HOW TO MANAGE A STUDENT TICKET SUBSIDY GRANT

STS

TIMELINE FOR STUDENT TICKET SUBSIDY

30 days after submission: Grant award letter is mailed to the school.  If you do not receive a letter by 30 days after submitting your application, call the appropriate program application director. Notify artist or arts organization that your project has been funded.
October 31st: ROUND ONE - The Tennessee Department of Education will transfer funds to school districts with schools that have been awarded STS grants during the first round of funding. These funds will appear by direct deposit as “Arts Student Ticket Subsidy”.
December 31st:   ROUND TWO – The Tennessee Department of Education will transfer funds to school districts with schools that have been awarded STS grants during the second round of funding. These funds will appear by direct deposit as “Arts Student Ticket Subsidy”.
Before project: Organizing teacher notifies school bookkeeper of award. School bookkeeper contacts the central office/school district’s bookkeeper or fiscal agent and references “Arts Student Ticket Subsidy”. School provides proof of award (award letter) and proof of payment or bill (invoice from artist) to district to claim funds. The district may transfer funds to the school or write the check directly to the artist depending upon the fiscal policies of each district.
30 days after project: No less than thirty (30) days after the completion of the STS activity, the organizing teacher must complete the STS Evaluation in the eGrant system. Failure to complete the Evaluation within thirty days will disqualify the school from receiving future STS funding. Instructions for accessing the Evaluation will be provided if the STS request is funded.
Immediately: If a funded event is cancelled due to weather or other unforeseen circumstances, the organizing teacher must notify the Tennessee Arts Commission within ten working days from the date of cancellation. You must make every effort to reschedule the event or find a different eligible event.