bank occurs every fall. To apply for membership, an employee must have a balance of six sick days and be willing to donate four of those days. Each year members may be assessed one additional day.

Deferred Compensation

The state offers employees the option of contributing to two different Deferred Compensation Programs – 401K and 457. The state currently offers a match of $40 per month if employees enroll in the 401K program.

Maternity/Paternity Leave

Any female employee who has been employed in State service for at least 12 consecutive months as a full-time employee may be absent from employment for a period not to exceed four (4) months for pregnancy, childbirth, and nursing the infant. The four month period shall include leave required before and after the birth of the child.

Any female employee who has less than one (1) year of service may be granted maternity leave for a period not to exceed thirty (30) work days following the birth of a child.

Any male employee may be granted up to thirty (30) days of sick leave as paternity leave following the birth of a child.

State Employee Charity Fund

Employees have the option to participate in supporting charitable efforts. Participation is strictly voluntary and employees may contribute to a designated charity of their choice. Contributions are handled through payroll deductions.

Insurance

The State of Tennessee offers a Group Insurance Program consisting of Medical Insurance, Life Insurance and Accidental Death and/or dismemberment insurance. The state pays 80% of the premium for the medical insurance. The state also offers other optional plans such as dental, life, and accident insurance. Theses plans are paid entirely by the employee.

Educational Opportunities

The state offers tuition fee discounts for full-time employees and dependents at State Colleges and Universities.

Military Leave

A leave of absence with pay, not to exceed fifteen (20) regularly scheduled work days per calendar year, will be granted to all employees who are members of the reserve components of the Armed Forces of the United States.

Credit Union

Employee may join the Southeast Financial Federal Credit Union. Members may save or borrow from the credit union through payroll deductions.

Longevity

Longevity is a lump sum payment intended to reward employees for service to the State and to encourage employees to remain employed. State employees are eligible at the completion of thirty-six months of credible state service. The current amount is $100 for each year up to 25 years. State and Federal taxes apply.

Bereavement Leave

Three days of paid leave is granted in the event of the death of an employee’s immediate family. Immediate family is designated as follows:

  • Spouse
  • Children
  • Stepchildren
  • Siblings
  • Parents
  • Grandparents
  • Grandchildren
  • Stepparents
  • Foster parents
  • Parent-in-law
.